Executive Assistant I Job at Idaho State Job Bank in Boise

Executive Assistant I at HP Inc. in Boise, Idaho, United States Job Description Job Summary This role is responsible for providing basic tactical and strategic administrative support to upper-level executives within the organization, scheduling appointments, managing calendars, handling phone calls and emails, and coordinating travel plans. The role entails general administrative tasks acting as a primary point of contact for internal and external stakeholders, and conducting basic research. The role involves drafting and formatting documents, organizing meetings, and coordinating administrative work within and across departments and divisions. Responsibilities + Provide exemplary administrative support to the VP of Toner Supplies and Solutions + Manages calendar for the Toner Supplies VP, including meeting prioritization and resolving calendaring conflicts seamlessly + Works closely with other Executive Assistants (particularly L1, L2, & L3 Executive Assistants) to ensure smooth integration into other key Exec and staff calendars + Assists in planning and scheduling meetings - both large and small - for the organization. May include travel, hotel bookings and meeting scheduling. + Partners with the Chief of Staff to deliver communications from the executive level + Ensures all travel-related needs are met and any issues are addressed as soon as possible + Completes expense reports in a timely and efficient manner, while ensuring accuracy + Understands and ensures adherence to HP policies and procedures, typically related to travel and expenses + Partners with other Assistants in the organization and related stakeholders to ensure alignment and a consistent experience on logistics and shared activity planning + Owns or assists with the preparation, submittal, and follow up on pCard purchases and Purchase Requisitions, as well as invoice tracking when necessary + Builds strong network to ensure work is completed in a timely and accurate manner + Work on assignments that are complex in nature and require considerable judgment, initiative, and technical/specialized knowledge to resolve problems and/or develop recommended solutions. + Complete work with minimal supervision/direction Type of Experience Needed: + Strong time management and ability to meet deadlines + Excellent verbal and written communication skills + Strong organizational skills and ability to multitask + Problem-solving and decision-making skills + Ability to act as gatekeeper and escalate relevant information to executives as needed + To view full details and how to apply, please login or create a Job Seeker account