Phat Panda
Phat Panda is hiring: Cannabis Lab Administrative Assistant in Spokane
Phat Panda, Spokane, WA, US
Job Description
Job Description
Job Summary
This position is responsible for providing administrative support and acts as a liaison between employer and the
customer. Supports and adheres to company’s Standards of Conduct and Discipline.
Job Duties/Responsibilities
To perform this job successfully, an individual must be able to satisfactorily perform each of the essential
duties/responsibilities listed below. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential duties/responsibilities of this job.
1. Coordinates incoming/outgoing materials with outside farms- provide manifest info, schedules intake
person to verify manifest and exchange of paperwork and funds.
2. Coordinates any pick-up or delivery of materials with delivery manager with packaging manager.
3. Provides office with invoices for checks to be issued.
4. Coordinates pesticide testing of all incoming materials.
5. Tracks and records all biomass and concentrate through all processing steps.
6. Performs all conversions in Traceability from feedstock to hydrocarbon, monitors inventory levels in
Traceability , keeps Traceability up to date.
7. Coordinates testing of intermediate product to prep for sale including potency, micro, and pesticide
8. Notifies processing customers when final product is going out for testing
9. Invoices processing customers accordingly to include all fees associated: processing, testing, etc...
assuming there will be processing for other farms in place on top of what is staying in house and sold
under Dabstract label (portal automatically invoices for retail orders)
10. Manifests and transfers outgoing bulk completed product, or coordinate pick up if applicable
11. Creates and sends out weekly Dabstract Sales projections.
12. Performs daily compliance checks and weekly traceability audits to ensure all product in the lab remains
compliant.
13. Cleans and organize the office daily and assists is the general housekeeping of the lab.
14. Communicate with sales reps on customer feedback and reports information to Laboratory Director.
15. Receives and communicates instructions, job assignments and updates verbally and non-verbally from
Laboratory Director, fellow technicians, instructive lists, SOP, email, and other department electronic
communication.
16. Assists with Research Development projects as assigned. Performs all other duties/responsibilities as
necessary or assigned.
Job Qualifications
To perform this job successfully, an individual must meet the minimum qualifications listed below. These
qualifications are representative of the knowledge, skill and/or ability required to perform this job.
● Must be at least 21 years old.
Education/Experience: to perform this job successfully, an individual must have:
● a High School Diploma or a General Education Degree
● 2 – 5 years of administrative experience with increasing responsibility.
● Advanced computer skills, including proficiency in Microsoft Offices products (i.e. Word and Excel)
● Excellent oral and written communication skills
Physical Abilities: To perform this job successfully, an individual must be able to:
● Regularly sit or stand for long periods (approx. 8 hours) of time doing repetitive tasks with hands
including using hands to finger, handle or feel, walk, sit, twist, turn, pull/push, reach, climb, carry up to 50
pounds, talk, hear and grasp.
● Occasionally climb, stoop/crouch, crawl, taste or smell
● Clearly see 20+ feet, with or without corrective lenses and differentiate between colors (no color
blindness)
Mental Other Skills/Abilities: To perform this job successfully, an individual must have the:
● Adaptability: ability to adapt to changes, delays or unexpected events in the work environment; ability to
manage competing demands and prioritize tasks; ability to change approach or method to best fit the
situation.
● Analytical Ability: ability to maintain focus for extended periods of time,
● Computer/Technical Ability: working knowledge of Word Processing software, Spreadsheet software and
labeling machines.
● Dependability: ability to follow instructions, both in written and verbal format; ability to respond to
management direction; ability to complete tasks on time or notify the appropriate person with an alternate
plan when necessary.
● Interpersonal Skills: ability to maintain satisfactory relationships with others, excellent customer service
skills and a good overall understanding of appropriate human relations.
● Judgment: ability to make prudent and timely decisions; ability to exhibit sound and accurate judgment;
ability to explain reasoning for decisions.
● Language Ability: ability to read and comprehend simple instructions, short correspondence, and memos.
Ability to write simple correspondence; ability to effectively present information in one-on-one and small
group situations to customers, clients, and other employees of the organization.
● Mathematical Ability: ability to add, subtract, multiply, and divide in all units of measure, using whole
numbers, common fractions, and decimals,
● Motor Coordination: the ability to coordinate eyes, hands, fingers, and feet accurately and handle precise
movements.
● Problem Solving Ability: ability to identify and/or prevent problems before they occur; ability to formulate
alternative solutions to problems when necessary; ability to transfer learning from past experiences to
new experiences of similar nature.
● Quality Management: ability to complete duties, on time and with absolute precision, at least 95% of the
time; ability to edit the accuracy and thoroughness of one’s work as well as the work of others; ability to
constructively apply feedback to improve performance, ability to generate ideas to improve and promote
quality in work
● Reasoning Ability: ability to apply common sense understanding to carry out detailed but uninvolved
written or oral instructions; ability to deal with problems involving a few concrete variables in
standardized situations.
Workplace Environmental Conditions
While performing the essential duties/responsibilities of this job, the employee will be:
● Non-Weather conditions: exposed to wet or humid conditions, brightly lit conditions, and extreme heat.
● Noise Conditions: exposed during a shift to constant or intermittent moderate noise levels.
● Injury Exposure: occasionally required to work in high, precarious places, climb ladders, exposed to
workplace hazards or to potential injuries.
● Atmospheric Exposures: exposed to dusts, fumes, vapors, or mists that could affect the occupational health
of the employee.
● Toxic Chemicals: may be exposed to some toxic or caustic chemicals.
Actively Seeking New 21+ Pandas for our Cannabis Laboratory Administrative Assistant Position!
Who Are We?
Founded in 2014, Phat Panda is where innovation meets passion, and cannabis culture thrives. Our commitment to excellence is at the heart of everything we do, from our sustainably sourced products to our unwavering dedication to community engagement. Operating in California, Washington, and Massachusetts, we're proud to be a driving force in the cannabis industry.
Why Work For Us?
- QUARTERLY RAISES *for every full quarter of employment
- Q&A SAMPLES Monthly
- Catered Meal(s) Monday through Thursday
When you become a part of the Phat Panda family, you gain access to fantastic incentives like Q&A SAMPLES every month. In addition, we offer quarterly raises, catered meals from your favorite local spots like Island Food Truck, Panda Express and Atilano’s three days a week, and a bagel/donut bar on Mondays to start your week off right!
We're here for your well-being too, with our Employee Assistance Program (EAP) providing various access to 24/7 counseling support. We commit to offering consistent schedules week-to-week to maintain your work/life balance. At six months of employment, we’ll add 40 hours of PTO to your balance. Lastly, don’t forget about our amazing health, dental, vision, accident and life insurance available for full-time employees.
If you're looking to join a team that's shaping the future of the cannabis industry and values your growth and well-being, Phat Panda is the place for you. Come be a part of Phat Panda, where your success is our priority!
The pay for this role is $17.25/hour. This position operates from 8:00am to 5:00pm, Monday - Friday.
Job Summary
This position is responsible for providing administrative support and acts as a liaison between employer and the
customer. Supports and adheres to company’s Standards of Conduct and Discipline.
Job Duties/Responsibilities
To perform this job successfully, an individual must be able to satisfactorily perform each of the essential
duties/responsibilities listed below. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential duties/responsibilities of this job.
1. Coordinates incoming/outgoing materials with outside farms- provide manifest info, schedules intake
person to verify manifest and exchange of paperwork and funds.
2. Coordinates any pick-up or delivery of materials with delivery manager with packaging manager.
3. Provides office with invoices for checks to be issued.
4. Coordinates pesticide testing of all incoming materials.
5. Tracks and records all biomass and concentrate through all processing steps.
6. Performs all conversions in Traceability from feedstock to hydrocarbon, monitors inventory levels in
Traceability , keeps Traceability up to date.
7. Coordinates testing of intermediate product to prep for sale including potency, micro, and pesticide
8. Notifies processing customers when final product is going out for testing
9. Invoices processing customers accordingly to include all fees associated: processing, testing, etc...
assuming there will be processing for other farms in place on top of what is staying in house and sold
under Dabstract label (portal automatically invoices for retail orders)
10. Manifests and transfers outgoing bulk completed product, or coordinate pick up if applicable
11. Creates and sends out weekly Dabstract Sales projections.
12. Performs daily compliance checks and weekly traceability audits to ensure all product in the lab remains
compliant.
13. Cleans and organize the office daily and assists is the general housekeeping of the lab.
14. Communicate with sales reps on customer feedback and reports information to Laboratory Director.
15. Receives and communicates instructions, job assignments and updates verbally and non-verbally from
Laboratory Director, fellow technicians, instructive lists, SOP, email, and other department electronic
communication.
16. Assists with Research Development projects as assigned. Performs all other duties/responsibilities as
necessary or assigned.
Job Qualifications
To perform this job successfully, an individual must meet the minimum qualifications listed below. These
qualifications are representative of the knowledge, skill and/or ability required to perform this job.
● Must be at least 21 years old.
Education/Experience: to perform this job successfully, an individual must have:
● a High School Diploma or a General Education Degree
● 2 – 5 years of administrative experience with increasing responsibility.
● Advanced computer skills, including proficiency in Microsoft Offices products (i.e. Word and Excel)
● Excellent oral and written communication skills
Physical Abilities: To perform this job successfully, an individual must be able to:
● Regularly sit or stand for long periods (approx. 8 hours) of time doing repetitive tasks with hands
including using hands to finger, handle or feel, walk, sit, twist, turn, pull/push, reach, climb, carry up to 50
pounds, talk, hear and grasp.
● Occasionally climb, stoop/crouch, crawl, taste or smell
● Clearly see 20+ feet, with or without corrective lenses and differentiate between colors (no color
blindness)
Mental Other Skills/Abilities: To perform this job successfully, an individual must have the:
● Adaptability: ability to adapt to changes, delays or unexpected events in the work environment; ability to
manage competing demands and prioritize tasks; ability to change approach or method to best fit the
situation.
● Analytical Ability: ability to maintain focus for extended periods of time,
● Computer/Technical Ability: working knowledge of Word Processing software, Spreadsheet software and
labeling machines.
● Dependability: ability to follow instructions, both in written and verbal format; ability to respond to
management direction; ability to complete tasks on time or notify the appropriate person with an alternate
plan when necessary.
● Interpersonal Skills: ability to maintain satisfactory relationships with others, excellent customer service
skills and a good overall understanding of appropriate human relations.
● Judgment: ability to make prudent and timely decisions; ability to exhibit sound and accurate judgment;
ability to explain reasoning for decisions.
● Language Ability: ability to read and comprehend simple instructions, short correspondence, and memos.
Ability to write simple correspondence; ability to effectively present information in one-on-one and small
group situations to customers, clients, and other employees of the organization.
● Mathematical Ability: ability to add, subtract, multiply, and divide in all units of measure, using whole
numbers, common fractions, and decimals,
● Motor Coordination: the ability to coordinate eyes, hands, fingers, and feet accurately and handle precise
movements.
● Problem Solving Ability: ability to identify and/or prevent problems before they occur; ability to formulate
alternative solutions to problems when necessary; ability to transfer learning from past experiences to
new experiences of similar nature.
● Quality Management: ability to complete duties, on time and with absolute precision, at least 95% of the
time; ability to edit the accuracy and thoroughness of one’s work as well as the work of others; ability to
constructively apply feedback to improve performance, ability to generate ideas to improve and promote
quality in work
● Reasoning Ability: ability to apply common sense understanding to carry out detailed but uninvolved
written or oral instructions; ability to deal with problems involving a few concrete variables in
standardized situations.
Workplace Environmental Conditions
While performing the essential duties/responsibilities of this job, the employee will be:
● Non-Weather conditions: exposed to wet or humid conditions, brightly lit conditions, and extreme heat.
● Noise Conditions: exposed during a shift to constant or intermittent moderate noise levels.
● Injury Exposure: occasionally required to work in high, precarious places, climb ladders, exposed to
workplace hazards or to potential injuries.
● Atmospheric Exposures: exposed to dusts, fumes, vapors, or mists that could affect the occupational health
of the employee.
● Toxic Chemicals: may be exposed to some toxic or caustic chemicals.
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