TAD PGS, Inc is hiring: Administrative Assistant in Cincinnati

• Create a welcoming environment, and maintain company standards
• Maintain professional, reliable, working relationships with internal teams
• Greet and sign in visitors, issue visitor badges
• Escort vendors as needed
• Schedule appointments/conferences for departmental staff
• Answer telephones, route calls, take messages, and answer routine department inquiries effectively
• Order and distribute general office supplies and stamps, and maintain inventory
• Handle and distribute mail, send and create UPS packages
• Enter and maintain data in electronic files, databases, and/or spreadsheets
• Update shared internal calendar, update phone/email list, take ownership of internal office communications, and maintain internal organization charts
• Handle BOA monthly reconciliation, handle POs, and approve UPS invoices and internal building rent invoices
• Initiate and assist with scheduling, research, and planning program events and/or activities
• Coordinate all staff meetings, prepare slide presentations, and order food/drinks as needed
• Handle new hire ordering of equipment and desk set up, prepare new hire packets
• Work with the IT department for new hire setup and troubleshooting issues
• Order logo items for new hires, and team members as needed
• Able to work with MS Office Suite (Word, Excel, PowerPoint, MS TEAMS, Outlook)
• Handle internal building issues and work with the building company to resolve and maintain fire extinguisher checks, and update fire safety and evacuation plans
• Maintain internal office equipment, copier, and HVAC unit
• Ability to work onsite daily
  - regular business hours
• Other duties as deemed necessary

• High school diploma or equivalent and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary

• Proficiency in Microsoft Office Suite is required (Outlook, Word, Excel, PowerPoint, MS TEAMS)
• Proficiency in database management
• This position requires high attention to detail
• Ability to communicate with a diverse group of individuals in a professional and courteous manner
• Excellent written and oral communication skills are necessary

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance