Administrative assistant Job at Randstad in Tampa

We are seeking a detail-oriented and organized Administrative Professional with experience in Accounts Receivable (A/R) and Accounts Payable (A/P) to join our team. This role will involve managing billing and payments, maintaining accurate financial records, and providing general administrative support to ensure smooth day-to-day operations. The ideal candidate will have communication skills, proficiency in accounting software (e.g., QuickBooks), and a proactive approach to problem-solving.

salary: $18 - $20 per hour
shift: First
work hours: 7 AM - 4 PM
education: High School

Responsibilities

• Invoice Processing: Prepare and send accurate invoices to customers.
• Payment Tracking & Collection: Monitor incoming payments, follow up on outstanding balances, and resolve discrepancies.
• Account Reconciliation: Regularly reconcile A/R accounts and maintain up-to-date A/R aging reports.
• Customer Support: Address customer inquiries regarding billing and account balances professionally.
• Document Management: Maintain organized records of financial documents for easy retrieval and compliance.
• Communication: Act as a point of contact for vendors, customers, and internal teams to facilitate efficient communication.
• Scheduling & Coordination: Manage appointments, meetings, and company events as needed.
• Office Supplies & Inventory: Track office supplies and place orders to ensure resources are stocked and available.
• General Support: Assist in preparing reports, summaries, and other documentation for management.

Skills

Accounts Payable (2 years of experience is required)

Accounts Receivable (2 years of experience is required)

QuickBooks (1 year of experience is required)

Excel (2 years of experience is required)

Vendor Management (2 years of experience is required)

Bookkeeping (2 years of experience is required)

Administrative Duties (3 years of experience is required)

Qualifications

Years of experience: 2 years

Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).

This posting is open for thirty (30) days.