Deputy Controller

Salary: $78,004.20 - $103,910.64 Annually

Location : Marshall, MI

Job Type: Full-Time

Job Number: 2024-00104

Department: Finance

Opening Date: 10/04/2024

Bargaining Unit: NON-UNION

Job Summary

Under the general direction of an Assistant County Administrator, oversees the acquisition of and documents the records for all County assets and infrastructure. Responsibilities of this position includes annual Capital Improvement Plan (CIP) budget, oversight of large capital projects, general and grant accounting functions, audit responsibilities, financial reporting and analysis, transactional oversight of purchasing for the Department, and maintenance of the Capital Asset subledger. Monitors any debt service, ensuring timely reconciliations and accurate financial statements for the CIP and Debt Service Funds.

Calhoun County is committed to developing and maintaining a diverse workplace that provides an inclusive environment with equitable treatment for all employees and the public it serves.
Primary Duties & Responsibilities

1. Supervises County Staff Accountants and Finance administrative staff including general oversight, scheduling, assigning work, reviewing work and ensuring timely and accurate accounting and financial functions.
2. Provides leadership for the administration and management of the capital asset and project accounting functions of the County.
3. Maintains knowledge and awareness of related federal, state and County regulatory and compliance requirements related to purchasing and capital asset recording and accounting management. Ensures policy compliance with regulations and requirements.
4. Responsible for tracking and reconciling countywide capital outlay including vehicles, buildings and grounds, equipment and furniture, IT assets and infrastructure.
5. Creates and maintains asset records within the County ERP system; audits requisitions/purchase orders/invoices to align expense recognition with capitalization thresholds and policy.
6. Performs periodic inventory of County moveable capital assets including tagging and reconciliation to the capital asset subledger within the County ERP system.
7. Maintains the County 7-Year CIP forecast and turnover schedules for Countywide vehicle and equipment needs.
8. Coordinates the annual County CIP budget and process and monitors annual expenses to ensure compliance with the adopted budget including any current CIP bond project budgets.
9. Coordinates the capital asset reporting for the annual county audit including workpapers, monthly and annual depreciation, and other year-end activities.
10. Serves as a project manager/coordinator for large County capital projects. Acts as a liaison between the County Building and Grounds Department, Administrative Services Department and external project contractors to ensure collaboration and coordination of work.
11. Works closely with Administrative Services to manage large Countywide contracts to ensure contract compliance and timely negotiation.
12. Coordinates the fleet management process including acting as a liaison between our fleet management company and County Departments, processing fleet purchase requests, intake of vehicles and maintenance of fleet fuel and maintenance cards. Facilitates lease-purchase agreements and equipment builds.
13. Provides day-to-day financial management and reporting for the County's debt service funds including debt service payments and any debt issuance.
14. Provides financial data to outside agencies for the development of the County Cost Allocation Plan.
15. Attends seminars, conventions, and professional meetings associated with position and job duties as appropriate.
16. Stays informed and up to date of standards, procedures, trends and ideas within the trade through reading of various trade magazines, journals, books and publications.
17. Other duties and special projects as assigned.

Qualifications

• Bachelor's degree required with an emphasis in governmental fund accounting, grant management, budget development, analysis, and use of computerized accounting software.
• Minimum six years of experience in governmental accounting or related field and knowledge of governmental and/or public finance. Knowledge of regulations and best practices surrounding local governmental capital asset budgeting, accounting and reporting is strongly desired. Experience with project and cost accounting within the construction industry is a plus.
• Proficient computer skills including word processing, databases, spreadsheets, and accounting software
• Mathematical and analytic abilities to make complex calculations with speed and accuracy, and to detect and correct errors.
• Oral, written, and interpersonal skills necessary to effectively communicate with various levels of County personnel, external stakeholders and the various Boards in providing guidance, training and budgetary oversight.
• Ability to manage multiple tasks and projects simultaneously, with attention to detail despite occasional interruptions
• Ability to travel between County buildings and attend off-site meetings as needed, with reliable transportation
• Ability to maintain high levels of confidentiality and integrity
• Ability to work effectively with individuals and groups from a variety of identities, cultures, backgrounds, and ideologies with a commitment to equity and inclusion

Supplemental Information

Supervisory Responsibilities:
This position provides direct supervision including hiring, discipline, training/development, and termination of the following positions:

• Staff Accountants (3)
• Payroll Specialist
• Accounts Payable Coordinator

Working Conditions
Hybrid Work Classification: Hybrid Eligible
Flexibility Classification: Flexible Schedule Eligible

Normal office environment with little discomfort due to dirt, and dust. Periodic travel between County locations is required. Intermittent or cyclical work pressures are periodically experienced. Extended work days (beyond eight hours/day) are periodically required. On-call availability to handle work problems, attend meetings, manage emergencies/crisis situations at all hours is occasionally required.

Calhoun County's benefits package offers flexibility, choice, and value. It is an attractive component of our employees total compensation package. At Calhoun County, we know that good benefit plans are important to employees and their families. We're committed to providing employees with access to a wide range of information and tools so they can stay informed and make the most of their Calhoun County flexible benefit package.

What benefits does Calhoun County offer its full time employees?

Medical: Blue Cross/Blue Shield of Michigan with 3 Different Flexible Benefit Plan Options
Dental: 100% Employer Paid through Delta Dental
Vision: 100% Employer Paid through BCBSM Vision Services Plan (VSP)
Employee Health & Wellness Center (Premise Health): Most Services 100% Employer Paid
Life Insurance: 100% Employer Paid for Basic Life & AD&D
Short Term Disability: 100% Employer Paid for 67% Wage Loss Benefits up to 26 Weeks
Retirement: Employer 401(k) Match Program Up to 7% of Employee Contribution
Employee Assistance Program (EAP): 100% Employer Paid Through Bronson HelpNet

Flexible Scheduling & Telecommuting Options Depending on Position & Department
Paid Time Off:

• Start through fourth years - 168 Hours (4.2 weeks based on 40-hour work week)
• Fifth through ninth years - 208 Hours (5.2 weeks)
• Tenth through fourteenth years - 248 Hours (6.2 weeks)
• Fifteen and Subsequent years - 288 Hours (7.2 weeks)

(amounts & distribution may vary slightly by union contract, policy, and/or defined work week)

Paid Holidays: 14 Paid Holidays Throughout the Year
Additional Voluntary Benefits:

• Term Life Insurance (above Employer Paid Plan)
• Critical Illness & Accident Insurance
• Long Term Disability Wage Loss Benefits
• Flexible Spending Accounts (FSA)
• Health Savings Accounts (HSA)
• Employee Wellness Program
• Perks Program (discounts at local merchants for being a County employee)