Bilingual Experienced Administrative Receptionist Job at I Am Holdings Corporati

Job Summary:

The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

Supervisory Responsibilities:

• May direct the work of clerical employees in lower job classifications.
• May assist in training newly hired employees (Onboarding)

Duties/Responsibilities:

• Data Entry, A/R Billing, A/P, QuickBooks a must.
• Welcomes and directs visitors and clients.
• Answers and transfers phone calls, screening when necessary.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Responds to and resolves administrative inquiries and questions.
• Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
• Maintains office supplies and coordinates maintenance of office equipment.
• Maintains a system for recording expenses
• Performs other related duties as assigned.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficient in Microsoft Office Suite or related software.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently.
• Evaluation: A performance review will be conducted after six months

Education and Experience:

• Associate degree required, Bachelor’s degree in related field preferred.
• Three to five years of experience in an administrative role.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift to 15 pounds at times.