County of Volusia, FL
Office Specialist II - Planning & Development Services
County of Volusia, FL, Tampa, FL, United States
Salary: $17.25 - $23.76 Hourly
Location : Fl 32720, FL
Job Type: Full-Time
Job Number: 25-00082
Department: Growth and Resource Management
Division: Planning and Development Services
Opening Date: 11/13/2024
Closing Date: 11/27/2024 11:59 PM Eastern
Major Functions
The County of Volusia is seeking an Office Specialist II for the Planning and Development Services division. This position is located in DeLand, Florida, and will be responsible for advanced administrative work, coordinating various staff support/clerical operations, and functioning in a specialized technical staff capacity. Work is performed with a high degree of accuracy without direct, daily supervision. This position provides staff support to the Planning and Land Development Regulation Commission and other boards, which includes attending and scheduling meetings; creating, compiling, and distributing agendas; writing or transcribing meeting minutes; and preparing public notices. This position requires candidates to have excellent communication and customer service skills and strong knowledge of Microsoft Word, Excel, and Adobe or similar software. The preferred candidate (having met the minimum requirements) will have one (1) year of experience interacting with an advisory board or commission including recording and transcribing minutes or two (2) years of experience in a government or legal office.
Illustrative Duties
(NOTE: These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position.)
Graduation from high school or possession of a GED and four (4) years of progressively responsible secretarial/administrative assistant or equivalent experience. Two (2) years of post-high school education can be substituted for two (2) years of the required experience.
The preferred candidate (having met the minimum requirements) will have one (1) year of experience interacting with an advisory board or commission including recording and transcribing minutes or two (2) years of experience in a government or legal office.
**NOTE: This position may be required to perform a skills assessment test.
Knowledge, Skills & Abilities
Physical Demands: Sedentary work. Ability to talk, hear, and see. Visual acuity (peripheral vision, depth perception) necessary to read, write, and use the computer. Ability to look at a computer screen for long periods. Finger dexterity. Ability to bend, stoop, and reach. Ability to lift, push, pull, and/or carry a minimum of 10 lbs.
Environmental Demands: Inside work.
Mental Demands: Ability to read and comprehend instructions. Ability to communicate effectively. Ability to construct compound, complex sentences and paragraphs. Ability to perform basic mathematical computations (addition, subtraction, multiplication, division.) Ability to analyze data and develop a conclusion. Ability to express ideas and relay information.
We offer a competitive and comprehensive benefits package that includes:
HEALTH INSURANCE
PAID TIME OFF
HOLIDAYS
The County of Volusia observes the following holidays annually:
ADDITIONAL BENEFITS
Temporary and intermittent employees are not paid for holidays and are not eligible for benefits.
01
NOTE: Your response to the following supplemental questions must match the information in the work experience section on your application. If your responses do not match, your application will be deemed incomplete and will disqualify you from further consideration.
02
Do you possess a current Florida driver's license?
03
If you answered "No" to the previous question, will you be able to obtain a Florida driver's license at the time of hire if selected for the position?
04
Have you graduated from high school or have a GED?
05
Do you have at least four (4) years of progressively responsible secretarial/administrative assistant or equivalent experience?
06
If you answered yes to the previous question, please answer all to indicate the following:
(1) the number of years,
(2) position title
(3) brief description of your experience and
(4) the name of the agency/organization(s).
If you answered "No", please indicate N/A.
07
Do you have two (2) years of post-high school education which can be substituted for two (2) years of the required work experience?
08
If you answer yes to the previous question, please indicate the specific degree received.
09
Do you have at least (1) year of experience interacting with an advisory board or commission or two (2) years of experience in a government or legal office?
10
If you answered yes to the previous question, please answer all to indicate the following:
(1) the number of years,
(2) position title
(3) brief description of your experience and
(4) the name of the agency/organization(s).
If you answered "No", please indicate N/A.
11
Do you have any experience with taking and transcribing minutes?
12
If you answered yes to the previous question, please answer all to indicate the following:
(1) the number of years,
(2) position title
(3) brief description of your experience and
(4) the name of the agency/organization(s).
If you answered "No", please indicate N/A.
13
Are you proficient in creating & modifying Microsoft Word documents?
14
If you answered yes to the above question, how many years of experience do you possess?
15
Are you proficient in creating & modifying Microsoft Excel spreadsheets?
16
If you answered yes to the above question, how many years of experience do you possess?
17
Do you have any experience working with Adobe or other similar software?
18
If you answered yes to the previous question, please answer all to indicate the following:
(1) the number of years,
(2) position title
(3) name of the software and
(4) the name of the agency/organization(s).
If you answered "No", please indicate N/A.
19
Have you ever worked as a temporary/lease employee for the County of Volusia?
20
If yes, please indicate when, position title and department/division. If no, please indicate N/A.
21
Where did you hear about this position?
22
If you answered "Other" to the previous question, please indicate which specific source.
23
If you answered yes to the previous question, please answer all to indicate the following:
(1) the number of years,
(2) position title
(3) brief description of your experience and
(4) the name of the agency/organization(s).
If you answered "No", please indicate N/A.
Required Question
Location : Fl 32720, FL
Job Type: Full-Time
Job Number: 25-00082
Department: Growth and Resource Management
Division: Planning and Development Services
Opening Date: 11/13/2024
Closing Date: 11/27/2024 11:59 PM Eastern
Major Functions
The County of Volusia is seeking an Office Specialist II for the Planning and Development Services division. This position is located in DeLand, Florida, and will be responsible for advanced administrative work, coordinating various staff support/clerical operations, and functioning in a specialized technical staff capacity. Work is performed with a high degree of accuracy without direct, daily supervision. This position provides staff support to the Planning and Land Development Regulation Commission and other boards, which includes attending and scheduling meetings; creating, compiling, and distributing agendas; writing or transcribing meeting minutes; and preparing public notices. This position requires candidates to have excellent communication and customer service skills and strong knowledge of Microsoft Word, Excel, and Adobe or similar software. The preferred candidate (having met the minimum requirements) will have one (1) year of experience interacting with an advisory board or commission including recording and transcribing minutes or two (2) years of experience in a government or legal office.
Illustrative Duties
(NOTE: These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position.)
- May perform all duties of Office Specialist I.
- Coordinates office operations with other activities and departments of the county.
- Provides information to callers and schedules appointments. Screens telephone calls for supervisor. Reads and routes incoming mail and email.
- Locates and attaches appropriate files to correspondence to be answered. Files correspondence.
- Maintains files and other pertinent records in multiple public record repositories and databases.
- Combines documents from multiple sources into PDF files for reports. Compiles all reports into agenda packets and distributes them to board members, staff, and the public.
- Uploads agendas, staff reports, minutes, and other public records onto the County's website; ensures compliance with the Americans with Disabilities Act.
- Writes minutes for various public hearing boards and committees.
- Must be able to read and use maps, both online and on paper. Performs basic inquiries using the Property Appraiser's Office online maps, ArcGIS, and other mapping tools.
- Researches and develops material for supervisor's use for presentation to the public, boards and committees, and other governmental agencies.
- Drafts and proofreads legal documents using established templates such as legal ads, agreements, and ordinances.
- May complete special assignments and special projects with little supervision, such as procedural guides within the division.
- May be assigned to other county locations based on operational needs.
- Attends work on a regular and consistent basis.
- Must adhere to Federal, State, County, and Local ordinances.
- Responds to emergency situations.
- Performs other duties as assigned.
Graduation from high school or possession of a GED and four (4) years of progressively responsible secretarial/administrative assistant or equivalent experience. Two (2) years of post-high school education can be substituted for two (2) years of the required experience.
The preferred candidate (having met the minimum requirements) will have one (1) year of experience interacting with an advisory board or commission including recording and transcribing minutes or two (2) years of experience in a government or legal office.
**NOTE: This position may be required to perform a skills assessment test.
Knowledge, Skills & Abilities
- Knowledge of modern office practices and procedures.
- Knowledge of division or department programs.
- Knowledge of the overall function, responsibilities, and services rendered by the division/activity.
- Knowledge of the principles of management and their application to the administration of governmental affairs.
- Knowledge of research techniques.
- May require knowledge of basic accounting principles and procedures.
- Knowledge of business English and basic math.
- Ability to exercise judgment and discretion in applying and interpreting policies and procedures.
- Ability to operate and maintain specialized computer programs, databases, and audio-visual equipment.
- Ability to create, format, and retrieve data using Microsoft Word, Excel, Adobe, and BlueBeam.
- Ability to carry out complex oral and written instructions.
- Ability to establish and maintain effective working relationships with other employees and the general public, and provide excellence in customer service.
- Ability to initiate and install administrative programs and procedures and to evaluate their effectiveness.
- Ability to communicate effectively both orally and in writing.
- Ability to proofread and edit others' work for spelling, grammar, and formatting.
- Ability to read and understand maps.
- Ability to work under stressful conditions and deadlines.
Physical Demands: Sedentary work. Ability to talk, hear, and see. Visual acuity (peripheral vision, depth perception) necessary to read, write, and use the computer. Ability to look at a computer screen for long periods. Finger dexterity. Ability to bend, stoop, and reach. Ability to lift, push, pull, and/or carry a minimum of 10 lbs.
Environmental Demands: Inside work.
Mental Demands: Ability to read and comprehend instructions. Ability to communicate effectively. Ability to construct compound, complex sentences and paragraphs. Ability to perform basic mathematical computations (addition, subtraction, multiplication, division.) Ability to analyze data and develop a conclusion. Ability to express ideas and relay information.
We offer a competitive and comprehensive benefits package that includes:
HEALTH INSURANCE
- Medical
- Dental
- Vision
- Flexible Spending Account
- Florida Retirement System (FRS)
- Deferred Retirement Option Program (DROP)
- Deferred Compensation (475 Plan)
- Life Insurance
- Short Term Disability Insurance
- Long Term Disability Insurance
- Cancer Insurance
- Critical Illness Insurance
PAID TIME OFF
- Personal Leave
- Holidays
- Bereavement
- Military
HOLIDAYS
The County of Volusia observes the following holidays annually:
- New Year's Day
- Martin Luther King Day
- Good Friday
- Memorial Day
- Independence Day
- Labor Day
- Veterans Day
- Thanksgiving (and day after)
- Christmas
ADDITIONAL BENEFITS
- Tuition Reimbursement
- Onsite Wellness/Fitness Center
- Computer Purchase Program
- Direct Deposit Payroll
Temporary and intermittent employees are not paid for holidays and are not eligible for benefits.
01
NOTE: Your response to the following supplemental questions must match the information in the work experience section on your application. If your responses do not match, your application will be deemed incomplete and will disqualify you from further consideration.
- I have read and understand the above statement.
02
Do you possess a current Florida driver's license?
- Yes
- No
03
If you answered "No" to the previous question, will you be able to obtain a Florida driver's license at the time of hire if selected for the position?
- Yes
- No
- Not Applicable
04
Have you graduated from high school or have a GED?
- Yes
- No
05
Do you have at least four (4) years of progressively responsible secretarial/administrative assistant or equivalent experience?
- Yes
- No
06
If you answered yes to the previous question, please answer all to indicate the following:
(1) the number of years,
(2) position title
(3) brief description of your experience and
(4) the name of the agency/organization(s).
If you answered "No", please indicate N/A.
07
Do you have two (2) years of post-high school education which can be substituted for two (2) years of the required work experience?
- Associate's Degree
- Bachelor's Degree
- Master's Degree or higher
- Not applicable
08
If you answer yes to the previous question, please indicate the specific degree received.
09
Do you have at least (1) year of experience interacting with an advisory board or commission or two (2) years of experience in a government or legal office?
- Yes
- No
10
If you answered yes to the previous question, please answer all to indicate the following:
(1) the number of years,
(2) position title
(3) brief description of your experience and
(4) the name of the agency/organization(s).
If you answered "No", please indicate N/A.
11
Do you have any experience with taking and transcribing minutes?
- Yes
- No
12
If you answered yes to the previous question, please answer all to indicate the following:
(1) the number of years,
(2) position title
(3) brief description of your experience and
(4) the name of the agency/organization(s).
If you answered "No", please indicate N/A.
13
Are you proficient in creating & modifying Microsoft Word documents?
- Yes
- No
14
If you answered yes to the above question, how many years of experience do you possess?
- 1 year or less
- 2 years
- 3 years
- 4 years or more
- No experience
15
Are you proficient in creating & modifying Microsoft Excel spreadsheets?
- Yes
- No
16
If you answered yes to the above question, how many years of experience do you possess?
- 1 year or less
- 2 years
- 3 years
- 4 years or more
- No expereience
17
Do you have any experience working with Adobe or other similar software?
- Yes
- No
18
If you answered yes to the previous question, please answer all to indicate the following:
(1) the number of years,
(2) position title
(3) name of the software and
(4) the name of the agency/organization(s).
If you answered "No", please indicate N/A.
19
Have you ever worked as a temporary/lease employee for the County of Volusia?
- Yes
- No
20
If yes, please indicate when, position title and department/division. If no, please indicate N/A.
21
Where did you hear about this position?
- County of Volusia website
- Daytona Beach News Journal
- www.orlandojobs.com
- Social Media sites (i.e. Facebook, Twitter, Linked In)
- Other
22
If you answered "Other" to the previous question, please indicate which specific source.
23
If you answered yes to the previous question, please answer all to indicate the following:
(1) the number of years,
(2) position title
(3) brief description of your experience and
(4) the name of the agency/organization(s).
If you answered "No", please indicate N/A.
Required Question