Office Administrator

Office Administrator A high-growth private investment firm is hiring for an Office Administrator for their NYC office. This role is a unique opportunity to join an established, entrepreneurial team led by executives with decades of experiences across top firms nationwide. Location : 5 days/week in Midtown East Office Hours: 8:30am-5:30pm with flexibility if needed Compensation : $70-90k range equity package, discretionary bonus, 20 days PTO and vision/health/dental benefits Responsibilities include: Prepare materials, travel logistics and event management in relation to investor meetings, conferences, and other business development activities in and around the NYC area. Greet relationships and develop strong rapport with them predominantly in the office as well as at out-of-office events. Assist with all administrative and operational tasks related to overseeing a fast-paced office environment. Assist with overseeing all office policies and procedures. Assist team with the coordination of in-office meetings and events which can include scheduling, booking venues, preparing guest lists, fact sheets, and ensuring follow-up happens in a timely manner. Ad hoc tasks as needed, inclusive of PowerPoint, Excel and CRM system work. Qualifications: 3 years of professional experience, ideally in office management, administrative, corporate event planning or similar capacity within a financial or professional services firm. Highly professional and organized, detail-oriented and a quick learner with strong experience using PowerPoint, Excel and CRM software. Strong relationship building skills and ability to cultivate personal rapport. Positive, "can do" attitude of always trying one's best. Sense of ownership and pride in work, firm and culture. Strong communication skills, both verbal and written. Ability to manage competing deadlines in a fast-paced entrepreneurial work environment. Please submit your resume to apply You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.