Administrative Assistant Job at Rael & Letson in Seattle

Job Description

About Us:

Rael & Letson is an independent employee benefits consulting and actuarial services firm. We serve as a trusted advisor to multiemployer and other retirement and health plans, helping bring high quality benefits to working people. We partner with our clients to design, implement, evaluate and communicate innovative and cost-effective benefit programs customized to their unique needs.
Responsibilities:

This is a great opportunity for someone who is highly organized and enjoys technology and variety. The Administrative Assistant provides support to two areas: IT and leadership (50% each, which may vary depending on needs and projects at a given time). This position is located in our downtown Seattle office and will have the opportunity for some remote work.

1. Working closely with our IT & Systems Coordinator and external IT vendor to update cloud database of IT inventory changes and log devices statuses, order and track new hardware and track machine setup, as well as involvement in technology projects and other duties as assigned.
2. Providing basic administrative assistance for executives in our Seattle office including scheduling, meeting support including minutes, assistance with billing and digital file management, support for completion of expense reports, timesheets, and other duties as assigned.

Typical duties will include:

• Order and track set up and configuration of office workstations as directed by IT vendor and IT & Systems Coordinator
• Document and maintain inventory of the IT assets and users
• Follow IT policies and procedures and ensure compliance with security standards
• Maintain and update records
• Proactively assist with administrative tasks as assigned, finding opportunities to increase efficiency and productivity

Necessary Skills and Attributes:

Requires an understanding of basic IT in an office environment: laptops, placing technical orders, setup, software, setup of new hire profiles. Must have very strong administrative skills: typing, electronic document management, email and calendar, and highly proficient with MS Office Suite (Word, Excel, Outlook, Teams). Understanding of and interest in cloud-based systems, user profiles, etc. Quick and accurate typing. Experience with project management software and basic understanding of cloud-based relational databases is strongly preferred.

• Highly organized and able to juggle multiple priorities
• Excellent communication and organizational skills
• Ability to identify and solve problems efficiently and quickly
• Ability to work in a fast-paced environment
• Ability to multi-task and maintain productivity
• Ability to work independently and in a team
• Positive, flexible team player
• Demonstrates a positive view of role of relationship with customers, vendors and coworkers

Preferred Education and Experience:

• 2 years in a professional office environment including some responsibility for technology setup and coordination.
• Experience working with executives in an administrative support role.

Company Culture:

We are a friendly, professional team and are open to flexible work arrangements (including working from home and some schedule flexibility), as long as business needs are covered.

At Rael & Letson, we are committed to a culture of diversity and inclusiveness, as demonstrated through our recruitment, retention, and employee development programs. We maintain an environment that respects and builds on the assets and talents of each person, valuing their unique backgrounds including - but not limited to - gender and gender identity, race, ethnicity, sexual orientation, disability status, veteran status, age, and religion. Fostering a diverse and inclusive environment is critical to our success, allows us to attract and retain the best talent and enables us to support one another's professional success.
Total Comp and Benefits:

In addition to competitive base pay, this position is eligible for our annual bonus program.

We are proud to offer excellent benefits including a 401k with a 5% company contribution, available medical, dental, vision, life and disability coverage, ESOP, generous time off, and more.