The Waldinger Corporation
Office Manager
The Waldinger Corporation, Des Moines, IA, United States
Description
The Waldinger Corporation, a growing mechanical, electrical, plumbing, and Sheet Metal industry leader is looking for a dependable and detailed Office Manager to join our team!
This individual must possess great initiative, be detail oriented, and lead via example on administrative and accounting tasks. No task is too small!
Are you ready to learn and GROW with us?
Responsibilities:
The Waldinger Corporation is a full-service mechanical, electrical, sheet metal and service contractor operating under a people-first approach. The Waldinger Corporation has branches throughout the Midwest United States and has built a reputation of success since 1906.
The Waldinger Corporation is an EOE, including disability/vets.
The Waldinger Corporation participates in E-Verify.
The Waldinger Corporation, a growing mechanical, electrical, plumbing, and Sheet Metal industry leader is looking for a dependable and detailed Office Manager to join our team!
This individual must possess great initiative, be detail oriented, and lead via example on administrative and accounting tasks. No task is too small!
Are you ready to learn and GROW with us?
Responsibilities:
- SUPERVISING - Supervises and trains the service department administrative staff. Assigns primary and backup responsibilities and identifies opportunities to increase productivity. Takes an active role in the development of employees for future operations including completing performance appraisals. Approves timecards for weekly employees.
- ACCOUNTS RECEIVABLE- Assists in calling on past due accounts after 30 days. Pulls documentation when requested and assists the manager in resolving disputed charges.
- DOCUMENTATION AND RECORD KEEPING - Handles confidential and sensitive information with discretion to maintain accurate and organized records of all invoices, payments, and client interactions. Ensures data accuracy, integrity, and easily accessible for audits and reviews.
- PAYROLL ADMIN - Inputs, reviews, & transmits branch craft payroll for service department. Performs the time keeping, timecard/service report reconciliation, and job number assignment.
- BILLING BACK UP- Compiles all work order costs and verifies customer billing requirements. Tracks all work orders for accurate and timely billing. Researches and resolves any rejections or disputes.
- ACCOUNTING - Oversees service accounts payable, business licenses, vendor credit applications, and assists with reports from Corporate.
- CUSTOMER SERVICE - As required, answers incoming calls. Maintains good customer relations and provides clear communication to all external and internal customers.
- BACK UP DUTIES - Assists the Service Department as needed with duties to support the service dept.
- 3-5 years of administration experience
- Capable of managing a large number of diverse tasks with persistence and cooperation
- Strong computer and organizational skills
- Ability to interact with customers and co-workers professionally
- Excellent phone and communication skills
- Paid holidays
- Health, dental and vision insurance
- Growth potential with a stable company
- Paid vacation
- Health club reimbursement
- Wellness plan with lifestyle spending account
- 401k with company match and profit-sharing
- Continuing education and advancement opportunities
- Tuition reimbursement
- Term, AD&D and Dependent Life insurances
- Prepaid Legal
The Waldinger Corporation is a full-service mechanical, electrical, sheet metal and service contractor operating under a people-first approach. The Waldinger Corporation has branches throughout the Midwest United States and has built a reputation of success since 1906.
The Waldinger Corporation is an EOE, including disability/vets.
The Waldinger Corporation participates in E-Verify.