Office Manager

About KB Home KB Home is one of the largest and most recognized homebuilders in the United States and has built over 670,000 quality homes in our 65 plus year history. Today, KB Home operates in 47 markets from coast to coast. At KB Home, people are our foundation. We build strong, personal relationships with our customers to ensure they have a real partner in the homebuying process. Our employees are the heart and soul of our company and are driven by a shared culture of customer obsession guided by our focus on sustainability providing a beneficial impact on the world. When you join KB Home, you become part of a team that is passionate about making the dream of homeownership a reality for families across America. Come be a part of our team! Learn more . JOB SUMMARY: Assist the Houston and Dallas divisions with various payroll, human resources, facilities administrative support duties. The role is based out of the Houston Division Office. ESSENTIAL DUTIES AND RESPONSIBILITIES: Payroll/Benefits Collects all employee payroll related information to administer the payroll processes for the Houston and Dallas Divisions twice per month Reviews information and ensures all approvals are obtained. Submits payroll paperwork to Corporate Payroll for processing Monitors eTime entries in connection with payroll processes Works directly with employees and managers in regard to e-time entries, edits, or corrections Processes all Requests for Time-Off (RTOs) and monitors hours for non-exempt employees Point of contact for resolving payroll issues/corrections Processes cash awards/prizes and bonuses - assists with maintaining the division's bonus plans Submits Personnel Change Notices (PCNs) for personnel changes and completes new hire, termination, and promotion paperwork. Submits SOM and vendor requests for new hires, terminations, and LOAs as needed. Audits payroll registers and resolves issues timely. Distributes paychecks Assists HR Director and Corporate Benefits with administering and tracking leaves of absence Assists HR Director and Corporate Risk Management team with administering and tracking Workers Compensation Claims and/or any work-related injuries Recruiting/Hiring/Talent Management Works with HR Director to manage the performance review & talent management process Ensures managers are completing the annual reviews Compiles, evaluates and submits headcount requests to HR Director, and prepares headcount analysis report Coordinates and manages pre-employment assessment process at division level Drives the interview process through recruiter which includes collecting resumes, setting-up interviews as needed, monitoring progress and completion of background and reference checks to ensure timely hire dates Generates offer letters and executes new hire coordination with Manpower Conducts new hire orientations Creates and keeps Organization Charts updated Coordinates Temp Labor to assist management team Monitors SABA employee training and ensures timely completion Facilities and Administration Responsible for office supply orders, space planning and office moves Reviews and approves building or Division related invoices and check requests Other administrative duties as needed to support Division President Employee Relations Informs HR Director of employee issues/concerns and may (in some situations) conduct initial employee interviews. Forwards all Ethics Policy related concerns to HR Director Executes the off-boarding process with employees including company property retrieval process, providing final checks, and conducting initial exit interviews Responds to general inquiries from employees regarding benefits, payroll or HR policies Updates/posts Regulatory/Labor posters within assigned division(s) and field offices Plans and organizes division meetings, quarterly events, annual holiday party, and birthdays/anniversaries EDUCATION/EXPERIENCE/MINIMUM REQUIREMENTS: Education/Certifications/Licenses Bachelor's degree in Human Resources or another related field preferred Experience 4+ years' experience or equivalent combination of education, training, and experience in Office Management role with fundamental Human Resources responsibilities Knowledge, Skills & Abilities Foundational knowledge of HR and Payroll related laws and guidelines Proven ability in handling confidential and sensitive employee matters Strong verbal and written communication, with the ability to take complex concepts and communicate succinctly and accurately Exceptional interpersonal skills within all levels of the organization - ability to build relationships, establish trust, and maintain neutrality Strong ability to work within a team-setting, inclusive of other's ideas, motivates others Excellent organizational and project management skills Minimum of intermediate level proficiency in Microsoft applications, including Word, Excel, PowerPoint and Outlook Work Requirements Work onsite at the Houston Division Office at least 4 days per week Occasional travel required Work 8-hour days with flexibility for overtime when necessary Conduct business in a professional and ethical manner to potential buyers, trade partners, and coworkers to reinforce goodwill and the protection of the Company's brand Position is located on-site (11314 Richmond Ave. Houston, TX 77082 ) #LI-onsite Find out why KB Home is attracting and retaining the best employees! If you are interested and qualified, please apply now. KB Home provides above average compensation packages and earnings potential, full benefits, an outstanding 401K matching program, bonus plans and amazing promotional opportunities. KB Home is an equal opportunity employer committed to hiring a diverse work team. Diversity is important to KB Home! KB Home and its affiliates do not accept unsolicited resumes from individual recruiters or third party recruiting agencies (collectively, "Recruiters") in response to job postings. If Recruiters nevertheless submit one or more unsolicited resumes to any employee at KB Home or its affiliates without a valid written agreement in place for recruiting services, such resumes will be deemed the sole property of KB Home and its affiliates. No fee will be owing or paid to Recruiters who submit unsolicited candidate resumes, in the event any such candidate is hired by KB Home or its affiliates as a result of the submittal, without a valid written agreement between the Recruiter and KB Home. This position is being recruited by ManpowerGroup Talent Solutions RPO, on behalf of KB Home. Qualified candidates are encouraged to apply. ManpowerGroup is committed to providing equal employment opportunities in a professional, high quality work environment. It is the policy of ManpowerGroup and all of its subsidiaries to recruit, train, promote, transfer, pay and take all employment actions without regard to an employee's race, color, national origin, ancestry, sex, sexual orientation, gender identity, genetic information, religion, age, disability, protected veteran status, or any other basis protected by applicable law.