Administrative Assistant Job at University of Georgia in Athens

Posting Details

Posting Details Posting Number S12916P Working Title Administrative Assistant Department FACS-Inst Hum Dev & Disability About the University of Georgia Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens. About the College/Unit/Department College/Unit/Department website Posting Type External Retirement Plan TRS Employment Type Employee Benefits Eligibility Non-Benefits Eligible Full/Part time Part Time Work Schedule Additional Schedule Information Typically Monday - Friday, 1-5 pm Advertised Salary Commensurate with Experience Posting Date 11/15/2024 Open until filled Yes Closing Date Proposed Starting Date 12/08/2024 Special Instructions to Applicants Location of Vacancy Athens Area EEO Policy Statement The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu). USG Core Values Statement The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653. Position Information Classification Title Office/Clerical Assistant FLSA Non-Exempt FTE .50 Minimum Qualifications Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications. Preferred Qualifications Position Summary The Institute on Human Development and Disability/UCEDD seeks an Administrative Assistant to work with various projects within our Institute. Projects vary over time, but include the following tasks:

• • Administrative and general office support.
  • Data collection, creating and updating data spreadsheets.
  • Data management and programmatic support for the Disability Studies Certificate Program.
  • Instructional support in Disability Studies university courses.
  • Development and dissemination of community education materials, including print, social media, and video materials.
  • Organizing and archiving materials for the Georgia Disability History Archive.

Knowledge, Skills, Abilities and/or Competencies

• Ability to accurately computer-enter numerical data.
• Proficient in use of Windows Office Suite; internet and library research skills.
• Excellent organizational skills and strong attention to details.
• Flexibility and ability to work on multiple tasks.
• Comfort and facility with learning and using web-based platforms, databases, and systems.
• Strong writing skills.

Physical Demands

• Lifting boxes, standing and sitting.
• Work is performed in a typical office environment.

Is driving a responsibility of this position? No Is this a Position of Trust? No Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) No Credit and P-Card policy Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website. Background Investigation Policy Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website. Duties/Responsibilities Duties/Responsibilities Administrative and general office support, data collection, creating and updating data spreadsheets, creating and using email distribution lists, filing, keeping records, writing reports, organizing materials. Percentage of time 50 Duties/Responsibilities Data management and programmatic support for the Disability Studies Certificate Program, instructional support in Disability Studies university courses. Percentage of time 15 Duties/Responsibilities Develop and disseminate community education materials, including print, social media, and video materials. Percentage of time 25 Duties/Responsibilities Assist with organizing and preparing materials for the Disability History Archive. Keep accurate records of archived materials. Percentage of time 10