Accounting Technician (Part-time) Job at San Juan College in Farmington

Compensation:
$19.65 per hour

This is a fixed-term position through November 30, 2027.
Compensation Type:
Non-Exempt
Employment Type:
Regular
Grade:
NE06
Position Summary
This position performs accurate and efficient technical duties and provides positive customer service in support of the Controller, Assistant Controllers and assigned Business Office operations to help maintain the integrity of the Colleges financial operations and internal controls.
MAJOR DUTIES

• This job description covers many duties within the Business Office that process the day-to-day tasks and transactions. These duties include, but are not limited to:
  • Accounts Payable - Supplier Payments
  • Procurement Card and Expense Report - Travel Expenditures
  • Daily Operation Transactions and Bank Reconciliation
  • Escheatment
  • Cash Site Audit
  • Accounts Receivable -Third Party
  • Student Refunds
  • Cashier Functions
  • Business Office Administrative Aid Functions

• Processes supplier invoices and initiates payments; verifies payment authorizations and appropriate supporting documentation; processes weekly settlement (check) runs and matches invoices to check details; researches supplier and department statements and inquiries regarding payments; makes appropriate adjustments; as assigned.

• Responsible for preparation and maintenance of the 1099 IRS form.

• Manages, processes, prepares, and/or reconciles: requisitions, purchasing cards, purchase orders, travel, processes invoices; calculates allowances, conducts training; as assigned.

• Manage, reconcile, prepare invoices, process or applies payments, and resolve issues for a variety of College programs or services covering third-party accounts and manage receivables; as assigned.

• Administers, monitors, balances, reconciles and invoices various accounts which may include pre-approval of charges; prepares monthly reports; invoices; posts activity; prepare or posts financial entries; as assigned.

• Reconcile bank accounts; researches and resolves reconciliation issues; enter any transactions as assigned. Process any outstanding checks following the escheatment process.

• Processes financial aid payments and student refunds; prepares and invoices sponsors for student tuition, fees, books, etc.; reconciles and balances student and other accounts; as assigned.

• Performs cashier duties to include monitoring, posting, and reconciling cash to receipts and the accounting system while maintaining accurate account balances following internal controls and proper cash handling procedures; as assigned.

• Processes payments; provide accurate information to students, employees or third parties concerning accounts; processes reports, staff, family or faculty waivers; as assigned.

• Maintains files and records; sorts and distributes mail; copies, scans and/or index documents; as assigned.

• Process Business Office requisitions, ad hoc and miscellaneous payments, spend authorizations, expense reports, including travel, and procurement card purchases, as assigned.

• Assist in reconciling transactions to the General Ledger.

• Organize and facilitate any office events, training or parties, as assigned.

• Maintain normal office supply requirements and special supply requests, as assigned.

• Review and approval of various assigned tasks.

• Cross-train with other Business Office staff.

• Keeps management and customers fully and timely informed of pertinent activities that affect them.

• May serve on various committees, as required and assigned.

• The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

KNOWLEDGE REQUIRED BY THE POSITION

• Knowledge of generally accepted accounting principles.

• Knowledge of college policies and procedures.

• Ability to deal tactfully and develop effective working relationships with department heads, elected and appointed officials, staff, suppliers, professional consultants and the public.

• Ability to work under stress and handle stressful situations. Ability to meet deadlines.

• Ability to maintain confidential, sensitive material.
• Excellent verbal communication, written communication, analytical and problem-solving, and customer service skills.

• Skill in organization and project management. Advanced skills in project prioritization, decision making and problem solving.

• Strong oral/written communication, project management and systems development skills.

• Comprehensive knowledge of computer applications and software packages. Including, but not limited to, MS Excel, MS Word, MS PowerPoint, Adobe Acrobat Professional, and other electronic document management systems is required. Preferred Software is Colleague, Workday and Microsoft applications.

• Works independently with minimal supervision and collectively as a team member.

SUPERVISORY CONTROLS

• The Controller and/or his/her designee sets goals and objectives in consultation with employee. Work is reviewed as required by compliance to generally accepted accounting principles for secondary review and approval. This position works independently with autonomy to meet goals and objectives.

GUIDELINES

• Knowledge and ability to adhere to strict confidentiality guidelines of the Family Educational Rights and Privacy Act (FERPA) regarding all student records.

• Guidelines include adherence to internal controls, Generally Accepted Accounting Principles (GAAP), Government Accounting Standards (GASB), New Mexico Higher Education Department (NMHED) guidelines, college policies and standard operating procedures. Guidelines require intermediate accounting knowledge following internal controls, and understanding and use of solid judgment and interpretation.

COMPLEXITY/SCOPE OF WORK

• The work consists of related technical and customer service duties. Strict regulations and the need for accuracy contribute to the complexity of the position.

• The purpose of this position is to provide technical and customer service support for office operations. Success in this position contributes to the efficiency and accuracy of those operations.

CONTACTS

• Contacts are typically with co-workers, faculty, staff, students, parents, bank personnel, auditors, vendors, and members of the general public.

• Contacts are internal and external to provide prompt, courteous, and efficient customer service to: give or exchange information; resolve problems; provide or request accounting or purchase documentation and information; answer questions regarding payments, invoices, student accounts, etc.

PHYSICAL DEMANDS/ WORK ENVIRONMENT

• The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, stooping or walking. The employee occasionally lifts light objects.

• The work is typically performed in an office environment.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY

None.

MINIMUM QUALIFICATIONS

• Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education.

• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/ internship or having had a similar position for one to two years.

• Valid New Mexico or state of current residency driver's license.

• Ability to be bonded.

The following REQUIRED documents must be submitted with application in order to be considered. Upload all required documents under the Application Questions 2 section for "Additional Documents Required".

• Curriculum Vitae (CV) or Resume (Required)
• Cover Letter (Required)
• List of 3 Supervisor References. (Required)
• Letters of Recommendation (Optional)

This position will remain open until filled with application review occurring weekly.

EEO STATEMENT: San Juan College is dedicated to providing equal employment and educational opportunities without regard to race, color, religion, sex, sexual orientation, gender identity, national origin. disability, age, genetic, veteran's status, or on the basis of any other category protected under federal, state and local laws.