MarksNelson
Administrative Assistant Job at MarksNelson in Leawood
MarksNelson, Leawood, KS, United States
- Provide administrative support to ensure efficient operation of the department
- Responsible for onboarding new clients and inputting new clients and projects into operating systems.
- Check the mail system periodically throughout the day for new assessments notices, tax bills, return forms, and other property tax correspondence that will be processed into the property tax system.
- Prepare and email letters of authorization to clients. Process signed letters into property tax software.
- Collect and process assessment notices, tax bills, and other correspondence from clients.
- Request property record cards and appeal deadlines from county and/or state assessment departments.
- Issue checks for filing fees, record cards and other related expenses.
- Use computer word processing, spreadsheets and the property tax software to produce and distribute correspondence memos, letters, reports, forms and other documents.
- Preparing and tracking client engagement letters, proofreading, and editing client letters, performing mail merges, ensuring formatting is by firm standards,
- Create presentations in PowerPoint for various projects and internal purposes.
- Travel arrangements (booking flights, rental cars, hotels; providing a detailed itinerary with directions to each destination; confirming client/prospect meetings and hearings along with location and times; organizing receipts, processing and invoicing expenses to the client).
- Maintain partner calendars (proactively assisting in meeting preparation both internally and externally, assisting in keeping on schedule).
- Order catering and schedule team events.
- Attend quarterly administrative department meetings (discuss upcoming projects, creating procedures, examining procedural issues).
- Assist with accounts receivable issues and prepare/compile supporting documentation.
- Organize and facilitate weekly or monthly meetings within the department.
- Proactive in identifying opportunities to support the department.
- Associate of Arts degree in secretarial science or related field from an accredited college or business school and two years of administrative/secretarial experience; or graduation from high school or GED and four years of clerical/secretarial experience.
- Past experience supporting multiple department heads is preferred.
- Proficient in Microsoft applications including Word, Excel, Outlook and PowerPoint; knowledge of operation of standard office equipment.
- Mastery of spelling and grammar.
- Integrity and the ability to maintain a high level of confidentiality.
- Ability to proactively anticipate needs.
- Eager to learn.
- Strong self-starter who is comfortable working both independently and as a member of a team.
- Ability to prioritize and work effectively with a high volume of workload and meet deadlines.
- Communication skills - clear, concise writing and verbal skills.
- Organization skills; attention to detail and accuracy; flexibility; strong analytical skills.
- Excel at working autonomously and juggling multiple priorities.
- Strong customer service orientation and professional appearance.
- Must be able to interact and communicate with individuals at all levels in the firm and a variety of personalities in a professional manner.