Executive Assistant / Office Manager Job at Delta Dallas in Dallas
Delta Dallas, Dallas, TX, United States
Executive Assistant / Office Manager
Delta Dallas is currently representing a small, entrepreneurial real estate development group in northeast Dallas in its search for an Executive Assistant/Office Manager.
While the firm is entrepreneurial, it is well-established, having started operations over 15 years ago. The Founder/CEO has created a team-oriented, fast-paced, and never a dull moment atmosphere for his employees.
The Executive Assistant/Office Manager will manage everything administrative for the firm, working directly with the Founder/CEO and the Vice President of Sales and Marketing.
This role is 100% onsite at the firm's northeast Dallas office.
Primary responsibilities will include:
Executive Support to the Founder/CEO
- Schedule management
- Meeting planning
- Travel arrangements
- Internal and external communication
- Accounting support (acting as liaison with the firms bookkeeper)
- Expense reporting
- Special projects as requested
Off-Site Sales Event Planning
- Event logistics (venue selection and management, catering, facility issues)
- Sales and marketing support
- Travel coordination and hotel accommodations for event and office staff
- Staffing
- Event set-up and tear down
- Accounting/expense management
Office Management
- Liaison with property management team
- Facilities issues (phone and IT)
- Office and kitchen supplies
This role does require travel to the sales events approximately 6-8 Saturdays per year.
In order to be successful in the role, the ideal candidate will have the following characteristics:
- Entrepreneurial spirit a no job is too big or too small mentality
- Ability to work in a fast-paced, ever-changing environment
- Self-managed; ability to work with little supervision
- Ability to work as a team with others
- Excellent critical thinking and problem solving skills
- Confidentiality and discretion
Because this role is working with an independent executive, rather than a corporate office, there are no traditional benefits available. Qualified candidates must understand that they will be responsible for securing benefits through another resource.