Senior Benefits Analyst

We empower smarter business operations by connecting equipment, software, and services to protect, control and optimize assets within electrical infrastructures. The business provides customers, across various industries, with end-to-end product and service solutions ensuring the reliability and protection of their electrical infrastructure. We provide the latest industry insights and technology to develop solutions needed to meet customers evolving challenges, including innovative critical power solutions designed for high reliability and performance. Our culture is one of quality and operational excellence fueled and supported by talented people, tools and processes, and expertise.

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Job Overview:

OmniOn Power is currently looking for a Senior Benefits Analyst contributes to the development, implementation, and communication of our benefits and total rewards programs. Serves as the primary day-to-day contact for the administration of employee benefit programs, including health and welfare, wellness, and 401k. Ensures quality management of benefits-related processes and data for an overall elevated employee experience.

This role is located at our Plano, TX headquarters and reports to the Global Total Rewards & HR Operations Leader.

Key Responsibilities:

• Responsible for the daily administration, procedures, vendor regulatory compliance of plans and vendor file feed coordination for OmniOn Power's US benefit programs, including but not limited to:
  • Administering the health & welfare and 401k programs in accordance with plan documents and policies, assisting in the development and implementation of any new plan designs, processing enrollments for new hires and qualifying life events, handling benefits billing/invoices and coordinating with Payroll regarding status changes impacting premiums.
  • Providing day-to-day assistance to employees on benefits-related questions and reconciles escalated issues, keeping the employee and their HR business partner informed until resolution is attained.
  • Interacting directly with benefits consultants/brokers and vendors as needed to administer benefits programs and supports the annual evaluation of services, coverage and options available to best meet the needs of OmniOn Power; assists in managing the third party vendor relationships to ensure optimal delivery of services.
  • Maintaining and updating benefit information and materials on internal communication platforms (internal intranet sharepoint site, benefit enrollment systems, candidate and new hire materials).
  • Leading the annual benefits open enrollment process, including developing the timeline, conducting UAT testing, launching the benefits open enrollment system, and serving as the primary point of contact for employees and HR business partners.
  • Maintaining plan and policy documents and handling plan compliance-related tasks, potentially including assistance with completion of IRS Form 5500, SARs, updates to Summary Plan Descriptions, coordinates annual plan audits, data validation, and other regulatory reporting and table updates.
  • Leading efforts with HRIS and payroll relating to data feeds, deductions and system setup, running extracts, and reports as necessary.
  • Monitoring policies, legislative changes, and legal requirements cush as ERISA, HIPAA and the Affordable Care Act to assist with plan compliance efforts and partnering with internal and external legal counsel to reviewing existing and new legislation to determine impacts and applicable actions.
  • Continuously identifies areas for process improvement and implements the creation, updates and regularly reviews procedure documents and process flows
• Provides guidance and serves as the back-up for the daily administration and procedures for OmniOn Power's US Leave of Absence programs, including but not limited to:
  • Monitoring all leave requests and accommodations requiring specialized attention, particularly those arising under the Family and Medical Leave Act (FMLA), the Americans with Disabilities Act (ADA), state and local leave laws, and short-term or long-term disability plans.
  • Advising HR business partners, managers and employees on the interaction of leave laws with paid time off and short-term and long-term disability benefits.
  • Drafting and/or recommending revisions to company leave policies to ensure compliance with federal, state, and local laws and regulations. Develops and maintains documentation of leave process.
  • Ensuring maintenance of complete and accurate records of leave and accommodation requests in accordance with specified legal requirements and documentation of best practices.
  • Maintaining knowledge of all applicable leave and accommodation laws including the FMLA, ADA, and state and local laws.
• Responsible for developing maintaining communications materials, plan documents and policies for benefits programs, including the development of various education materials for HR, People Leaders, and Employees.
• May assist with developing communications materials for other total rewards programs, such as compensation, performance management, and/or recognition and providing back-up support for the administration of other total rewards programs.
• As needed, coordinates relocation agreements by partnering with relocation vendor and acting as liaison between employee and vendor to ensure smooth relocation process.
• As needed, supports the coordination of global benefits program, including reviewing, evaluating, and recommending global benefit program changes or new offerings to remain competitive in each country.

Requirements:

• Bachelor's degree from an accredited university
• Minimum 5 years' experience in administering US benefits programs
• Minimum 2 years' administering leave of absence programs

Desired Characteristics:

• Strong understanding of compliance audits, policy and regulatory reporting as well as a deep understanding of local, state, and federal benefits regulations and contract requirements
• Knowledge of the leave requirements and other legal protections afforded by the FMLA, ADA, and other applicable laws.
• Effective collaboration skills with the ability to establish and maintain effective working relationships at all levels of the organization
• Excellent verbal, written, and interpersonal communications skills to develop total rewards programs communication materials
• Strong analytical skills with the ability to interpret data and provide actional insights
• Detail-oriented with strong organizational skills and the ability to manage multiple priorities
• Ability to manage sensitive information with a high level of professional discretion and confidentiality
• Benefits or HR certification preferred (CEPs, CBP, CCP, PHR, SPHR)
• Workday experience preferred

We are an Equal Employment Opportunity (EEO) and Affirmative Action Employer encouraging diversity in the workplace.

All qualified applicants will receive consideration for employment without regard to their race, creed, color, ancestry, religion, sex, national origin, citizen status, age, sexual orientation, gender identity, disability, marital status, family medical leave status, or protected veterans status.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.