Bidwell Properties
Administrative Professional Job at Bidwell Properties in Alexandria
Bidwell Properties, Alexandria, VA, United States
Description
We're searching for a diligent office assistant to provide administrative support. You'll be responsible for responding to all complaints and questions in a friendly and timely manner, implementing office standards to streamline our processes, scheduling appointments, and company trips, ordering office equipment, and marketing our brand through community events and print and digital mediums. Applicants should be extremely thorough, possess excellent communication skills, and have some background in customer service. Send us your resume today to become part of the team!
*This will be a hybrid position that would require travel to the Alexandria, VA area.*
Responsibilities
•Supports the owner in any and all tasks that need to be handled. This could include picking up laundry, calling to schedule doctor appointments, and more
•Will help to manage the "systems of the business."
•This person will end up owning every portion of building the plans within the CRM, managing Zapier, and making sure the leads are funneling into the systems and being followed up with
•Meeting management including preparing agendas, printing financial reports, taking notes, distributing action items, and arranging catering
•Communicating on the CEO's behalf both internally and externally
•Running errands and attending in-person and video meetings multiple times per week
•Complex calendar management and scheduling (both personally and professionally) on behalf of the CEO and the Executive Team
•Varying personal and professional administrative tasks including, but not limited to, booking appointments, research projects, coordinating travel and ordering gifts/flowers, etc for the CEO and the Executive Team
•Social Media presence and online reputation management on behalf of Founder/CEO
•Project management and light bookkeeping duties
•Assisting with long-term strategic planning concerning businesses, relationships, and other opportunities as they arise
•Communicate regularly with buyers and sellers to include progress reports and feedback from showings on behalf of the CEO
•Support the agent by preparing CMA's and Seller Net Sheets, Buyer Net Sheets, updating the contact database as needed, updating and maintaining listing materials/buyer materials, and preparing pre-listing packages/buyer consultations
•Assists the agent in coordinating the staging, repairs, and home improvements required for showing the property
•Schedules all showings and handles all things buyer-related including attending inspections, walkthroughs, and closings as needed
•May help assist in future hiring, interviewing, onboarding, and offboarding processes
•The bottom line: you're responsible for anything and everything that the owner could need to do and helping them get it done
•Work to create marketing opportunities and plan events for our customer base in the community to improve company reputation and visibility
•Order office equipment and supplies as needed
•Strengthen existing abilities and gain new ones by participating in training opportunities
•Utilize the website, social media, and printed materials to raise our visibility in the community
•Schedule appointments, including travel arrangements or other company engagements
Qualifications
•At least 2 years experience in supporting an executive at a high level
•Outstanding organization
•Strong attention to detail
•MUST be able to demonstrate exceptional proficiency in spreadsheet software (Google Sheets/Microsoft Excel), including advanced functions and data analysis capabilities
•Tech-savvy
•Able to multitask and prioritize daily workload
•Able to work independently to support a team and appropriately manage time
•Excellent verbal and written communication skills
•Strong problem-solving abilities
•Discretion and confidentiality
•Candidate must possess a valid driver's license and working vehicle
•Comfortable handling strong personalities and resolving time-sensitive issues
•Must be thorough and LOVE to-do lists
•This person must have a CAN and WILL DO attitude. This person will do anything and everything they need to free the owner to do what is most important
•Proficient in basic computer software and can quickly learn to use new programs
•Prior experience in office management or our industry is a plus
•Shows ability to quickly finish very detailed work
•Enjoys talking with customers and can communicate through verbal and written channels
•High school diploma or GED required
We're searching for a diligent office assistant to provide administrative support. You'll be responsible for responding to all complaints and questions in a friendly and timely manner, implementing office standards to streamline our processes, scheduling appointments, and company trips, ordering office equipment, and marketing our brand through community events and print and digital mediums. Applicants should be extremely thorough, possess excellent communication skills, and have some background in customer service. Send us your resume today to become part of the team!
*This will be a hybrid position that would require travel to the Alexandria, VA area.*
Responsibilities
•Supports the owner in any and all tasks that need to be handled. This could include picking up laundry, calling to schedule doctor appointments, and more
•Will help to manage the "systems of the business."
•This person will end up owning every portion of building the plans within the CRM, managing Zapier, and making sure the leads are funneling into the systems and being followed up with
•Meeting management including preparing agendas, printing financial reports, taking notes, distributing action items, and arranging catering
•Communicating on the CEO's behalf both internally and externally
•Running errands and attending in-person and video meetings multiple times per week
•Complex calendar management and scheduling (both personally and professionally) on behalf of the CEO and the Executive Team
•Varying personal and professional administrative tasks including, but not limited to, booking appointments, research projects, coordinating travel and ordering gifts/flowers, etc for the CEO and the Executive Team
•Social Media presence and online reputation management on behalf of Founder/CEO
•Project management and light bookkeeping duties
•Assisting with long-term strategic planning concerning businesses, relationships, and other opportunities as they arise
•Communicate regularly with buyers and sellers to include progress reports and feedback from showings on behalf of the CEO
•Support the agent by preparing CMA's and Seller Net Sheets, Buyer Net Sheets, updating the contact database as needed, updating and maintaining listing materials/buyer materials, and preparing pre-listing packages/buyer consultations
•Assists the agent in coordinating the staging, repairs, and home improvements required for showing the property
•Schedules all showings and handles all things buyer-related including attending inspections, walkthroughs, and closings as needed
•May help assist in future hiring, interviewing, onboarding, and offboarding processes
•The bottom line: you're responsible for anything and everything that the owner could need to do and helping them get it done
•Work to create marketing opportunities and plan events for our customer base in the community to improve company reputation and visibility
•Order office equipment and supplies as needed
•Strengthen existing abilities and gain new ones by participating in training opportunities
•Utilize the website, social media, and printed materials to raise our visibility in the community
•Schedule appointments, including travel arrangements or other company engagements
Qualifications
•At least 2 years experience in supporting an executive at a high level
•Outstanding organization
•Strong attention to detail
•MUST be able to demonstrate exceptional proficiency in spreadsheet software (Google Sheets/Microsoft Excel), including advanced functions and data analysis capabilities
•Tech-savvy
•Able to multitask and prioritize daily workload
•Able to work independently to support a team and appropriately manage time
•Excellent verbal and written communication skills
•Strong problem-solving abilities
•Discretion and confidentiality
•Candidate must possess a valid driver's license and working vehicle
•Comfortable handling strong personalities and resolving time-sensitive issues
•Must be thorough and LOVE to-do lists
•This person must have a CAN and WILL DO attitude. This person will do anything and everything they need to free the owner to do what is most important
•Proficient in basic computer software and can quickly learn to use new programs
•Prior experience in office management or our industry is a plus
•Shows ability to quickly finish very detailed work
•Enjoys talking with customers and can communicate through verbal and written channels
•High school diploma or GED required