San Juan College is hiring: Data Management Analyst in Farmington

Compensation:
$21.20 per hour

This is a fixed-term position through 06/30/2025 with the possibility of an extension through 06/30/2027.
Compensation Type:
Non-Exempt
Employment Type:
Regular
Grade:
NE10
Position Summary
This position performs specialized duties in collecting, analyzing, and reporting program data and processes as mandated by the New Mexico Higher Education Department (NMHED) House Bill 2 (HB2) Implementation Plan and performance data for all workforce and continuing education programs.
MAJOR DUTIES

• Collects and compiles data from students participating in the House Bill 2 (HB2) Implementation Plan.

• Evaluate datasets for consistency, completeness, accuracy, and reasonableness.

• Examines data regularly and ensures data integrity.

• Submits monthly data reports to the Project Coordinator and Director of Continuing Education.

• Identify and assess students who have completed the program and those who obtained internships, apprenticeships, and jobs related to it.

• Develops process improvements for data management activities

• Compiles information and reports to the New Mexico Higher Education Department (NMHED) for the mid-year and final report.

• Develop spreadsheets, database queries, and custom data reports; extract data as requested by staff and instructors.

• Maintains confidential records and files.

• Provides guidance to staff on state policies and procedures related to data collection, standards, and quality.

• Researches and gathers data; prepares reports, spreadsheets, and charts.

• Creates and documents processes, procedures, and policies in compliance with the NMHED.

• Performs related duties.

KNOWLEDGE REQUIRED BY THE POSITION

• Knowledge of database management principles.

• Knowledge of federal, state, and institutional reporting requirements.

• Knowledge of college policies and procedures.

• Skilled in the operation of computers and job-related software programs.

• Skilled in the development of database queries, spreadsheets, and reports.

• Skilled in decision-making and problem-solving.

• Skilled in interpersonal relations and in dealing with the public.

• Skilled in oral and written communication.

• Skilled in working effectively with various constituencies in a diverse community.

SUPERVISORY CONTROLS

The Director of Continuing Education assigns work according to general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results.

GUIDELINES

Guidelines include New Mexico Higher Education Department guidelines, National Reporting System guidelines, Family Educational Rights and Privacy Act standards, and college and program policies and procedures. These guidelines require judgment, selection, and interpretation in application.

COMPLEXITY/SCOPE OF WORK

• The work consists of varied database management and reporting duties. Strict regulations and the need for accuracy contribute to the complexity of the position.

• The purpose of this position is to manage the student database and to prepare related reports. Success in this position contributes to the accuracy and completeness of required reports.

CONTACTS

• Contacts are typically with co-workers, other college personnel, representatives of the New Mexico Higher Education Department, data technicians at other institutions, students, and members of the general public.

• Contacts are typically to give or exchange information, resolve problems, or provide services.

PHYSICAL DEMANDS/ WORK ENVIRONMENT

• The work is typically performed at a desk or table or intermittently sitting, standing, or stooping. The employee frequently lifts light and occasionally heavy objects.

• The work is typically performed in an office and classroom.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY

None.

MINIMUM QUALIFICATIONS

• Knowledge and level of competency commonly associated with the completion of a baccalaureate degree in a course of study related to the occupational field.

• Sufficient experience in understanding the basic principles relevant to the position's primary duties, usually associated with completing an apprenticeship/ internship or having had a similar position for one to two years.

The following REQUIRED documents must be submitted with application in order to be considered. Upload all required documents under the Application Questions 2 section for "Additional Documents Required".

• Curriculum Vitae (CV) or Resume (Required)
• Cover Letter (Required)
• Unofficial transcripts showing conferred degree (Required)
• List of 3 Supervisor References. (Required)
• Letters of Recommendation (Optional)

EEO STATEMENT: San Juan College is dedicated to providing equal employment and educational opportunities without regard to race, color, religion, sex, sexual orientation, gender identity, national origin. disability, age, genetic, veteran's status, or on the basis of any other category protected under federal, state and local laws.