Executive Assistant

Overview

This position typically supports a single system senior management team (SMT) member, Senior Vice President (SVP), medical group Operations VP with regional accountability, Chief Operating Officer (COO) or Chief Executive Officer (CEO) for a business entity by providing administrative services and assistance, of moderate complexity, requiring significant latitude of independent judgment and discretion on a routine basis. Additionally, this position handles a variety of situations involving the administrative function of the office, which often cannot be brought to the attention of the executive. This position may also support other SMT members as needed.

• Compensation: $31.32 to $48.94 hourly wage based on experience and education
• Additional Pay: Annual Increases, Paid Time Off
• Benefits: medical, vision, dental, 401k with employer match
• Education Benefits: FHP Tuition Assistance, Student Loan Forgiveness
• Other Benefits: Onsite Gym, Wellness Programs, Discount programs, The Learning Center (childcare services)
• Shift Available: Full time, Exempt Monday - Friday with flexibility to work occasional nights/weekend

About Fairbanks Memorial Hospital

Fairbanks Memorial Hospital is a non-profit facility owned by the Greater Fairbanks Community Hospital Foundation. A Joint Commission-accredited facility with 152 licensed beds, Fairbanks Memorial Hospital is the primary referral center for residents of Alaska's interior with a strong patient-to-nurse ratio and Shared Leadership Infrastructure. In addition to our exceptional clinical environment, our location offers incomparable lifestyle rewards away from work. In Fairbanks, small-town living, spectacular natural beauty and endless recreation combine to create a one-of-a-kind place to live, work and play.

Living in Fairbanks:

As the second largest city in Alaska, Fairbanks offers a unique blend of large-town amenities, breathtaking landscapes, and plenty of wide-open space, making this community one of the most special in the country. With a rich history and plentiful diversity, Fairbanks is proud to be called the Golden Heart City, and only once you visit will you understand the name to be true.

• No state income tax and no sales tax.
• Second largest city in Alaska at 100,000 residents.
• College Town - the University of Alaska Fairbanks, UAF Community & Technical College
• Military Community - Ft. Wainwright Army Post & Eielson Air Force Base.
• 15 Elementary Schools | 4 Middle Schools | 4 High Schools | 10 District "Schools of Choice"| robust youth sports programs

Summer activities: Midnight sun, hiking, fishing, camping, gold panning, kayaking, berry picking, rafting, rock climbing, recreational flying, community-wide festivals, live music, and events.

Winter activities: Northern lights, skiing, snowshoeing, snowmobiling, hockey, curling, ice fishing, dog mushing, ice climbing, hunting, ice art, word class hot springs, community-wide art shows, and festivals etc.

Responsibilities

1. Frequently handles a wide variety of situations and conflicts involving the clerical and administrative function of the office, which cannot be brought to the attention of the executive.

1. Interprets requests, takes appropriate action, evaluates level of information, and decides when the executive should be notified. In executive's absence, directs and ensures that requests for action or information are relayed to the appropriate staff member.

1. Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications. Independently composes and signs correspondence for executive as needed.

1. On own initiative, composes correspondence or responds to individuals, which requires knowledge of executive's views, philosophy, and some understanding of technical matters. May serve as the executive's representative at meetings and express the executive's viewpoints at such meetings.

1. Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel plans. On own initiative, arranges for staff members to represent organization at meetings and conferences.

1. Prepares reports including conclusions and recommendations for solution of operational and administrative problems.

1. May hire, train, conduct performance reviews, and direct the workflow for the department staff. This includes completing projects by assigning work to clerical staff and following-up on results.

Performs all functions according to established policies, procedures, regulatory and accreditation requirements, as well as applicable professional standards. Provides all customers of Foundation Health with an excellent service experience by consistently demonstrating our core and leader behaviors each and every day.

Qualifications

• Requires knowledge as typically obtained through a Bachelor's degree in business, healthcare administration, or related field.
• A strong working knowledge of administrative/specialized business support services as normally demonstrated through four (4) or more years advanced administrative support experience at a progressively responsible level required, including management of projects.
• Proven ability to work independently and manage multiple projects and activities simultaneously. Must possess independent decision making abilities, as well as, considerable judgment and initiative to determine the approach or action to take in non-routine situations. Must have the ability to analyze non-routine administrative details of moderate complexity, and provide for an acceptable resolution. Must have the ability to acquire and utilize a thorough knowledge of organization policies, practices, and operations and oral communication skills to perform routine administrative details, such as arranging meetings, responding to non-routine inquiries from telephone callers or visitors, and gathering background information for sensitive or confidential reports. Must have excellent oral, written, and interpersonal communication skills, as well as a high level of sophistication to effectively communicate and interact with senior executives, internal and external to the organization. Must possess the ability to convey a professional image, as well as, effectively represent the executive as appropriate in his/her relationship with external customers. Must have an advanced working knowledge of personal software packages to perform the administrative functions described above.

PREFERRED QUALIFICATIONS

• Previous clerical supervision experience preferred.
• Additional related education and/or experience preferred.

Foundation Health Partners is an EEO/AAP employer; qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.