Assistant Controller

Assistant Controller

FLSA Status: Exempt

Department: General and Administrative

Reports to: CFO & Assistant General Manager

General Purpose:

Plans, directs and coordinates the financial, accounting, and administrative activities of the facility.

$85,000 - $90,000 per year; Eligible for Holiday Bonus

Essential Duties:

• Conducts monthly and annual closing processes, including balance sheet reconciliations, accruals, and other close-related journal entries.
• Prepares and submits monthly financial statements and supporting schedules that identify actual, budget, variance and over/under based on the plan.
• Performs or monitors daily revenue audits for revenue generating departments (i.e. Golf, Food & Beverage, etc.).
• Analyzes various accounting reports such as accounts receivable, accounts payable, inventory, various general ledger and monthly financial statements.
• Monitors and manages property cash flow and decides the appropriate timing of issuing payment to vendors. Alerts CFO and General Manager when cash flow problems exist.
• Prepares, coordinates and reviews the closing of year-end books and records with the CFO & Regional Controller.
• Prepares documents as requested by CPA for audit and tax returns.
• Recommends to management the implementation of policies, procedures, processes and controls based on continual analysis of current accounting processes.
• Establishes accounting protocols and work flows for the property based on property needs, ensuring compliance with Troon Golf accounting standards.
• Monitors contracts and tracks certificates of insurance with facility's vendors.
• Tracks and renews all licenses and permits to ensure compliance.
• Ensures collection and payment of applicable local, state, and federal taxes. Prepares or reviews preparation of monthly sales tax reports.
• Manages both accounts receivable and accounts payable functions to include but not limited to: processing invoices, preparing statements, making payments, reconciliation, record keeping, and collections in accordance with the Club's bylaws.
• Reconciles and audits petty cash, general bank account and investment accounts.
• Provides excellent customer service to members; regularly helps answer billing and payment inquiries.
• Implements and adheres to policies and procedures for the Accounting function, including compliance of all company accounting standards.
• Assists CFO/Assistant General Manager in preparing and monitoring annual budget, monitoring revenue goals as well as generating various (weekly, monthly, quarterly and annual) reports.
• Oversees accounting and administrative controls so as to safeguard the assets of the company by reducing theft as well as internal fraud.
• Responsible for addressing complaints and resolving problems.
• Regular and reliable attendance.
• Performs other duties as required.

Education/Experience:

Bachelor's degree or equivalent; or four to ten years related experience and/or training; or equivalent combination of education and experience.

Physical Demands:

Frequently sits, uses hands, reaches with arms and hands, talks or hears. Occasionally stands, walks, climbs, balances, stoops, kneels, crawls or crouches. Occasionally lifts up to 25 pounds.

Environment/Noise:

Noise level is moderate.

Certificates/Licenses:

None Required

Job Knowledge, Skill, and Ability Preferences:

• Ability to read and speak English may be required in order to perform the duties of the job (e.g. the associates may be required to communicate with English speaking customers or co-workers, the manuals for the equipment the associates may use are in English).
• Advanced knowledge of Microsoft Office applications, particularly Excel.
• Ability to work independently and as a part of a team.
• Excellent communication and interpersonal skills.

This job description is not an exclusive or exhaustive list of all job functions that an associate in this position may be asked to perform from time to time.