University of New Mexico
Office Assistant
University of New Mexico, Albuquerque, NM, United States
Student Intermediate Level
Requisition ID
req31561
Working Title
Office Assistant
Pay
12.00 Hourly
Campus
Health Sciences Center (HSC) - Albuquerque, NM
Department
SOM Faculty Affairs (117A)
Employment Type
Student Employment
Student Type
Work-Study
Status
Non-Exempt
Background Check Required
No
For Best Consideration Date
11/25/2024
Position Summary
The School of Medicine is seeking a highly motivated student with excellent customer service skills to join the Office of Faculty Affairs and Career Development. The ideal candidate must be willing to work in a fast paced, high volume office. To be successful in this position, the candidate must have strong skills composing and editing materials. The candidate should have excellent computer and technology skills and the initiative to explore new technology systems. Organizational skills, attention to detail, positive attitude, and willingness to learn and work in a team environment are essential to this position.
Duties are as follow:
• Answers phone, routes calls, takes messages, and provides general information; greets and directs visitors; answers routine inquiries; maintains log of inquiries as required.
• Performs a variety of routine typing assignments as appropriate to the position; draft basic correspondence, enter data, and download letters, labels, reports, and/or other materials. This position will also provide editing support to review highly visible correspondence, to include Promotion & Tenure posters, Presentation materials, and Event materials.
• Establishes, maintains, processes, and/or updates electronic files, records, and/or other documents.
• May perform specialized services of a routine clerical/administrative nature in strict accordance with established procedural guidelines, as appropriate to the position.
• May schedule or assist in scheduling appointments, meetings, and/or conferences, as appropriate to the position.
• Opens and routes incoming mail; distributes correspondence and other material to department staff/faculty.
• Assist with departmental events.
• May run various routine errands as required for the unit/department, which includes weekly visits to the office to ensure all hard copy correspondence are received and distributed.
• Performs miscellaneous job-related duties as assigned.
Minimum Qualifications
Equivalencies not found for this position
Preferred Qualifications
1. Demonstrated strong customer service/interpersonal skills; positive attitude
2. Competence with Microsoft Office Software
3. Strong written and communication skills
Application Instructions
Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.
A complete application consists of: 1.) a resume, 2). Cover letter, and 3 employment references.
The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.
Requisition ID
req31561
Working Title
Office Assistant
Pay
12.00 Hourly
Campus
Health Sciences Center (HSC) - Albuquerque, NM
Department
SOM Faculty Affairs (117A)
Employment Type
Student Employment
Student Type
Work-Study
Status
Non-Exempt
Background Check Required
No
For Best Consideration Date
11/25/2024
Position Summary
The School of Medicine is seeking a highly motivated student with excellent customer service skills to join the Office of Faculty Affairs and Career Development. The ideal candidate must be willing to work in a fast paced, high volume office. To be successful in this position, the candidate must have strong skills composing and editing materials. The candidate should have excellent computer and technology skills and the initiative to explore new technology systems. Organizational skills, attention to detail, positive attitude, and willingness to learn and work in a team environment are essential to this position.
Duties are as follow:
• Answers phone, routes calls, takes messages, and provides general information; greets and directs visitors; answers routine inquiries; maintains log of inquiries as required.
• Performs a variety of routine typing assignments as appropriate to the position; draft basic correspondence, enter data, and download letters, labels, reports, and/or other materials. This position will also provide editing support to review highly visible correspondence, to include Promotion & Tenure posters, Presentation materials, and Event materials.
• Establishes, maintains, processes, and/or updates electronic files, records, and/or other documents.
• May perform specialized services of a routine clerical/administrative nature in strict accordance with established procedural guidelines, as appropriate to the position.
• May schedule or assist in scheduling appointments, meetings, and/or conferences, as appropriate to the position.
• Opens and routes incoming mail; distributes correspondence and other material to department staff/faculty.
• Assist with departmental events.
• May run various routine errands as required for the unit/department, which includes weekly visits to the office to ensure all hard copy correspondence are received and distributed.
• Performs miscellaneous job-related duties as assigned.
Minimum Qualifications
Equivalencies not found for this position
Preferred Qualifications
1. Demonstrated strong customer service/interpersonal skills; positive attitude
2. Competence with Microsoft Office Software
3. Strong written and communication skills
Application Instructions
Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.
A complete application consists of: 1.) a resume, 2). Cover letter, and 3 employment references.
The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.