Executive/Personal Assistant

Job Title: Executive/Personal Assistant
Location: Woodmere, NY
Salary: $80k - $120k + Benefits

A rapidly growing, successful healthcare organization is seeking a highly organized and proactive Executive Assistant to support their C-suite executives in both their professional and personal tasks.

Key Responsibilities:

• Executive Support: Provide comprehensive administrative support to the C-suite, including managing email correspondence, scheduling meetings, and maintaining their calendars.
• Travel Arrangements: Handle all aspects of executive travel, from booking flights and hotels to making restaurant reservations, ensuring seamless and efficient trips.
• Special Projects: Oversee and manage specials projects for the executive team.
• Office Management: Oversee the day-to-day operations of the office, including ordering and monitoring office supplies and managing food orders (snacks, lunches, etc.).
• Vendor and Maintenance Management: Coordinate with maintenance staff and external vendors to address office maintenance needs, ensuring a safe and comfortable work environment.
• After-Hours Availability: Be available after hours as needed to address urgent matters and support the C-suite during evenings and weekends.

Qualifications:

• Proven experience as an executive assistant or in a similar role, preferably supporting high-level executives in the healthcare industry.
• Proficiency in Microsoft 365 applications, with a strong emphasis on Outlook for email and calendar management.
• Exceptional organizational and multitasking skills, with the ability to juggle multiple projects, meetings, and trips simultaneously.
• A high level of discretion and the ability to handle confidential healthcare information with sensitivity.