Media Buyer and Marketing Coordinator

Position Information Posting Title Media Buyer and Marketing Coordinator Job Requisition Number AE503898 Position Number 107998 Job Type Full-Time Division Name Marketing Communications Minimum Qualifications Graduation with a Bachelor’s degree from an accredited college or university with major coursework in Marketing, Business, or related field plus four (4) years of relevant work experience. Related experience may substitute for education up to a maximum substitution of four (4) years. Licenses and Certifications Required: None Notes to Applicants Love managing the fine print? We’re looking for a Media Buyer to join our team and take the lead on executing strategic media buys, managing vendor relationships, and ensuring flawless delivery of our communications content across diverse platforms. What you’ll do: Lead media buys for advertising and marketing campaigns. Approve and process invoices in line with campaign budgets. Oversee accounts payable/receivable, ensuring accurate reconciliation and reporting. Organize and coordinate the logistics for timely placement of advertising across multiple channels. What you’ll bring: Experience in media buying, advertising or marketing. Strong attention to detail, especially when working with numbers and timelines. Ability to juggle multiple projects at once. A proactive approach to identifying new opportunities and solving problems. Working with Austin Energy provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, career development opportunities and more. Please click HERE (http://www.austintexas.gov/department/active-employee-benefits) for more information. Employment Application: The City of Austin employment application is an official document; incomplete applications will not be considered. The Employment Record should be complete with job titles, employment dates, job duties, functions, and responsibilities for each position held. Starting salary will be based on overall relevant experience from your application. Responses to the Supplemental Questions inquiring about experience should be reflected on application. Please be sure to detail on the application all current and previous employment that you wish to be considered as part of your qualifications. Résumés will not be accepted and statements such as “see résumé” will not be accepted. You may use “N/A” for fields that are not applicable. Please note that Austin Energy may close the job posting at any time after 7 days from the date of the initial advertisement. Once the job posting has closed, applications cannot be changed. If you are selected as a top candidate: Verification of your education (which may include high school graduation or GED , undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution. If you are identified as a top candidate and are in the military or a veteran, you will need to provide a copy of your DD-214 prior to confirming a start date. This position requires a criminal background investigation. Good Standing Employees Employees, in Good Standing, who are candidates within the department/division that the position resides in and who meet the minimum and all of the preferred qualifications (if any) of the position will be included in the initial interview. Department/division employee must remain in Good Standing through the Top Candidate Selection phase at which time the Good Standing status will be re-verified. FAIR LABOR STANDARDS ACT : This position is considered FLSA Exempt. Exempt employees are salaried and, except as provided, are not eligible for overtime compensation. This position has been designated as a Critical Employee position. Critical Employees are considered necessary and vital and supports activities that impact City or department operations. This work can be done while at a designated work site or while working at an alternate work location. Critical employees who are able to work at an alternative work location are required to do so. Schedules may be modified, and employees may be reassigned to another area during extraordinary situations or emergency conditions to provide essential services. Pay Range $30.70 – $38.37 Hours Monday – Friday (8:00 a.m. – 5:00 p.m.) Job Close Date 11/27/2024 Type of Posting External Department Austin Energy Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 4815 Mueller Blvd, Austin Texas 78723 Preferred Qualifications Knowledge of City of Austin procurement processes and tools (Maximo, eCAPRIS, eCOMB, Procards) Familiarity with media buying strategies for crisis communications, especially relevant in the utility sector during outages or emergency events Demonstrated experience working for an electric or publicly owned utility Experience maintaining department task order lists, requesting new ones or retiring the old ones as needed Proficiency coordinating, managing department subscription agreements (publications and cloud-based software solutions) Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Oversees advertising and marketing media buys. Coordinates and tracks asset creation, edits, approval, and delivery between staff and vendors. Negotiates terms and conditions of advertising sales contracts. Reviews and approves payment of invoices for contracted services for payment processing within payment and budget cycles. Organizes all logistics related to the timely placement of advertising and marketing content on the contracted channels, platforms, and venues. Reviews, approves, and reconciles accounts payable and accounts receivable activities for assigned programs. Develops, maintains, and monitors goals, objectives, added value, spending, and budgets for advertising and marketing programs. Identifies and monitors advertising opportunities, maintains vendor inventory information , and updated media kits. Develops and maintains relationships with media sales representatives to stay informed of latest advertising packages and opportunities. Coordinates production of marketing materials within budget and timelines. Responsibilities- Supervision and/or Leadership Exercised: Provides leadership, work assignments, evaluation, and guidance to others. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of sales techniques, market segmentation, and customer account management. Knowledge of contract compliance and management principles, techniques, etc. Knowledge of marketing principles, techniques, methodologies, etc. Knowledge of advertising principles, techniques, methodologies, etc. Knowledge of basic accounting principles. Knowledge of City practices, policies, and procedures. Knowledge of fiscal planning and budget preparation. Knowledge of industry best practices. Skill in oral and written communication. Skill in handling multiple tasks and prioritizing. Skill in data analysis and problem solving. Skill in using computers and related software. Skill in planning and organizing. Ability to negotiate. Ability to effectively manage multiple programs, projects, and priorities. Ability to work with frequent interruptions and changes in priorities. Ability to establish and maintain good working relationships with City employees and the public. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk Supplemental Questions Required fields are indicated with an asterisk (*). The minimum qualifications are Graduation with a Bachelors degree from an accredited college or university with major coursework in Marketing, Business, or related field plus four (4) years of relevant work experience. Related experience may substitute for education up to a maximum substitution of four (4) years. Do you meet these requirements? Yes No Please describe how you meet these minimum qualifications. Please detail how you meet the educational requirements (if applicable), account for the years of related experience (if applicable), and explain any substitutions of experience for education, or vice-versa (if applicable). (Open Ended Question) Describe your knowledge of City of Austin procurement processes and give examples of working with Maximo, eCAPRIS, eCOMBS and ProCards. (Open Ended Question) Describe your familiarity with media strategies for crisis communications, especially your experience in the utility sector during outages or emergency events. (Open Ended Question) What is your approach to maintaining department task order lists, requesting new ones or retiring the old ones? (Open Ended Question) Provide examples that demonstrates your proficiency coordinating, managing department subscription agreements (publications and cloud- based software solutions) and contracts. (Open Ended Question) This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Investigation. Optional & Required Documents Required Documents Optional Documents Contact City of Austin Employment Services Office: 512-978-JOBS (5627) Privacy Notice (https://www.austintexas.gov/page/privacy-policy)