Controller

Company: Topeka Country Club
Position: Controller
Job Classification: Exempt, Full-time
Reporting Relationship: General Manager
Location: Onsite, Topeka KS
 
Primary Accountability:  The Controller is responsible for managing and leading Topeka Country Club’s (“TCC”) on-site accounting functions to ensure proper fiscal management, timely and accurate reporting and analysis. The Controller is also responsible for financial planning, budgeting and cash management.
 
Major Duties:

• Prepares, reviews and reconciles all monthly financial statements, and budget comparisons including the income statements, balance sheets and financial projections.
• Perform some Human Resources related activities related to employee benefits and other areas as directed by the General Manager.
• Prepares and oversees all aspects of payroll, accounts payable, and member billing statements.
• Properly greets TCC Members and guests by having knowledge of their names.
• Provides analysis and feedback to the General Manager regarding the monthly financial reports.
• Identifies areas for financial and operational improvements and coordinates improvements with the General Manager.
• Collaborates with department heads to investigate, review and analyze the budget variance explanations and ensures explanations are well written and explained. Advises the General Manager of recommended corrective actions.
• Manages troubleshooting for respective property cost controls and revenue enhancements.
• Prepares and reviews monthly property financial forecasts with appropriate property personnel.
• Reviews and prepares historical and projected cash flows and takes appropriate action to ensure TCC has proper cash liquidity to meet is future cash needs.
• Provides training and direction to TCC’s on-site finance staff.
• Creates and conducts customized evaluations, career planning sessions and cooperative goal setting in collaboration with the General Manager.
• Assists the General Manager with recruitment, hiring and training for TCC’s accounting and finance employees.
• Provides knowledge to help develop a “service culture” among the accounting and finance personnel.
• Assists with preparing the property budgets, capital budgets and long-term forecast and business plans.
• Ensures accuracy and timely completion of TCC’s budgets.
• Assists with the preparation and final review of TCC’s annual business plan.
• Coordinates with external accounting firm and reviews their adjustments and related financial statements and assists in any corrective action necessary.
• Completes the year-end audit process which includes reviewing and approving all reconciliations, coordinating external accounting firm visits, responding to requests and monitoring and approving the final financial statements.
• Collaborates with department heads to identify areas for revenue enhancements, cost savings, process improvement, improved communication flow and/or the necessity for documentation of policies and procedures.
• Attends meetings when required and responds to questions in a timely and professional manner.
• Performs additional duties as assigned by the General Manager.

Qualifications:

• A Bachelor’s degree in Accounting and related experience in the hospitality industry is required. A combination of experience and education may be accepted in lieu of hospitality experience or a degree as determined by TCC.
• At least 3-5 years of work related experience as a Controller or in hospitality finance is required.
• Intermediate computer and word processing skills, in particular Microsoft Word, Excel, PowerPoint and Outlook is required.
• Knowledge of Jonas accounting system is preferred.
• Knowledge of employment practices and related laws, regulations and standards.
• Knowledge of recruitment, hiring and training of accounting and finance staff.
• Ability to effectively communicate, present information and respond to questions, both verbal and written with TCC leadership including the Board of Directors.
• Ability to analyze data or information by identifying the underlying principles, reasons, or facts of information and using logic to address work-related issues and problems.
• Ability to organize, multi-task, plan and set priorities with minimal supervision.
• Ability to work independently and in team settings.
• Ability to exercise good judgment with a strong attention to detail.
• Strong interpersonal communication skills and the ability to establish and maintain effective working relationships across all levels of TCC.
• Demonstrated poise, tact, and diplomacy with the ability to handle sensitive and confidential information and situations.

Physical Demands:

• Sit or stand for extended periods of time.
• Ability to read computer screens and mail.
• Ability to unpack and move supplies up to 30 pounds.

Work Environment:

• Work extended hours during the summer months.
• Professional and deadline-oriented environment in an office setting.
• Interaction with TCC staff and members.

Additional Duties:
Additional duties and responsibilities may be added to this Job Description at any time. The Job Description does not state or imply that these are the only activities to be performed by the employee holding this position. Employees are required to follow any other job-related instructions and to perform any other job-related responsibilities as requested by their supervisor.