Executive Assistant /Legal Secretary (Law Firm Experience) Job at SourcePro Sear

We are conducting a search for a Superstar Corporate Law Firm Executive Assistant/Legal Secretary!

Are you ready to embark on an exciting journey as a key member of our global law firm team? We're seeking a dynamic individual to take on the role of Executive Assistant/Legal Secretary, but this is far from your typical desk job. In this position, you'll be a master of multitasking, a problem-solving whiz, and a guardian of our partner's day-to-day success.

What You'll Do:

Concierge Extraordinaire:

• Keeping our partner's schedule in tip-top shape
• Making sure everything runs like clockwork for our fee earners
• Expertly coordinating meetings and smoothing out potential hiccups
• Herding our attorneys to meetings, ensuring they're armed with the right tools

Master of Communications:

• Answering calls with a dash of professionalism
• Skillfully managing emails and mail, getting them where they need to go
• Playing mail detective and ensuring no task goes unfinished

Travel Wizard:

• Crafting comprehensive travel experiences
• Booking flights, hotels, and more
• Creating itineraries that'll make travelers' hearts skip a beat

Document Dynamo:

• Preparing client documents and correspondence
• Typing up various documents, including legal materials
• Being the quality control expert, ensuring everything is perfect

Financial Guru:

• Making the billing process look like a breeze
• Taking care of expense claims and ensuring accuracy
• Coordinating with the billing team to ensure nothing falls through the cracks

Business Development Dynamo:

• Organizing client events, big and small
• Keeping our records up to date
• Building relationships and helping our team stay informed

What You'll Bring:

• A minimum of 15 years of secretarial experience at a global firm
• Bachelor's degree preferred
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Experience with iManage and 3E Elite is a plus
• Flexibility and the ability to work on-site 3 days a week
• Top-notch organizational skills and an eagle eye for detail
• A proactive problem-solver
• Someone who brings a positive attitude to everything they do
• A guardian of trust and confidentiality
• Stellar communication skills, both written and verbal
• An adaptable team player who thrives in an ever-changing role
• A commitment to personal development and improving your skills

https://sourceprosearch.com/