Administrative Coordinator Job at Chancey Metals, LLC in Jacksonville

Job Summary: Chancey Metals, LLC is seeking a dedicated Administrative Coordinator to join their team. Your role will be to facilitate the efficient operation of the Administration department by performing a variety of clerical and administrative tasks. Your responsibilities will encompass a wide range of tasks, making this position perfect for someone with excellent organizational skills, a knack for customer service, and a keen attention to detail.

Duties/Responsibilities:

· Answers and transfers phone calls, screening when necessary.

· Welcomes and directs visitors and clients.

· Process incoming and outgoing mail.

· Mange the conference room calendar

· Process and save documents to include opportunity documents, invoices, checks, warranty and closeout documents, trip reports, etc.

· Maintain adequate office supplies and coordinate maintenance of printer and postage equipment.

· Assist the admin team with lien waiver processing as needed.

· Request documents and information from outside sources and record accordingly to include project kick-off detail forms; bonds and COI’s as needed

· Assist and prepare other documents as assigned to include credit references and applications, competent persons forms, etc.

· Provide administrative support to ensure operations of the office.

· Performs other related duties as assigned.

Required Skills/Abilities:

· Excellent verbal and written communication skills.

· Excellent interpersonal and customer service skills.

· Proficient in Microsoft Office Suite or related software.

· Excellent organizational skills and attention to detail.

· Basic understanding of clerical procedures and systems such as recordkeeping and filing.

· Ability to work independently.

Education and Experience:

· High School Diploma or equivalent

· 1 year experience in an administrative role

Additional Requirements:

· Prolonged periods sitting at a desk and working on a computer.

· Must be able to lift up to 15 pounds at times.