Aston Carter is hiring: Administrative Assistant in Nashville

Job Title: Administrative AssistantJob Description

SUMMARY FUNCTION: Performs administrative support functions for the appropriate director, manager, and/or office staff as directed. Serves as a liaison to facilitate communication within the organization. MAJOR DUTIES AND RESPONSIBILITIES 1. Provides administrative support to the director, manager, and/or office staff in all job aspects. Books travel and prepares travel itineraries as needed Schedules meetings, assists with meeting preparation, records and distribution of meeting minutes, ordering and set up of all catering Submits monthly expenses timely Assists in coordination of key projects or initiatives and other related duties as they arise Handle multiple projects simultaneously with a high level of attention to detail. 2. Function as a liaison between the director, manager, supervisors, department leaders and all other employees as needed. Produce and distribute quality work in a variety of styles including correspondence memos, letters, faxes, and forms with high proficiency in spelling, grammar, and punctuation with attention to detail and quality. Maintains a professional manner in both communications and appearance in all interactions with employees and visitors. 3. Coordinate and organize employee engagement activities including annual departmental events, monthly engagement activities, community service opportunities, etc. 4. Answer Tissue Bank Administrative phone in a prompt and professional manner, triages and screens telephone calls for level of urgency and route appropriately - i.e. utilizing voice mail, paging staff, communicating to other departments, etc.; greets and screens visitors. 5. Maintains up-to-date working knowledge of facility and its services and helps disseminate general information to the public. Acts as a liaison between contracted vendors and property manager as needed. 6. Support the corporate Administration team as needed by covering the front desk and answering Our Client phone line as needed. This includes gathering and distributing mail, assisting with facilities requests, breakroom maintenance, etc. 7. Maintains office and breakroom supply inventory by routinely checking stock to determine inventory levels; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. 8. Prioritizes daily operations and functions and demonstrates the ability to multi-task during daily operations. 9. Help ensure operation of office printers and breakroom machines by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques. 10. Acts as a role model for DCIDS Tissue Bank by supporting, reinforcing, and exhibiting behaviors consistent with the DCIDS core values of selfless, hardworking, passionate, and dependable. 11. Other duties as assigned. Education: High school diploma or equivalent; college degree preferred Experience: Minimum 3 years of experience in the administrative field or a related area Proven administrative experience Licenses/Certifications: None. Computer Skills: Proficiency in Microsoft Office Suite to include all Microsoft Office programs.

Hard Skills

+ Minimum 3 years of experience in the administrative field or a related area

+ Proven administrative experience

+ High school diploma or equivalent; college degree preferred

+ Knowledge of office management systems and procedures

+ Proficiency in Microsoft Office Suite

Soft Skills

+ Excellent time management skills and ability to multi-task and prioritize work

+ Attention to detail and problem-solving skills

+ Excellent written and verbal communication skills

+ Strong organizational and planning skills

Job Type

This is a Contract-to-Hire position with a duration of 6 Month(s).

Work Site

This is a fully on-site position in Nashville, Tennessee.

Work Environment

Professional office environment. 100% on site.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

+ Hiring diverse talent

+ Maintaining an inclusive environment through persistent self-reflection

+ Building a culture of care, engagement, and recognition with clear outcomes

+ Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.