Administrative Assistant Remote Analytic Job at Vets Hired in San Diego

About the job Administrative Assistant Remote Analytic

Key Accountabilities:

• Effectively manage office activities and coordinate calendars (organizing group events), meetings and accompanying needs, conference calls, and maintain office supplies & materials.
• Must have excellent PC skills including working knowledge of Microsoft Office applications, Microsoft Teams, and MS Outlook.
• Coordinate office location needs and office subcontractor access.
• Support manufacturing excellence training through event coordination, maintaining training content, and managing purchase orders.
• Assist with maintaining the Advance Analytics Center SharePoint site and organize content for the office IPTV system.
• Coordinate new vendor creation and create new purchase requisitions for team and Mill of the Future activities. Experience with SAP Ariba is a plus.
• Screens telephone calls and office visitors and resolves routine and complex inquiries.
• Process expense reports utilizing an on-line system. Experience with SAP Concur is a plus.
• Provide administrative support for the teams advanced analytics platforms by maintaining SharePoint site content (provided by technology engineers), maintaining user-group lists, generating monthly reports, coordinating work performed by the vendors, and serving as the single point of contact for the vendors
• Must be able to take lead in coordination of activities with other support personnel and maintain positive relationships with all levels of employees, vendors, and customers.
• Must be able to handle multiple tasks and work in a dynamic environment.
• Must be able to work under pressure and meet deadlines; be well organized; and have good time management skills.
• Must be able to work independently with little supervision, perform in a team environment, as well as effectively communicate with others.
• Must demonstrate a high level of professionalism and confidentiality.
• Willingness to travel from time to time.

This position is situated in a fast-paced, high-pressure environment that interacts frequently with senior high-level and facility level management.

The Skills You Will Bring:

• Team player who is self-motivated.

• Ability to work with all levels of the Technology function and executives and other administrative assistants.
• Exercises sound judgment with the ability to prioritize and act proactively.
• Ability to work under pressure and meet deadlines.
• Associates Degree or higher preferred.
• Minimum five years secretarial/administrative support experience required.
• Competencies include: action oriented, customer focus, interpersonal savvy, organizational agility, problem solving, communication skills, and time management.

The Benefits You Will Enjoy:

• Paid time off including Vacation and Holidays
• Retirement, and 401k Matching Program
• Medical & Dental
• Education & Development (including Tuition Reimbursement)
• Life & Disability Insurance