Emergency Management (Operations)- Emergency Management

All positions require that the applicant be a resident of Wyandotte county or willing to relocate within (12) months from the date of hire. As a condition of employment all employees must pass a post offer physical examination and drug screen. And submit proof of identity and employment eligibility.

Common Elements Within Emergency Management:

Many people in emergency management come from various walks of life but the common element is passion / compassion. Work done within the cycle of emergency management, Mitigation, Preparation, Response and Recovery, is undertaken with passion and compassion.

This work is NOT a traditional 9 to 5 job. We work at all hours and occasionally must address things we have never done before. These situations require critical thinking skills and the ability to make decisions based on limited information.

Duty Officer (DO) responsibilities: Serves as "on-call" emergency manager for 24-hour coverage on a weeklong rotating schedule to activate the Emergency Operations Center during severe weather watches/warnings, significant hazardous materials incidents & other emergency/disaster situations requiring County coordination and involvement.

Testing of the various systems and software utilized by the DO.

Coordinates closely with the National Weather Service, storm spotters, communications agencies, public safety agencies and other emergency services personnel, as well as city, State & Federal agencies during emergency/disaster situations.

Issues warning and watch information to National Weather Service. Activates outdoor warning system.

Directs and supervises work of volunteer staff called upon for duty in event of emergency.

Documenting tasks that were accomplished and data that was collected.

Act as the initial point of contact for interaction with various response agencies and County leadership.

Large Event Support: All emergency management staff will be called upon to support specific events which often require early or late hours to protect the public and be prepared to support responders in the event of a threat. Typically, these are events that bring together large groups of people which thereby could require emergency management support should an incident transpire.

Grant management and budget documentation is required by almost every position at various levels depending on the types of projects assigned.

All staff must have obtained basic National Incident Management System training including IS-100, IS-200, IS-700 and IS-800. It is preferred that staff have also taken the FEMA Professional Development Series.

All staff must demonstrate a basic proficiency in various computer-based applications/software such as the Microsoft Office Suite, WebEOC, Abobe Reader, Everbridge and various other applications.

Exercise tact and diplomacy in dealing with sensitive and complex issues and situations.

Exercise sound independent judgement within general policies.

Principles of organization, management, program implementation, review and analysis.

Position Specific Responsibilities

This position answers to the Director and principal duties for this position include:

Coordinate training and exercises for employees, community partners, and volunteers;

Assess the need for dispensing supplies and equipment, particularly within the EOC;

Serve as the Logistics Coordinator during emergency operations;

Coordinates closely with Assistant Director for Planning to ensure plans are implemented & properly exercised to bring about understanding of the plans & to test their viability;

Develop written procedures and standard operating guides for all aspects of Emergency Management for before, during, and after emergency operations;

Ensure implementation of local, State & Federal plans, policies & procedures, both public & private, which may impact on the ability of the County to respond to, recover from & mitigate disaster/emergency events;

Creating and developing new programs and initiatives;

Evaluating the effectiveness of implemented programs and making regular improvements;

Preparing, managing, and reporting program budgets, to include grant-reportable expenditures; verifying and approving program expenditures;

Performing research and related studies to create meaningful analysis for program initiatives;

Provides exceptional engagement with internal and community partnerships, including, but not limited to: emergency management; police; fire; hospitals; volunteer agencies; businesses and industry; churches; long-term care facilities; veterinarians; rehabilitation services; daycare providers (adult and child); schools; special population services; and laboratories;

Develop written plans and standard operating guides for all aspects of Emergency Management for before, during, and after emergency operations;

Develop and execute training and exercises with partners and response agencies per the Wyandotte County Emergency Operations Plan;

Serve as a liaison/coordinator during emergencies;

Supervise volunteers and support staff which includes: providing training, guidance, and advice; evaluating performance of all participants, plans, and resources; and delegating tasks;

Coordinate program activities with other departments, organizations, agencies, and suppliers;

Support new programs and outreach activities to ensure engagement from key partners and stakeholders, including: research and information gathering, outlining the new program or initiative with timelines, proposed budget, and proposed resource allocation, and implementing approved initiatives;

May work nights and weekends during Emergency Operations Center activation, while assigned as the Duty Officer, and when necessary working with volunteers and community groups;

Operates and tests the County's EOC equipment and systems, coordinates drills with other response agencies, develops and conducts training for designated EOC responders, acts as EOC Logistics Officer during disaster conditions requiring activation of the EOC;

Monitors compliance with rules, policies, regulations, and grant requirements;

Prepares and administers contracts for service: which includes: developing terms for the contract; working with Purchasing and Finance to ensure compliance with Unified Government policies and procedures; ensuring compliance with grant, local, State, and/or Federal guidelines or regulations; verifying efficacy of the service provider to fulfill the contract;

Developing, rehearsing, and delivering professional presentations, including: gathering information, preparing multimedia presentations, and preparing thoroughly enough for a smooth presentation delivery;

Researches, prepares, applies, and manages grant proposals and public-private-partnership agreements. Shows consistent efforts to increase both grant awards and public-private-partnerships;

Attends local, regional, State, and Federal meetings, and conferences, as assigned, for information sharing, network building, and collaboration. Attends meetings on behalf of the Emergency Management Department, to include: neighborhood organizations; volunteer groups; local businesses; and public and private agencies;

Prepares publications to include: newsletters; brochures; guides; operating procedures; and any other print materials needed by the Emergency Management Department;

Provides exceptional customer service for inquiries and complaints, including providing all necessary follow up to resolve identified issues;

Is willing to accept and perform any additional duties assigned to meet business needs.

Knowledge

(Position Requirements at Entry) :

Disaster preparedness practices at the community and responder level.

Federal, State and local laws, codes and ordinances affecting emergency management operations, including any appropriate mutual aid agreements and the Emergency Management Assistance Compact.

Planning, training, and customer service experience, with examples.

Strong familiarity with the Federal Preparedness, Response, Recovery Frameworks.

National Incident Management System, Incident Command System, Homeland Security Exercise and Evaluation Program certification.

Meeting facilitation experience, with examples.

Effective project management experience, with examples.

Coordination and collaboration projects experience, with examples.

Strong familiarity with voice RF based radio systems.

Modern emergency communication systems and communication center management.

Analyze and evaluate services needs and requirements within the EOC;

Skills ( Position Requirements at Entry):

Program/project development, implementation, evaluation, and improvement

Time and project prioritization management

Stress management

Strong team building and interpersonal relationship

Competency with Microsoft Office Suite products, and physical office equipment

Goal and objective setting

Problem identification, resolution, and follow-up

Strong proof-reading, editing, and writing skills

Researching, analyzing, creating timelines, budget and business case proposals

Grant writing, monitoring, and reporting

Writing, editing, evaluating plans, policies, and procedures

Supervision (peers, volunteers, and support staff)

Research, interpreting, and evaluating Emergency Management Department policies, procedures, plans, and activities against State and Federal statutes, ordinances, regulations

Maintain confidentiality

Excellent written and oral communication

Education, Training, and Experience ( Position Requirements at Entry) :

Bachelor's degree in emergency management, Public Administration, or other fields.

Four years of related experience with experience in planning, training, exercise, and operations.

Licensing and Certification ( Position Requirements at Entry or obtainable) :

Kansas driver's license

Master Exercise Practitioner Certification (preferred)

Certified Emergency Manager (CEM) (preferred), required within 2 years of hire

Basic and Advanced Emergency Management Professional Certification (preferred)

Ability to become a Kansas Certified Emergency Manager (KCEM) within 2 years of hire

Physical Requirements ( Position Requirements at Entry) :

It is necessary to perform stooping, kneeling, crouching, reaching, standing, walking, talking, hearing, seeing, and repetitive motions.

Lifting, carrying, and maneuvering up to 40 pounds occasionally, and/or up to 20 pounds frequently, and/or negligible amounts of force consistently to move objects.

This job is rated as light work, the worker will be sedentary most of the time.

Work Environment

: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employees work under typical office conditions, and the noise level is usually quiet. Employees may occasionally be required to visit sites where they may be exposed to noise, dust, fumes; and work in inclement weather including heat, cold and rain.

Salary Range:

$28.76 - $39.25/hr.

The Unified Government of Wyandotte County/Kansas City, Kansas is an Equal Opportunity Employer and values diversity in its workforce.

If you need to reach a member of the Human Resources staff, please contact the mainline (913) 573-5660 or email the staff member.

Company: Unified Government of Wyandotte County/Kansas City, KS