Office Manager

Office Manager

Company

The All Energy Solar team is smart, dedicated to our customers, open minded, and fun. We are composed of the renewable energy industry's best talent. Our projects vary from small residential systems to large scale commercial projects. If you are ready to join a rapidly growing company with opportunities for upward mobility, we encourage you to apply with All Energy Solar.

Description

The Office Manager will join the Human Resources/Administration team and oversee the operations of the physical and virtual office environment, including, but not limited to: office presentation, office support, administrative processes and systems, event planning, and continued support of Human Resources. The ideal candidate will be confident, professional, and kind with an upbeat and positive personality. You will create a positive and professional first impression for the company. This is an onsite full time position reporting to the Director Human Resources. If you're ready to make a significant impact and contribute to our company's success, we invite you to apply and join our dedicated team.

Responsibilities & Essential Functions

• Responsible for AES headquarters first impressions and much more!
• Contribute to a positive and inclusive work environment.
• Exemplify All Energy Solar core values (safety first, dependability, do the right thing, want to win).
• Provides office and administrative support to headquarters and satellites locations - supports HR department and senior leaders as needed/as assigned.
• Welcomes, receives, and directs visitors, clients, and employees.
• Responds to and resolves administrative inquiries and questions.
• Office duties such as answering/transferring/screening phone calls, sorting and distributing mail, and preparing documents.
• Plans, orders, and maintains inventory of office and kitchen supplies (including snacks); orders new supplies as needed.
• Maintains office files; implements an efficient system for other staff to access files and records.
• Retrieves information as requested from files , emails, meetings, and other related documents.
• Coordinates and schedules travel, meetings, and appointments for managers and executives.
• Prepares agendas and schedules for meetings.
• Uses and submits invoices and expenses via accounting system (CenterCard and Stampli).
• Manage the planning and execution of internal/external company events.
• Provide project and research assistance.
• Planning office moves, additions, and changes to workstations.
• Facilitate initial inquiries with office equipment usage.
• Order and distribute Field Team Apparel twice a year (Spring/Winter).

Other Duties

• Other duties and tasks as assigned by management.

Skills/Qualifications

• At least three (3) years of administrative or office experience required.
• High school diploma or equivalent required; Associates degree in office administration or related field preferred.
• Ability to maintain discretion and confidentiality of company, financial, and employee information.
• Comfort with changing priorities and a dynamic work environment.
• Extensive knowledge of administrative/office management procedures.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Proficient with Google Suite (preferred) or related software.
• Advanced proficiency and understanding of administrative/office procedures and systems such as meeting preparation, travel coordination, event planning, onsite office logistics, recordkeeping, and filing (traditional and digital).
• Ability to prioritize tasks, multitask, and solve problems independently.
• Strong sense of ownership over goals and workspace.
• Ability to work independently with minimal supervision.
• Must enjoy planning company engagement activities and events and participating in growing AES culture.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 30 pounds at times.
• Ability to type at least 40 words per minute.

Compensation & Benefits

• This is a full-time exempt salaried position with an expected base annual salary range $55,000 - $65,000 (Depending on Qualifications & Experience).
• Onsite In-Person: This position is in-office at AES headquarters (St. Paul, MN).
• Schedule: Monday - Friday, 8:00 AM - 5:00 PM.
• Profit sharing bonus based on company performance.
• PTO accrual of up to 80 hours annually with an additional 40 hours after year 1. .
• 6 paid holidays, plus 1 floating holiday.
• Health insurance (free individual plan option).
• Dental + vision insurance (free for individuals).
• HSA and FSA options.
• 401K with company match (age 21+, eligible after 90 days of employment).
• Free employee assistance plan.
• Life insurance.
• Much more!

Equal Employment Opportunity Statement (EEO)

All Energy Solar is an equal employment opportunity (EEO) to all applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, we comply with applicable state and local laws governing nondiscrimination in employment in every location that we facilitate. All Energy Solar is a proud promoter of employment opportunities to our Military and Veterans.