Associate Governmental Program Analyst
State of California, Sacramento, CA, United States
Under the general direction of the Staff Services Manager I and Assistant Chief Counsel and/or Chief Counsel, the Associate Governmental Program Analyst (AGPA) performs complex and varied duties relating to the Public Records Act (PRA), and handles a variety of assigned special projects. With limited supervision, the AGPA will perform the following duties:
Provides support, guidance and information to Division Attorneys, Managers, and technical staff in analyzing Public Records Act requests. Assists the Attorney with gathering and assembling evidence, drafting pleadings, identifying relevant records and analyzing their utility to the case, assisting with preparation of trial notebooks, and preparation of subpoenas for trial, assists the Attorney in analyzing Public Records Act requests and determines whether there are legal exemptions from disclosure; prepares draft of legally sufficient responses to the requests; oversees the gathering and disclosure of documents; identifies the legal need for redaction and redacts prior to disclosure. Answers questions from field office coordinators or public regarding the process and requests.
Assists other Unit programs (Litigation/Audit) in preparing motions, pleadings, and subpoenas by drafting, proofreading, formatting, and filing in accordance with applicable laws and court rules. Prepares discovery and subpoenas for service of process and for trials in state and federal trial courts. Analyzes case materials to determine deadlines and filing dates, and utilizes a calendaring system to coordinate and track these deadlines and filing dates. Updates case status reports for assigned Attorneys. Prepares documents and arranging for the service of process. Coordinates conference calls and schedules appointments.
Works with the State Subpoena Coordinator, Statewide American Disability Coordinator, Rulemaking Coordinator, and Attorneys to respond to American Disability Act (ADA) requests. Reviews and analyzes public requests for accommodation for eligibility and appropriate accommodations. Provides support when needed to analyze and cross reference regulation documents; monitors progress of legislation and regulations. Reviews and responds to subpoena requests.
Develops and maintains a variety of accessible electronic files and databases, establishes protocols for efficient use of shared folders, calendar, common nomenclature, and procedures. Oversees the development, improvement, and maintenance of web-based automated mailing lists.
This posting may be used to fill future vacancies in accordance with 2 CCR §249.3
To be considered for this Associate Governmental Program Analyst (AGPA) job opportunity, applicants must be either reachable on an employment list, have transfer eligibility or have reinstatement eligibility. To take the exam and gain employment list eligibility, please click here to access the exam bulletin: https://calcareers.ca.gov/CalHrPublic/Exams/ExamBulletin.aspx?ExamControlId=1764
To be considered for this Staff Services Analyst (SSA) job opportunity, applicants must be either reachable on an employment list, have transfer eligibility or have reinstatement eligibility. To take the exam and gain employment list eligibility, please click here to access the exam bulletin:
https://calcareers.ca.gov/CalHrPublic/Exams/ExamBulletin.aspx?ExamControlId=2105
You will find additional information about the job in the Duty Statement .
Working Conditions
This position is located at:
1515 Clay St
Oakland, CA 94612
Our Oakland office is located in downtown Oakland, two blocks from the Oakland City Center/12th Street BART station. Within walking distance are delis, burrito and sandwich shops, Japanese, Vietnamese, Thai and Italian restaurants, barbecue, cheesesteaks, pizza, coffee shops and fast-food restaurants.
Minimum Requirements You will find the Minimum Requirements in the Class Specification.
- ASSOCIATE GOVERNMENTAL PROGRAM ANALYST
- STAFF SERVICES ANALYST
- Job Application Package Checklist
- Duty Statement
JC-461461
Position #(s):
400-601-5393-090
400-601-5393-091
400-601-5393-089
Working Title:
Associate Governmental Program Analyst
Classification:
ASSOCIATE GOVERNMENTAL PROGRAM ANALYST $5,855.00 - $7,327.00 A
Shall Consider:
STAFF SERVICES ANALYST
$3,749.00 - $4,698.00 A
$4,059.00 - $5,081.00 B
$4,868.00 - $6,093.00 C
# of Positions:
3
Work Location:
Alameda County
Telework:
Hybrid
Job Type:
Permanent, Full Time
Department Information
The Department of Industrial Relations (DIR) was established in 1927. Its mission is to improve working conditions for California's wage earners and to advance opportunities for profitable employment in California. DIR administers and enforces laws governing wages, workplace safety and health, apprenticeship training programs, and medical care and other benefits for injured workers. DIR also publishes materials and holds workshops and seminars to promote healthy employment relations, conducts research to improve its programs, and coordinates with other agencies to target egregious violators of labor laws and tax laws in the underground economy.
Electronic Submission of Applications preferred. Application Packages maybe submitted electronically through your CalCareer Account at https://jobs.ca.gov/ Applications must be received electronically by 11:59 p.m. on or before the above final filing date.
Please only submit ONE application. Electronic applications submitted through your CalCareer Account are highly recommended and will be received/processed faster than other methods of filing.
If you are unable to apply electronically through your CalCareer account, please mail a completed and signed State Examination/Employment Application STD Form 678 and application package to the mailing address provided in the "Application Instructions" section below and ensure the following:
Clearly indicate the Job Code #, Position Number and the Title of this position in the "Examination or Job Title(s) For Which You Are Applying" section located on the first page of your State Examination/Employment Application STD Form 678.
- Clearly indicate the basis of your eligibility (cert, transfer, reinstatement, etc.) in the "Explanations" section located on the first page of your State Examination/Employment Application STD Form 678.
- Remove and do not submit the "Equal Employment Opportunity" questionnaire (page 5) with your completed State Examination/Employment Application STD Form 678. This page is for examination use only.
- Do not include your full Social Security Number on your documents and/or do not provide any LEAP information.
Special Requirements The incumbent must demonstrate the ability to establish and maintain cooperative working relationships with staff at all levels both within and outside of DIR to complete work assignments related to developing policies and procedures. The incumbent must exercise the ability to independently make decisions and perform actions having broad implications on various aspects of DIR's personnel processes. In addition, the incumbent must demonstrate the ability to use the Internet, MS Word, MS Outlook, MS Excel, MS Teams, HR software (Salesforce and ECOS), and other desktop applications.
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 1/29/2025
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Department of Industrial Relations
Cert Mailing Address Sacramento
Attn: Personnel Recruitment & Hiring Unit
2180 Harvard Street Suite 160
Sacramento , CA 95815
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Department of Industrial Relations
Cert Drop Off Address Sacramento
Personnel Recruitment & Hiring Unit
2180 Harvard Street Suite 160
Sacramento , CA 95815
08:00 AM - 04:00 PM
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is optional. It may be included, but is not required.
Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
Knowledge of:
- Coordination and development of multilingual program outreach projects and initiatives.
- Development and translation of multilingual materials and outreach campaigns.
- Coordination and participation in outreach events.
- Analysis of measurable metrics.
- Identification of opportunities and challenges of the outreach and education program.
- Preparation of correspondences, presentations, accesbile documents, calendaring, court filling, travel planning, and event planning.
- Self-motivated - take initiative to lead and propose new outreach ideas
- Teacher - be informative and engage the public
- Interpersonal - interact, work, or relate effectively to a diverse group of people.
- Planner - identify and set achievable goals, develop strategies, and outline tasks and schedules to achieve those goals
- Communicator - collaborate with a team and resolve issues
- Problem-solver - identify the best way to handle a problem and find the best solution.
- Strong public speaking skills.
- Nurture new and old relationships with labor and management organizations, community based organizations, and other stakeholders.
- Schedule, coordinate and execute outreach campaigns and events.
- Manage marketing initiatives, including translation of materials and campaigns.
- Analyze campaign outcomes and provide data to management.
- Maintain relationships with internal and external stakeholders
- C omplete assignments in a timely and efficient manner.
Benefits Benefit information can be found on the CalHR website and the CalPERS website.
- Health, dental, and vision benefits
- Paid sick and vacation
- California State holiday pay
- 401 (k) and 457 plans
- Retirement (CalPERS)
- Employee Assistance Program (EAP)
- Public Transit Subsidy
Contact Information
The Human Resources Contact is available to answer questions regarding the position or application process.
Department Website: https://www.dir.ca.gov/
Human Resources Contact:
Certification Unit
(800) 564-0771
cert@dir.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
Diversity and Inclusion Office
(916) 559-6999
DIO@dir.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Additional Information
Preference will be given to persons with State Restriction of Appointments (SROA) or Surplus status. Applicants must attach a copy of their most recently dated letter that specifies their designation as either SROA or surplus candidate as proof.
Qualified candidates must have eligibility in State employment, be in a reachable rank on an employment list for this classification, be currently in this classification, or have transfer eligibility to this classification.
If you do not hear from us in 4-6 weeks, you may assume the position has been filled by another applicant. Please note that all additional vacancies that become available may be added to this advertisement.
Please note that the Exam and Certification Online System (ECOS) does not allow you to resubmit your application once you withdraw it. If you have any updates to your online application, please contact the Personnel, Recruitment, & Hiring Unit at (800) 564-0771.
Please let us know how you heard about our position by taking this brief survey: DIR Applicant Survey
DIR Mission and Core Values
Our mission is to protect and improve the welfare and working conditions for California's wage earners and to advance opportunities for profitable employment in California. DIR is also committed to ensuring that all employers comply with labor laws in California to support a fair and thriving business environment.
Integrity - We fulfill the promise of our mission through fair, honest and ethical behavior.
Service - We are committed to responsibly serving the public and value their trust.
Respect - We treat others with dignity, courtesy and consideration.
Quality - We take pride in providing the public with accurate and timely services.
Transparency - We conduct ourselves with openness and accountability in all aspects of our work.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.