Theatre Office Manager

Details

Open Date 10/16/2024

Requisition Number PRN40124B

Job Title Manager, Program

Working Title Theatre Office Manager

Job Grade D

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

Monday – Friday 8:30-4 sometimes weekends

VP Area Academic Affairs

Department 00079 - Theatre Department

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $31,600 to $40,000

Close Date 01/31/2025

Priority Review Date 11/03/2024

Job Summary

The Department of Theatre and Youth Theatre at the University is seeking a Theatre Office Manager to support essential office operations. This role involves assisting with a variety of tasks, including responding to phone and email inquiries, managing room requests, and procuring office supplies. Additionally, the Theatre Office Manager will play a key role in recruitment efforts, which may include traveling to recruitment events.

Responsibilities

Key responsibilities encompass general office operations :

• Serving as the primary point of contact in the office.

• Directing faculty, staff, and students to campus resources.

• Submitting maintenance requests, and coordinating room scheduling and supply orders.

Recruitment:

• Oversee recruitment communications for the Department.

• Schedule and conduct tours.

• Represent the Department at various recruitment events.

Specific tasks related to Youth Theatre:

• Maintaining communication with parents.

• Managing Youth Theatre’s social media accounts, and printing scripts.

Financial responsibilities:

• Reconciling purchasing cards.

• Coordinating travel arrangements.

• Ordering and inventory office supplies.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor’s degree in a related field plus two years of related experience or equivalency (one year of education can be substituted for two years of related work experience). Demonstrated human relations and effective communication skills also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

• Good communication skills

• Reliable Transportation

Type Benefited Staff

Special Instructions Summary

Please submit your two short Writing Samples using the following guidelines :

1. Recruitment Email Draft a recruitment email for prospective students interested in the Department of Theatre. Highlight key aspects of the program and why they should consider applying.

2. Social Media Post (Youth Theatre) Write a short social media post promoting an upcoming Youth Theatre production. Consider the target audience—parents and potential youth participants.

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.