Administrative Coordinator Job at Virginia Commonwealth University in Richmond

Administrative Coordinator

Benefits of working at VCU

All full-time university staff are eligible for VCU's robust benefits package that includes: comprehensive health benefits, paid annual and holiday leave granted up front, generous tuition benefit,retirement planning and savings options, tax-deferred annuity and cash match programs, employee discounts, well-being resources, abundant opportunities for career development and advancement, and more. Learn more about VCU's benefits here.

Job Code
19031

Recruitment Pool
All Applicants

Posting Number
req6027

Unit
Massey Cancer Center MBU

Department
Massey Comprehensive Cancer Center

Department Website Link
https://www.masseycancercenter.org

Location
VCU

Address
907 Floyd Ave, Richmond, VA 23284 USA

Duties & Responsibilities

VCU Massey Comprehensive Cancer Center

"To improve the lives of all Virginians by delivering cutting-edge cancer care through patient-centered prevention and treatment; high-impact, innovative research; community input and engagement; and education and training of the next generation of researchers and healthcare professionals."

VCU is committed to hiring veterans! VCU will include a veteran's period(s) of military service in the calculation of their annual leave accrual rate. This may provide veterans with an increased leave accrual!

Summary

Administrative Coordinators perform a wide variety of administrative, logistical, operational, and technical tasks related to operating a school, department, or business unit. Their typical responsibilities may include tracking and scheduling projects; filing summary reports; archiving; communicating with vendors; managing invoices; and providing responses to email and/or phone inquiries. They may work independently or as a member of a team. This position is responsible for supporting a designated administrative office at Massey Comprehensive Cancer Center and will serve as an intentional growth and development role that will last exactly 12 months. This position will have consistent support check-ins with mentors and supervisors to ensure career growth and development.

Restricted Position:Start date 9/23/2024 - End date 8/29/2025 with benefits

Typical Duties

• Provides high-level administrative coordination essential to assigned location/unit
• Duties include day-to-day purchasing, expenditure requisitions, revenue management, timekeeping, and general administrative support.
• Reporting to the Operations Director for Diversity, Equity, and Inclusion, the Coordinator interacts directly with directors, university administrators, faculty, staff, HR Associates, and students and trainees, and is a key member of the administrative team.
• Essential duties in calendar management, email communication, travel planning and reimbursements, and room reservations for meetings.
• Order office supplies, food purchases, etc. appropriately and proactively and manage all special purchases using the eVA procurement system and a university purchasing card.
• Monitor expenditures using a detailed tracking system to ensure spending is within budgetary constraints and resolve any issues promptly.
• Operates office in an efficient manner and other relevant duties as assigned.

Qualifications

Minimum Hiring Standards:

• High school diploma or equivalent
• Experience with problem-solving and conflict resolution
• Excellent communication skills
• Demonstrated ability to communicate effectively with a wide variety of people in

person, on the telephone, and electronically

• Ability to prioritize work and handle multiple tasks simultaneously
• Customer service skills
• Experience with task organization and management
• Experience handling confidential information and demonstrated ability to exercise discretion
• Ability to function well as a team member and to collaborate effectively with others
• Demonstrated experience working in and fostering a diverse and inclusive environment orcommitment to do so as a staff member at VCU

Education Experience:

• High School Diploma/GEDor up to 2 years of professional experience

FLSA
University Employee

Job FTE
1

Exemption Status
Non-Exempt

Restricted Position
Yes

E-Class
UF - University Employee FT

Job Category
University Employee

ORP Eligible
No

Salary Range
$38,000-$46,000 (Commensurate with experience)

Compensation Type
Salaried

Target Hire Date
8/14/2024

Contact Information for Candidates

Massey Cancer Center
masseyhr@vcu.edu

Documents Needed to Apply
Resume