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Tad PGS

Tad PGS is hiring: Administrative Assistant in San Diego

Tad PGS, San Diego, CA, United States

We have an outstanding Contract to Hire position for an Administrative Assistant to join a leading Company located in the San Diego, CA surrounding area.

Pay Rate: $24.78 - $27.61

**U.S. Citizenship is required.**

Job Responsibilities:

  • CCCB weekly meeting update reports.
  • Receive all overtime reports from Trades and Operations teams to generate Weekend Overtime Reports.
  • Attend Weekly Resource Meetings on Fridays to review overtime reports.
  • Distribute all RCC, ATP, MOD's internal -Trades.
  • Process all Class F estimates as received.
  • Create and maintain Lead Sheet for each project, create specification folders, download specs & drawing for each project.
  • Generate CFRs received by Subcontractors.
  • Correct CFRs that are reflecting errors in SRDAP/NMD and recycle & resubmit promptly. Monitor all emails daily and any recycled error CFRs that were resubmitted via NMD.
  • Distribute all PCFs to Subcontractors.
  • Manually input all answers in SRDAP received by SWRMC personnel or Prime contractors and distribute. (*Note certain availabilities have different processes for i.e. DDG1000, CVNs, and PSAs).
  • Download reference & drawing from SRDAP.
  • Generate ServiceNow ticket w/IT & SWRMC when CFR/IDRs errors cannot be corrected that day.
  • Check SRDAP for answers & distribute them internally and to all trades.
  • Create specification binders for Area Managers for all projects as requested.
  • Monitor and maintain the Area Manager's assignments (work items) updated in SRDAP.
  • Await new direction and process for IFS regarding RCCs and Specs.
  • Coordinate and set up all 25%, 50%, 75% & 100% conference meetings and briefs.
  • Troubleshoot all errors within SRDAP, IFS and Doc Locator.
Basic Hiring Criteria:
  • High School Diploma or equivalent.
  • MS Office experience.
  • Proven administrative experience.
  • Aptitude for learning new software and in-house systems.
Benefits offered vary by contract. Depending on your temporary assignment, benefits may include direct deposit, free career counseling services, 401(k), select paid holidays, short-term disability insurance, skills training, employee referral bonus, and affordable medical coverage plan, and DailyPay (in some locations). For a full description of benefits available to you, be sure to talk with your recruiter.

Job Requirements

Minimum Security Clearance:

No Clearance

VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit http://www.tadpgs.com/candidate-privacy/ or https://pdsdefense.com/candidate-privacy/

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
  • The California Fair Chance Act
  • Los Angeles City Fair Chance Ordinance
  • Los Angeles County Fair Chance Ordinance for Employers
  • San Francisco Fair Chance Ordinance