Administrative Assistant Job at James Moore & Co. P.L. in Daytona Beach

James Moore & Co., P.L. is a Top 200 public accounting and business consulting firm located in Florida with offices in Daytona Beach, DeLand, Gainesville, Ocala, and Tallahassee. Our practice includes tax, assurance, accounting & controllership, wealth management, HR solutions, technology solutions, data analytics and business intelligence, and business advisory services. Our diverse industry specializations include start-up technology, healthcare, government, nonprofit, manufacturing, higher education, construction, and real estate. For more information about our firm, please visit us at: www.jmco.com.

We're searching for an Administrative Assistant to join our team in our Daytona Beach office. This position will support the office's essential functions. The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced corporate environment. Strong organizational, communication, and computer skills are a must!

Why you'll love it at James Moore:

• Moore Valued: Open door policies allow you to have a voice to Suggest new and better ways of doing what we do and actively participate in the innovation to evolve the Firm over time.
• Moore Flexible: We value our vacation time just as much as our work! Here at JMCo, you'll be met with flexible PTO and work options in an environment where we hold ourselves accountable to get the work done on our own time.
• Moore Impactful: At James Moore, we provide solutions to the small businesses that impact our local economies and to non-profits that make a difference where we work and play.

Who you are:

• You enjoy creating your own path, a path to success not predetermined for you but made with you.
• You're flexible, adaptable, and empowered to add your own spin to our uncommon culture inspired by our diverse team members.
• You relish dynamic work and balancing multiple projects.
• You have a strong sense of ownership and a willingness to work collaboratively to create and implement successful solutions.
• You strive to be an expert in your area of practice and diligently pursue relevant credentials and certifications.

What you will do in this role:

• Serve as the face of the firm to all incoming clients.
• Open and close the office, Monday through Friday from 8 a.m. to 5 p.m.
• Coordinate incoming and outgoing correspondence including email, phone calls, and mail.
• Prepare and send packages for clients and employees.
• Create a positive and professional experience for clients, vendors, and guests at the office.
• Organize schedules for physical facilities maintenance and repairs.
• Assist employees with appointments, meetings, and travel arrangements.
• Respond to inquiries and requests from employees and clients in person and virtually in a timely manner.
• Perform data entry and maintain records with accurate and up-to-date information.
• Generate and distribute memos, letters, forms, spreadsheets, and faxes.
• Reconcile and process invoices; resolve discrepancies with vendors and accounts payable.
• Process tasks through various virtual platforms as assigned.
• Handle sensitive information and communication to maintain confidentiality and security.
• Order supplies, food deliveries, and equipment for the office and employees.
• Maintain office supplies by checking stock, anticipating needs, placing orders, receiving and verifying deliveries and stocking inventory.
• Maintain and upkeep of meeting/conference rooms, breakrooms, kitchen, etc., ensuring a clean, organized, and welcoming environment for clients and employees.
• Assist with special projects and other tasks as assigned by management.
• Collaborate with other administrative staff and support other colleagues as needed.

What you'll bring to the table:

• High school diploma or equivalent experience. Associate's or Bachelor's Degree in business administration preferred.
• 2+ years of administrative experience.
• Proficient with Microsoft Office Suite or related software. Microsoft Teams experience preferred.
• Prior experience in public accounting or another professional services organization is preferred.
• Must have a valid Driver's License with an acceptable driving record and ability to operate a motor vehicle.

Benefits of joining JMCo:

• We offer a 4-5% annual contribution to ALL employees through our 401K program, regardless of what they can contribute to their own savings.
• We pay for 100% of our employees' basic healthcare, dental, and vision coverage.
• Up to $300 per calendar year for our employee Wellness Program.

When you join James Moore and Co., P.L. you are joining a firm that sees you as MOORE. We believe in a firm that values who you are and the unique ideas you bring to the table. We know you have goals, both personal and professional, and we want to work together to make those goals a reality.

"Together we are MOORE."

James Moore & Co., CPAs provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. All offers are contingent on the satisfactory outcome of a background check including a criminal record check, reference check, credit check, employment and education verification.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.