Executive Assistant Job at Insight Global in Dallas

Title: Executive Assistant

Company Industry: Financial Services 

Location: Dallas, TX (Uptown) - Onsite 5x a week

Salary Range: $80,000 - $110,000

Interview Process: 3 rounds (2 virtual, 1 onsite)

Job Description:

Insight Global is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to the Founder/CEO in a fast-paced environment for a Venture Capital Investment organization. Responsibilities encompass calendar management, meeting coordination, travel and logistics arrangements, office inventory and coordination, event management, and prioritization across multiple leaders. They should demonstrate the capacity to handle sensitive information with excellent judgment, diplomacy, and discretion. The opportunity is a fully in-office position based out of our Dallas, Texas HQ and reports to the Founder/CEO.

About the company:

Our client is a leading global investment firm for best-in-class private technology companies and sophisticated investors around the world. Over the last decade, this organization has established its reputation as a reliable and flexible source of capital through primary and secondary equity, debt, and structured product investments.

Must Have Requirements:

• 5 years of experience as an Executive Assistant or related
• Exceptional organizational and time management skills.
• Strong written and verbal communication skills
• Discretion and professionalism when handling sensitive and confidential information.

Nice to Have

• Previous experience in the financial services industry, family office, or a related field
• Direct CEO assistance experience is a plus

Day to Day:

• Efficiently manage the CEO's schedule, including scheduling meetings, appointments, and conference calls, while prioritizing conflicting demands and ensuring timely reminders.
• Arrange travel itineraries, including domestic and international flights, accommodations, and ground transportation, while considering the CEO's preferences, priorities, and logistical requirements.
• Provide administrative and office support to the CEO, managing expense reports and handling confidential information with discretion.
• Coordinate and maintain office management including inventory.
• Collaborate with other members of the executive team and administrative staff to ensure seamless coordination and communication across the organization.