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Alphalete Athletics LLC

Sports & Events Manager- Alphaland

Alphalete Athletics LLC, Missouri City, TX, United States

Alphaland Sports & Events Manager Job Description

As of 11/14/2024

  1. Summary
    1. The sports & Events Manager is responsible for overseeing the planning, coordination, and execution of sports programs and events within the facility as well as offsite.
  1. Exemption Status
    1. Exempt - Administrative Exemption
  1. Job Status
    1. Full-time, 40 hours a week, or more as needed
    2. Schedule:
      1. Varies in order to plan/execute events as needed
      2. Traditional office hours are Monday through Friday 9AM to 5PM or 6PM (depends on workout)
  1. Job Location
    1. Missouri City, TX (Alphaland HQ)
  1. Reports To
    1. Director of Alphaland, Nik Yenck
  1. Direct Reports
    1. None
  1. Preferred Education
    1. Bachelor's degree in exercise science, health & human performance, or sports science or other related field and/or equivalent combination of education and relevant experience
  1. Essential Job Duties
    1. Ensures the delivery of high-quality sports-related services, member engagement, and event management while maintaining a focus on member satisfaction and overall facility operations.
    2. Design, implement, and manage a variety of sports and fitness programs (e.g., football, soccer, basketball, volleyball, fitness challenges, tournaments).
    3. Plan, organize, and execute facility events, including competitions, tournaments, themed fitness events, and community outreach programs.
  1. Additional Duties
    1. Program Development & Management:
      1. Develop schedules for classes, sports leagues, and tournaments, ensuring they align with member interests and facility capabilities.
      2. Ensure all programs meet the facility standards for safety, quality, and engagement.
      3. Track participant attendance, revenue, and feedback to continuously improve programs.
    2. Event Planning & Coordination:
      1. Coordinate with vendors, sponsors, and partners for event needs (e.g., business plan for venue use, equipment, prizes, catering).
      2. Manage logistics, including staffing, transportation, permits, and promotional efforts.
      3. Ensure smooth operations and successful outcomes for all events, from initial concept to post-event evaluation.
    3. Member Engagement:
      1. Foster a welcoming, inclusive environment for all members and non-members through engaging sports programs and events.
      2. Provide excellent customer service and respond to member inquiries related to sports programs, events, and registration.
      3. Encourage member participation through marketing and promotional efforts, including social media, email, and in-club signage.
    4. Team Leadership & Staff Management:
      1. Supervise, train, and schedule sports and events staff, including coaches, trainers, referees, and volunteers.
      2. Ensure all staff members are adhering to club policies, safety protocols, and providing high levels of service.
      3. Provide guidance and support to staff for event day coordination and troubleshooting.
      4. Budgeting & Financial Management:
      5. Prepare and manage budgets for sports programs and events, ensuring financial goals are met.
      6. Track expenses, manage payments for services, and ensure cost-efficiency in event execution.
      7. Work with management to identify revenue-generating opportunities such as sponsorships and special event offerings.
    5. Marketing & Promotion:
      1. Collaborate with the marketing team to promote sports programs and events to the health club members and the broader community.
      2. Assist with creating content for promotional materials, social media posts, and newsletters.
      3. Ensure consistent branding and messaging for all sports-related offerings.
    6. Health & Safety Compliance:
      1. Enforce all health, safety, and liability guidelines during sports programs and events.
      2. Monitor the condition of sports facilities, equipment, and supplies to ensure a safe environment for participants.
    7. Reporting & Feedback:
      1. Regularly report on program participation, event success, and financial performance.
      2. Gather and analyze feedback from members and participants to identify areas for improvement.
      3. Oversee the planning and execution for businesses and organizations
      4. Plan and coordinate accommodations, venues, staffing, and equipment for events and daily use
  1. Required Skills / Experience
    1. Ability to balance and prioritize the day-to-day operational issues and needs that arise
    2. 4+ years of experience in a gym with multi-faceted programming and revenue streams
    3. Strong communication, problem-solving, time management, and analytical skills
    4. Functional knowledge or MS Office (Outlook, Word, Excel, and Power Point)
  1. Preferred Skills / Experience
    1. Maintain current CPR/Training Certification
  1. Traits / Characteristics
    1. High initiative, autonomous, and self-governing
    2. Demonstrated ability to lead and inspire a team
    3. Flexible, collaborative, and a team player
    4. Outstanding communication and interpersonal skills
    5. Passionate customer advocacy