Administrative Assistant Job at Genus plc in Windsor

Role Overview:

Genus plc has an exciting opportunity. We are looking for a Administrative Assistant to provide high quality administrative support to senior leaders within the business while being the first point of contact for all visitors entering the building. This position is primarily located in our Windsor office but requires travel to other local locations based on business needs. The Administrative Assistant has primary accountability for supporting the Executive Assistant with timely, confidential execution of tasks including calendar management, including travel arrangements, coordination of meetings and events, invoicing and expense management.

The successful candidate has the ability to work in a culturally diverse, fast-paced environment, and is able to multi-task, anticipate needs and while managing competing priorities and maintaining attention to detail. The candidate will also possess strong communication skills, both verbally and in written form, as well as organizational skills.

Essential Duties and Responsibilities:

• Maintain senior leaders calendars with confidentiality.
• Coordinate meetings and events (both on and off-site) including sourcing venues, negotiate with vendors, prepare presentations, cater, and communicate with attendees
• Be responsible for helping with meeting preparations including forming agendas and producing meeting minutes.
• Accurately complete travel and expense submissions for frequent travel leaders
• Have responsibility for timely processing of invoices and expenses
• Respond in a timely manner to voicemail, email, and requests for information
• Ensure visitors reach their destination within the complex while following security protocols
• Support facilities by creating and providing badges to employees
• Represent the organization in a positive way by creating and maintaining excellent internal and external relationships
• Perform other duties as requested to accomplish the objectives of the position
• Promote a strong safe culture and follow all safety policies, procedures and regulations.
• Identify and communicate workplace hazards and correct or seek assistance in correcting unsafe actions or conditions.
• Uphold the Genus core values, mission and vision.
• Position may require work responsibilities outside of normal business hours.

Requirements:

• High School diploma or equivalent
• A minimum of 3 years of experience in a relevant field, including reception or administrative support
• A minimum of 3 years of experience using Microsoft Office, including Outlook, Word, Excel, and PowerPoint
• A minimum of 3 years of customer service experience
• Authorized to work in the U.S. without sponsorship

Business Overview:

Genus is an agricultural biotechnology pioneer. We are a global FTSE 250 company, headquartered in the UK, and listed on the London Stock Exchange. Genus PLC has a presence in over 70 countries and a global workforce of over 3,000 employees and growing. We are a worldwide leader in porcine and bovine animal genetics, partnering with farmers to transform how we nourish the world a mission that is important to a sustainable future.

Our vision is clear: Pioneering animal genetic improvement to help nourish the world.

Benefits Overview:

At Genus we offer a competitive salary. Benefits include health, dental, vision, FSA/HSA, long and short-term disability, 401K, tuition reimbursement, paid holidays and ETO (employee time off). This position will have opportunity for growth.

Equal Employment Opportunities:

Genus is an equal opportunity employer. In accordance with anti-discrimination law, it is the purpose of this policy to effectuate these principles and mandates. Genus prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. Genus conforms to the spirit as well as to the letter of all applicable laws and regulations.

Recruitment Fraud Warning:

Genus plc will never ask you to provide fees or payment for computer, software, or other equipment or supplies during the recruitment and/or onboarding process. If you have any questions about your individual application, please contact the Genus Talent Acquisition team at recruiting@genusplc.com.