Part-Time Office Assistant

Salary : $25,604.80 Annually

Location : TX 79404, TX

Job Type: Part-Time

Job Number: PT973-5311

Department: Animal Services

Division: 5311 - Animal Services

Opening Date: 11/23/2024

Closing Date: 12/6/2024 5:00 PM Central

Summary

Performs a variety of clerical and secretarial duties of average difficulty.
Essential Functions

• Compose and type letters, reports, and memos from rough drafts, verbal instructions, or notes; utilize a variety of computer software to produce documents which may include or incorporate text, tables, and graphics;
• Take and transcribe minutes from various meetings;
• Greet visitors by phone and in person, ascertain nature of business, provide assistance or referral, provide information;
• Schedule appointments and maintain a calendar;
• Open, review, and route mail;
• Arrange meetings by compiling agendas and support materials, distributing materials, and providing set-up of meeting room. Post meeting notice if legally required;
• Maintain department files and records; compile information from records and prepare reports;
• Review and proofread correspondence, memos, and reports to ensure accuracy and correctness;
• May perform higher level duties for training purposes and to perform duties on a substitute basis;
• Performs related duties as directed.

Qualifications

Completion of a high school diploma or the equivalent with an additional one to three years of secretarial experience; or any combination of relevant education and experience which provides the following:
Knowledge and Abilities

Knowledge of:

• Office practices and procedures;
• Computer principles and procedures;
• Proper public contact and telephone etiquette.

Ability to:

• Possess word processing, typing, or data entry skills;
• Spell and use correct grammar;
• Transcribe material from a dictaphone;
• Communicate effectively with others;
• Prepare and maintain accurate records
• Perform computer/word processing functions.

Physical Requirements

• Occasionally stand walk, kneel and bend during the shift
• Push and pull objects
• Occasionally flex upper trunk forward, partial flexing of knees
• Occasionally rotate upper trunk to the right or left while sitting or standing
• Place arms above, at or below shoulder height

Part-time employees who have at least six (6) months continuous employment may be paid for all holidays except the Veterans Day floating holiday. Part-time employees are not eligible for the Veteran's Day floating holiday because City offices are not closed on that day. The number of hours granted these employees as holiday pay is based on the average number of hours normally worked in a day.

The City designates the eleven (11) following dates as holidays to be observed with pay:

New Year's Day - January 1
Martin Luther King Day - Third Monday in January
Good Friday - Friday before Easter
Memorial Day - Last Monday in May
Independence Day - July 4
Labor Day - First Monday of September
Veterans Day - November 11 (Floating Holiday)
Thanksgiving Day - Fourth Thursday in November
Friday after Thanksgiving (Fourth Friday in November)
Christmas Eve - December 24
Christmas Day - December 25

01

Do you have a high school diploma or the equivalent?

• Yes
• No

02

Do you have one to three years of secretarial experience?

• Yes
• No

Required Question