New York Institute of Technology is hiring: Administrative Assistant in Jonesbor

Administrative Assistant

Job Location(s) US-AR-Jonesboro Job ID 2024-3809 # of Openings 1 Position Type Staff Type Regular Full-Time Category Academic Technologies-COM

Overview

New York Institute of Technology's six schools and colleges offer undergraduate, graduate, and professional degree programs in in-demand disciplines including computer science, data science, and cybersecurity; biology, health professions, and medicine; architecture and design; engineering; IT and digital technologies; management; and energy and sustainability. A nonprofit, independent, private, and nonsectarian institute of higher education founded in 1955, it welcomes nearly 8,000 students worldwide.

The university has campuses in New York City and Long Island, New York; Jonesboro, Arkansas; and Vancouver, British Columbia, as well as programs around the world. More than 112,000 alumni are part of an engaged network of physicians, architects, scientists, engineers, business leaders, digital artists, and healthcare professionals. Together, the university's community of doers, makers, healers, and innovators empowers graduates to change the world, solve 21st-century challenges, and reinvent the future.

For more information, visit nyit.edu.

New York Institute of Technology College of Osteopathic Medicine seeks an Administrative Assistant for the Office of Academic Technologies, based on the Jonesboro, Arkansas campus.

Responsibilities

Answer telephone and route appropriately; greet department students, visitors and guests; liaison between students and department staff to answer questions and solve problems, as instructed; organize ATG office and storage space.
• Schedule and coordinate department calendar, meetings and special events, as needed.
• Requisition Purchase Orders in Oracle data system and receive, submit and follow up on invoices for payment; make purchases using a P-Card and reconcile monthly; assist Director and other office peers with reconciling their P-Card, as needed.
• Assist department Director and office peers with routine administrative duties.
• Assist with department budget preparation and maintain a shadow budget; monitor budget funds and provide budget updates to Director, as requested.
• Make travel arrangements for Director, staff and department visitors, as needed, providing an itinerary of travel details for each trip.
• Keep inventory and order supplies and promotional items.
• Create meeting agendas, take meeting notes, type minutes and distribute as instructed.
• Monitor Samanage system for IT work orders and route as necessary. \
• Perform other duties as assigned.

Qualifications

• With a high school diploma as the highest level degree, 2-3 years of Administrative support experience required.
• With an associates' degree or higher as the highest level degree, 1-2 years of Administrative support experience required.
• Must have excellent interpersonal skills, good computer skills and solid administrative/organizational skills.
• Ability to multi-task in a fast-paced office environment.
• Ability to work independently and collaboratively and have good judgement.
• Computer literate - proficiency in Microsoft Office, ability to organize virtual meetings, ZOOM/Teams etc., and quickly learn new systems/software packages.

New York Institute of Technology offers numerous opportunities to enhance personal and professional growth and provides employees with a competitive compensation and benefits program inclusive of generous paid time off, holidays, and retirement plans with employer contributions.

New York Institute of Technology is an Equal Opportunity Employer - All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.