University of Hawaii
Fiscal Specialist
University of Hawaii, Hilo, HI, United States
Salary: See Position Description
Location : Hilo, HI
Job Type: Full-Time Temporary
Job Number: 2024-01723
Department: University of Hawai'i at Hilo
Division: Research Administration/Project Development
Opening Date: 08/01/2024
Closing Date: Continuous
Position Number:: 79780T
Description
Title: Fiscal Specialist
Position Number: 79780T
Hiring Unit: Academic Affairs, Research Administration & Project Development (RAPD)
Location: UH-Hilo
Date Posted: 8/1/2024
Closing Date: Continuous recruitment, first review of applications on or about 8/16/2024 and will continue
until filled
Band: A
Salary: salary schedules and placement information
Full Time/Part Time: Full-time
Month: 11-month
Temporary/Permanent: Temporary
Other Conditions: Appointment to begin approximately September 2024, pending position clearance and availability of funding. Temporary position, renewal contingent upon satisfactory work performance and availability of funds.
Duties and Responsibilities:
Click on the "Apply" button on the top right corner of the screen to complete an application and attach all of the required documents. A complete application must include:
Please do not include any self-identifying photos. Please redact references to Social Security number and birth date on transcript copies. All requested documents/information become the property of the University. All minimum qualifications must be met by the closing date. Incomplete applications will not be considered. Failure to submit all required documents and reference information shall deem an application to be incomplete.
Note: If you have not applied for a position before using NeoGov, you will need to create an account.
Inquiries: Bruce Mathews; mathews@hawaii.edu
EEO/AA, Clery Act, ADA
The University of Hawai'i is an Equal Opportunity/Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran. For more information or inquiries regarding these policies, please refer to the following link: http://www.hawaii.edu/offices/eeo/eeo-coordinators/.
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/
Location : Hilo, HI
Job Type: Full-Time Temporary
Job Number: 2024-01723
Department: University of Hawai'i at Hilo
Division: Research Administration/Project Development
Opening Date: 08/01/2024
Closing Date: Continuous
Position Number:: 79780T
Description
Title: Fiscal Specialist
Position Number: 79780T
Hiring Unit: Academic Affairs, Research Administration & Project Development (RAPD)
Location: UH-Hilo
Date Posted: 8/1/2024
Closing Date: Continuous recruitment, first review of applications on or about 8/16/2024 and will continue
until filled
Band: A
Salary: salary schedules and placement information
Full Time/Part Time: Full-time
Month: 11-month
Temporary/Permanent: Temporary
Other Conditions: Appointment to begin approximately September 2024, pending position clearance and availability of funding. Temporary position, renewal contingent upon satisfactory work performance and availability of funds.
Duties and Responsibilities:
- Assists the Chancellor's Research Administration and Project Development (RAPD) office in the fiscal administration of all extramural awards to the University of Hawaii at Hilo.
- Ensures compliance of extramural fiscal matters in accordance to federal grants as well as to state rules and regulations.
- Monitors budgets for all extramural awards to UH Hilo.
- Provides guidance in the preparation of requisitions, purchase orders, payment requests, and hiring personnel as they impact extramural awards.
- Reviews and approves all transactions utilizing extramural funds to ensure compliance with sponsoring agencies' approved budgets.
- Reviews and recommends verbiage for contracts and acquisitions.
- Reviews and approves all personnel transactions utilizing extramural funds to ensure compliance with sponsoring agencies' approved budgets.
- Administers purchasing policies and regulations within established budget limitations.
- Monitors extramural expenditures and control of spending in accordance with extramural funding expenditure plans.
- Provides advice, guidance, and instruction to employees responsible for financial matters affecting extramural awards throughout the UH Hilo.
- Other duties as assigned.
- Possession of a baccalaureate degree in Finance, Accounting, Business Administration or related field and 1 year of progressively responsible professional experience with responsibilities for fiscal, accounting, and/or financial processing; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
- Functional knowledge of principles, practices and techniques in fiscal and financial management demonstrated by knowledge, understanding and ability to apply concepts, terminology.
- Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with all aspects of financial management.
- Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the financial management area.
- Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
- Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
- Demonstrated ability to operate a personal computer and apply word processing software.
- Work experience in higher education with responsibilities for fiscal or financial administration or management.
- Experience with grant administration.
Click on the "Apply" button on the top right corner of the screen to complete an application and attach all of the required documents. A complete application must include:
- Cover letter explaining how each minimum and desirable qualification is met;
- Resume;
- Names and addresses, email addresses and telephone numbers of three (3) current professional references;
- Transcript(s) showing degrees and course work appropriate to the position (copies are acceptable; however, original official transcripts will be required prior to employment).
Please do not include any self-identifying photos. Please redact references to Social Security number and birth date on transcript copies. All requested documents/information become the property of the University. All minimum qualifications must be met by the closing date. Incomplete applications will not be considered. Failure to submit all required documents and reference information shall deem an application to be incomplete.
Note: If you have not applied for a position before using NeoGov, you will need to create an account.
Inquiries: Bruce Mathews; mathews@hawaii.edu
EEO/AA, Clery Act, ADA
The University of Hawai'i is an Equal Opportunity/Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran. For more information or inquiries regarding these policies, please refer to the following link: http://www.hawaii.edu/offices/eeo/eeo-coordinators/.
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/