University of Hawai'i
Fiscal Specialist (CTAHR Fiscal Office)
University of Hawai'i, Honolulu, HI, United States
Location : Honolulu, HI
Job Type: Full-Time Permanent
Job Number: 2024-02411
Department: University of Hawai'i at Manoa - College of Tropical Agriculture and Human Resilience
Division: Office of Administrative Services
Opening Date: 10/29/2024
Closing Date: 12/1/2024 11:59 PM Hawaii
Position Number:: 78812
Description
Title: Admin Support (Fiscal Specialist) - CTAHR Fiscal Office
Position Number: 0078812
Hiring Unit: College of Tropical Agriculture and Human Resources (CTAHR), Office of Administrative Services
Location: Manoa Campus, Gilmore Hall
Posting Date: 10/29/2024
Closing Date: 12/01/2024 (Extended)
Band: Pay Band A (PBA); Starting at $4,307 mo. (effective 7/1/2024)
Minimum Monthly Salary:
Full Time/Part Time: Full-Time
Temporary/Permanent: Permanent
Other Conditions: To begin December 2024 or soon thereafter.
Duties and Responsibilities
Minimum Qualifications
To Apply:
Note: If you have not applied for a position before using NeoGov, you will need to create an account. Please submit the following online through NeoGov: 1) Cover letter indicating how you satisfy the minimum and desirable qualifications, 2) resume, 3) names and contact information for at least three professional references and 4) official transcripts (copies accepted, however official transcripts will be required upon hire). Failure to submit all required documents shall deem an application to be incomplete. Incomplete applications will not be considered
Inquiries: Nicole Cristobal, cn42@hawaii.edu
EEO/AA, Clery Act, ADA
The University of Hawai'i is an and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran. For more information or inquiries regarding these policies, please refer to the following link:
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: , or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link:
N/A
CTAHR Diversity, Equity, and Inclusion Statement:
We believe that inclusiveness and excellence are interdependent. Our local and global communities are best served by ensuring all populations are represented equitably throughout CTAHR. We strive to cultivate an environment that supports equitable opportunities for every member of CTAHR to achieve individual and common goals. We will advance diversity, equity, and inclusion by: (1) promoting the recruitment and retention of diverse students, faculty, and staff, especially from groups that have been underrepresented or marginalized; (2) creating equal opportunities for all members of CTAHR to participate in decision-making processes and scholarly and professional development; and (3) fostering an inclusive culture where every CTAHR member feels respected and valued
Job Type: Full-Time Permanent
Job Number: 2024-02411
Department: University of Hawai'i at Manoa - College of Tropical Agriculture and Human Resilience
Division: Office of Administrative Services
Opening Date: 10/29/2024
Closing Date: 12/1/2024 11:59 PM Hawaii
Position Number:: 78812
Description
Title: Admin Support (Fiscal Specialist) - CTAHR Fiscal Office
Position Number: 0078812
Hiring Unit: College of Tropical Agriculture and Human Resources (CTAHR), Office of Administrative Services
Location: Manoa Campus, Gilmore Hall
Posting Date: 10/29/2024
Closing Date: 12/01/2024 (Extended)
Band: Pay Band A (PBA); Starting at $4,307 mo. (effective 7/1/2024)
Minimum Monthly Salary:
Full Time/Part Time: Full-Time
Temporary/Permanent: Permanent
Other Conditions: To begin December 2024 or soon thereafter.
Duties and Responsibilities
- *Provide administrative staff support for the College of Tropical Agriculture and Human Resources (CTAHR) Fiscal Office as an assistant fiscal administrator.
- *Responsible for approval and posting of accounts receivables and payables, and addressing issues or discrepancies with requisitioners or appropriate system offices.
- *Reconcile accounts regularly and monitor account balances, informing the Fiscal Manager and/or Principal Investigator of potential issues (i.e. Projected deficits, unallowable expenditures, etc.).
- *Provide staff support in procurement including review and approval of requisitions, purchase orders, travel requests & completions, departmental checks and p-card transactions in accordance with Federal, State and UH policies and procedures.
- *Provide staff support in contracts and grants management to include assisting with the development of project budgets, establishment of accounts, review of allowable expenditures and preparation of financial reports.
- *Participate in training sessions for faculty and staff on fiscal topics.
- Assist with providing administrative support to CTAHR's shared services team as needed.
- Assist with providing administrative support to CTAHR's Human Resources Department as needed.
- Other duties as assigned.
Minimum Qualifications
- Possession of a baccalaureate degree in arts, humanities, sciences, or business administration or a related field and 0 years of progressively responsible professional experience with responsibilities for fiscal and/or personnel administration; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
- Functional knowledge of principles, practices and techniques in accounting demonstrated by knowledge, understanding and ability to apply concepts, terminology
- Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with accounting.
- Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the accounting.
- Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
- Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
- Demonstrated ability to operate a personal computer and apply word processing software.
- Demonstrated ability to use word processing and spreadsheet applications.
- Some experience working in the University of Hawaii's fiscal environment.
- Familiarity with the University of Hawaii's policies and procedures.
To Apply:
Note: If you have not applied for a position before using NeoGov, you will need to create an account. Please submit the following online through NeoGov: 1) Cover letter indicating how you satisfy the minimum and desirable qualifications, 2) resume, 3) names and contact information for at least three professional references and 4) official transcripts (copies accepted, however official transcripts will be required upon hire). Failure to submit all required documents shall deem an application to be incomplete. Incomplete applications will not be considered
Inquiries: Nicole Cristobal, cn42@hawaii.edu
EEO/AA, Clery Act, ADA
The University of Hawai'i is an and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran. For more information or inquiries regarding these policies, please refer to the following link:
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: , or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link:
N/A
CTAHR Diversity, Equity, and Inclusion Statement:
We believe that inclusiveness and excellence are interdependent. Our local and global communities are best served by ensuring all populations are represented equitably throughout CTAHR. We strive to cultivate an environment that supports equitable opportunities for every member of CTAHR to achieve individual and common goals. We will advance diversity, equity, and inclusion by: (1) promoting the recruitment and retention of diverse students, faculty, and staff, especially from groups that have been underrepresented or marginalized; (2) creating equal opportunities for all members of CTAHR to participate in decision-making processes and scholarly and professional development; and (3) fostering an inclusive culture where every CTAHR member feels respected and valued