University of New Mexico
Admin Assistant to Exec Dir (UNMTemps)
University of New Mexico, Albuquerque, New Mexico, United States, 87101
Admin Assistant to Exec Dir
Requisition ID req31476
Working Title Admin Assistant to Exec Dir (UNMTemps)
Position Grade 10
Position Summary
The University of New Mexico Health Sciences Center Office of Research is seeking an experienced professional, highly organized, goal-driven, multi- tasker to join our dynamic Central Administration team as an Admin to Executive Director for 6 months. This position will directly support the Vice President for Research. It is a complex position that requires an individual who has the ability to secure confidential information and who excels at managing multiple competing deadlines and responsibilities.
This position requires someone who has outstanding professional communication skills (both written and verbal), executive level support experience, demonstrates follow-through skills and dedication to high quality output.
This individual will be responsible for: Providing confidential administrative support for the Vice President of Research, HSC. This includes managing schedule/calendar, making travel arrangements, screening and handling telephone and emails communications, and dealing with administrative inquiries as appropriate. Serve as the primary point of direct administrative contact and liaison with other offices, individuals, and external institutions and agencies on a range of topics and issues related to the Vice President for Research. Composes and prepares written documentation and correspondence for the office; screens and evaluates incoming and outgoing correspondence and prepares responses and reminders as appropriate. Gathers, enters, and/or updates data to maintain departmental records and databases, as appropriate; establishes and maintains files and records for the office. Responsible for organizing and facilitating meetings, conferences and other special events that includes the Excellence in Research Award Ceremony, and other events that involve the Vice President of Research, HSC. Meeting coordination including the preparation of agendas and minutes for the Vice President of Research, HSC, OR Executive Leadership meetings and others as necessary. Purchasing activities - including items over $5K.P-Card and PO transactions-complete purchasing as requested and required. See the Position Description for additional information.
Conditions of Employment
Minimum Qualifications
High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.
Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
Preferred Qualifications
Preferred Qualifications:
Bachelor's Degree Experience providing executive level administrative support Extensive advanced experience with Microsoft Office Suite including Outlook: email, calendar, Word, Access, PowerPoint and Excel Professional communication Experience with meeting coordination and time management Experience taking, transcribing and editing recorded or written meeting minutes Experience in project management Experience in planning and executing conferences and events Experience using Survey Monkey P-card use and reconciliation experience
Additional Requirements
Campus Health Sciences Center (HSC) - Albuquerque, NM
Department HSC O/R General Administration (189B)
Employment Type Staff
Staff Type Temporary - Full-Time
Status Non-Exempt
Pay Hourly: $18.81 - $25.56
Benefits Eligible This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB Statement As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.
Background Check Required No
For Best Consideration Date 11/15/2024
Application Instructions
Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application. Cover Letter, Resume
The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.
Requisition ID req31476
Working Title Admin Assistant to Exec Dir (UNMTemps)
Position Grade 10
Position Summary
The University of New Mexico Health Sciences Center Office of Research is seeking an experienced professional, highly organized, goal-driven, multi- tasker to join our dynamic Central Administration team as an Admin to Executive Director for 6 months. This position will directly support the Vice President for Research. It is a complex position that requires an individual who has the ability to secure confidential information and who excels at managing multiple competing deadlines and responsibilities.
This position requires someone who has outstanding professional communication skills (both written and verbal), executive level support experience, demonstrates follow-through skills and dedication to high quality output.
This individual will be responsible for: Providing confidential administrative support for the Vice President of Research, HSC. This includes managing schedule/calendar, making travel arrangements, screening and handling telephone and emails communications, and dealing with administrative inquiries as appropriate. Serve as the primary point of direct administrative contact and liaison with other offices, individuals, and external institutions and agencies on a range of topics and issues related to the Vice President for Research. Composes and prepares written documentation and correspondence for the office; screens and evaluates incoming and outgoing correspondence and prepares responses and reminders as appropriate. Gathers, enters, and/or updates data to maintain departmental records and databases, as appropriate; establishes and maintains files and records for the office. Responsible for organizing and facilitating meetings, conferences and other special events that includes the Excellence in Research Award Ceremony, and other events that involve the Vice President of Research, HSC. Meeting coordination including the preparation of agendas and minutes for the Vice President of Research, HSC, OR Executive Leadership meetings and others as necessary. Purchasing activities - including items over $5K.P-Card and PO transactions-complete purchasing as requested and required. See the Position Description for additional information.
Conditions of Employment
Minimum Qualifications
High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.
Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
Preferred Qualifications
Preferred Qualifications:
Bachelor's Degree Experience providing executive level administrative support Extensive advanced experience with Microsoft Office Suite including Outlook: email, calendar, Word, Access, PowerPoint and Excel Professional communication Experience with meeting coordination and time management Experience taking, transcribing and editing recorded or written meeting minutes Experience in project management Experience in planning and executing conferences and events Experience using Survey Monkey P-card use and reconciliation experience
Additional Requirements
Campus Health Sciences Center (HSC) - Albuquerque, NM
Department HSC O/R General Administration (189B)
Employment Type Staff
Staff Type Temporary - Full-Time
Status Non-Exempt
Pay Hourly: $18.81 - $25.56
Benefits Eligible This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB Statement As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.
Background Check Required No
For Best Consideration Date 11/15/2024
Application Instructions
Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application. Cover Letter, Resume
The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.