Administrative Assistant Job at TAD PGS, Inc. in Cincinnati

We have an outstanding Contract to Hire position for anAdministrative Assistantto join a leading Company located in theCincinnati, OHsurrounding area. Responsibilities : + Create a welcoming environment, and maintain company standards + Maintain professional, reliable, working relationships with internal teams + Greet and sign in visitors, issue visitor badges + Escort vendors as needed + Schedule appointments/conferences for departmental staff + Answer telephones, route calls, take messages, and answer routine department inquiries effectively + Order and distribute general office supplies and stamps, and maintain inventory + Handle and distribute mail, send and create UPS packages + Enter and maintain data in electronic files, databases, and/or spreadsheets + Update shared internal calendar, update phone/email list, take ownership of internal office communications, and maintain internal organization charts + Handle BOA monthly reconciliation, handle POs, and approve UPS invoices and internal building rent invoices + Initiate and assist with scheduling, research, and planning program events and/or activities + Coordinate all staff meetings, prepare slide presentations, and order food/drinks as needed + Handle new hire ordering of equipment and desk set up, prepare new hire packets + Work with the IT department for new hire setup and troubleshooting issues + Order logo items for new hires, and team members as needed + Able to work with MS Office Suite (Word, Excel, PowerPoint, MS TEAMS, Outlook) + Handle internal building issues and work with the building company to resolve and maintain fire extinguisher checks, and update fire safety and evacuation plans + Maintain internal office equipment, copier, and HVAC unit + Ability to work onsite daily - regular business hours + Other duties as deemed necessary Basic Hiring Criteria : + High school diploma or equivalent and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary Desired Qualifications : + Proficiency in Microsoft Office Suite is required (Outlook, Word, Excel, PowerPoint, MS TEAMS) + Proficiency in database management + This position requires high attention to detail + Ability to communicate with a diverse group of individuals in a professional and courteous manner + Excellent written and oral communication skills are necessary VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please visithttp://www.tadpgs.com/candidate-privacy/orhttps://pdsdefense.com/candidate-privacy/ The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: + The California Fair Chance Act + Los Angeles City Fair Chance Ordinance + Los Angeles County Fair Chance Ordinance for Employers + San Francisco Fair Chance Ordinance