Industrial Electric Mfg
Sr. HRIS Systems & Reporting Analyst
Industrial Electric Mfg, Jacksonville, FL
IEM is the largest independent full-line manufacturer of electrical distribution and control systems in North America. The Company has developed one of the most sophisticated electrical product manufacturing systems in the world and has cultivated partnerships with leading component suppliers resulting in optimal solutions to customer problems. IEM has offices in California, Florida, Canada and Belgium.
PURPOSE OF POSITION:
The Sr. HRIS Analyst & Reporting Specialist is responsible for maintaining and optimizing the HR Information System (HRIS), managing HR reporting processes, and supporting the development and ongoing maintenance of a new HR Portal. A key function of this role is ensuring data accuracy, developing and generating reports, managing HR system enhancements, and maintaining the HR Portal. Proficiency in ADP, UKG, and Excel is essential for success in this position.
SUPERVISORY RESPONSIBILITIES:
ESSENTIAL FUNCTIONS:
HRIS Management:
Reporting & Data Analysis:
System Enhancements:
User Support & Training:
Compliance & Security:
HR Portal Develop & Maintenance:
COMPETENCIES:
EDUCATION AND EXPERIENCE:
PHYSICAL/MENTAL/ENVIRONMENTAL:
Physical Demands:
Activities: Sitting - 90% Walking/Standing - 10%
Lifting: Must be able to lift up to 10lbs.
Vision: Long periods of close work on computer screen.
Mental Demands: Interpret, analyze, research and handle multiple tasks simultaneously.
Environment: Climate controlled office space
PURPOSE OF POSITION:
The Sr. HRIS Analyst & Reporting Specialist is responsible for maintaining and optimizing the HR Information System (HRIS), managing HR reporting processes, and supporting the development and ongoing maintenance of a new HR Portal. A key function of this role is ensuring data accuracy, developing and generating reports, managing HR system enhancements, and maintaining the HR Portal. Proficiency in ADP, UKG, and Excel is essential for success in this position.
SUPERVISORY RESPONSIBILITIES:
- This position has no direct supervisory responsibilities but requires timely, accurate, and effective accomplishment of tasks through collaboration with other roles within the HR and IT departments.
ESSENTIAL FUNCTIONS:
HRIS Management:
- Oversee the day-to-day management and administration of the HRIS, including system configuration and troubleshooting.
- Ensure data integrity and accuracy through regular audits and system checks.
- Collaborate with IT and HR teams to implement system upgrades and enhancements.
- Utilize ADP and UKG systems to manage HRIS functions and resolve issues.
Reporting & Data Analysis:
- Develop, generate, and distribute standard and ad-hoc HR reports to support decision-making and compliance.
- Perform in-depth analysis of HR data to identify trends, patterns, and insights that can inform HR strategies and decisions.
- Create dashboards and visualizations that clearly communicate key HR metrics to stakeholders.
System Enhancements:
- Act as a liaison between HR, IT, and vendors to manage system improvements and resolve issues.
- Gather and document business requirements for system modifications and new features.
- Test system changes and ensures they meet business needs and compliance requirements.
User Support & Training:
- Provide training and support to HR team members on HRIS functionalities and reporting tools.
- Address and resolve user issues related to the HRIS and reporting systems.
Compliance & Security:
- Ensure HRIS and reporting practices comply with company policies and regulatory requirements.
- Maintain data security and confidentiality standards.
HR Portal Develop & Maintenance:
- Work with stakeholders to define requirements and support implementation of the HR Portal.
- Oversee and update the HR Portal to ensure it is current, accurate and user-friendly.
- Manage content updates, including policy changes, announcements, and resources.
- Ensure the HR Portal aligns with organizational branding and communication strategies.
- Identify opportunities to streamline HR data collection and reporting processes.
- Perform other duties as assigned by Manager.
COMPETENCIES:
- Excellent verbal and written communication skills
- Ability to work independently
- Excellent interpersonal and customer service skills.
- Excellent organizational and time management skills and attention to detail.
- Able to handle confidential information with discretion
- Strong analytical and problem-solving skills.
- Proficient with Microsoft Office Suite or related software.
EDUCATION AND EXPERIENCE:
- Bachelors' degree in Human Resources, Information Systems, Business Administration, or a related field.
- Minimum of 5 years of experience in HRIS management, data analysis, or a similar role.
- Proficiency in HRIS software (ADP, UKG) and reporting tools (Excel).
- Strong analytical skills with the ability to interpret and present data effectively.
- Excellent problem-solving abilities and attention to detail.
- Strong communication and interpersonal skills.
PHYSICAL/MENTAL/ENVIRONMENTAL:
Physical Demands:
Activities: Sitting - 90% Walking/Standing - 10%
Lifting: Must be able to lift up to 10lbs.
Vision: Long periods of close work on computer screen.
Mental Demands: Interpret, analyze, research and handle multiple tasks simultaneously.
Environment: Climate controlled office space