Club Facilities Administrative Assistant Job at PALMETTO BLUFF INVESTMENTS LLC i

Palmetto Bluff is nestled along the May River in the Lowcountry of South Carolina between Hilton Head Island and Savannah. As an award winning 20,000 acre development, the development encompasses a private member’s only club which includes a marina, restaurants, an equestrian center, a shooting club, a Jack Nicklaus Signature Golf Course, a lawn and racquet club, and more. In addition, Palmetto Bluff has an extensive nature preserve, walking trails, retail shopping, and a vibrant village, all which pay homage to the region’s rich heritage.

Job Summary:
The Facilities Maintenance Administrative Assistant is an essential member of the team. This role aids the Managers by completing administrative tasks in a timely and accurate manner. We are seeking an Administrative Assistant to provide support to the team with their skills and professionalism. This role will include a wide variety of administrative functions.

Benefits:
We offer excellent benefits, including an incredible employer contribution towards medical, dental, and vision coverage which begins on the 1st of the month following your date of hire! Other benefits include a 401(k) Plan, with an employer matching contribution, paid life & disability coverage, and more.

Job duties include, although are not limited to:

• Performing clerical duties such as typing, filing, copying, emailing, answering and responding to telephone calls and messages.
• Coordinating meetings and recording minutes.
• Scheduling travel arrangements when needed.
• Preparing departmental communication pieces.
• Coordinating and maintaining vendor/supplier information.
• Ordering office supplies and ensuring that the department is adequately stocked.
• Entering data for select invoices and products.
• Assisting in recruiting, scheduling interviews, and training for new hires.
• Supporting the department with time management on execution of projects.
• Unifying and maintaining all internal documents.
• Responding to visitor and guest requests, questions, and concerns.
• Facilitating resolution when possible or referring individuals to the appropriate manager.
• Ensuring all office equipment, printers, and phones are maintained and fully functional.

Qualifications:

• High School Diploma or equivalent is required, Bachelor’s Degree preferred
• Two (2) plus years’ experience in an administrative role within a club or resort
• Strong customer service skills
• Must have intermediate skills with Microsoft Office products; Word, Excel, PowerPoint, Outlook and work ticket system.
• Excellent verbal and written communication skills required
• Knowledge of club / resort maintenance operations preferred

Physical Demands:

• Position requires exerting well-paced mobility as well as the ability to maneuver between functions occurring simultaneously.
• Must be able to bend, stoop, squat and stretch to fulfill tasks.
• Must be able to lift up to 15-40 lbs. on a regular and continuing basis.
• Requires manual dexterity, grasping, writing, standing, sitting, walking, repetitive motions, bending, and climbing.

Palmetto Bluff is proud to be an EEO Employer and participates in E-Verify