Saint Mary's College of California
Associate Athletic Director for Compliance
Saint Mary's College of California, Moraga, California, us, 94575
Job Type
Full-time
Description
The Associate Athletics Director for Compliance reports to the Deputy Director of Athletics for Internal Operations/SWA and serves as the liaison between the College and the NCAA and West Coast Conference in regards to all compliance and eligibility issues. Is responsible for enforcing, monitoring, and implementing best practices in NCAA and conference compliance within the Athletics Department, Saint Mary's College, and with representatives of athletics interests/boosters. The incumbent will manage the official squad lists for all intercollegiate sports and coordinate NCAA certification team meetings. This position will be directly responsible for maintaining institional compliance with staffing/employment, financial aid, and international student-athletes. This position also serves as the liaison between the Athletic Department and the Admissions and the Financial Aid office, and supervises the Director for Compliance and office graduate coordinators/intern program.
Requirements
1. Rules Education
a. Provides rules education presentations at Department meetings, lead monthly compliance education meetings, and provide education to smaller groups on an "as needed" basis.
b. Meets annually with campus departments (admissions, financial aid, campus housing, student life, business) to provide NCAA rules education, as applicable.
c. Creates and disseminates monthly compliance newsletters for athletics staff, bi-annual compliance newsletters for student-athletes and annual newsletters for parents of student-athletes, athletics boosters and season ticket holders.
d. Updates the compliance website with NCAA, WCC and institutional rules education documents.
e. Conducts compliance orientations with new coaches and staff.
f. Conducts the annual NCAA beginning of the year meeting for all student-athletes.
g. Conducts targeted rules education to various sport programs depending on level of perceived risk with regards to potential rules violations.
h. Conducts required rules education as a result of NCAA violations.
2. Initial Eligibility, Continuing Eligibility / Squad List Management, Participation Tracking, Extenuating Eligibility circumstances.
a. Directly responsible for monitoring the eligibility of prospective student-athletes during the recruitment phase until full-time enrollment at the college.
b. Acts as institutional contact for the NCAA Eligibility Center.
c. Responsible for approving all recruiting visits and maintaining visit paperwork.
d. Provides rules education regarding NCAA and WCC eligibility requirements to all prospective student-athletes who take recruiting visits.
e. Will act as liaison to Academic Support in monitoring the continuing eligibility of enrolled student-athletes as it relates to academic eligibility, amateurism, and outside competition.
f. Coordinates the Continuing Eligibility Certification Committee. Provides relevant interpretations to the Committee on Bylaw 14 ramifications with continuing eligibility members. Provides rules education to Committee on Bylaw 14 rules, proposals, and changes.
g. Directly responsible for maintaining the official squad lists for all 18 intercollegiate sports.
h. Tracks the participation of all student-athletes, including post season reporting, season of competition tracking, and verifying both minimum sponsorship requirements and maximum competion limits have not been exceed.
i. Oversees the coordination of additions and removals of student-athletes and all involved parties.
j. This position will manage all releases and tracers for incoming and outgoing student-athletes. This position is the point-person for the NCAA Transfer portal.
3. Monitor Regulations and Compliance (large emphasis on Bylaw 13 and recruiting)
a. Ensure that Athletics has systems in place to achieve compliance by development of compliance management systems (such as training, policies, procedures, monitoring and auditing, among others) across all functions.
b. On a day-to-day basis, will maintain and monitor various compliance records for each sport, as assigned, to ensure rules compliance with NCAA and WCC legislation. Perform spot check audits of compliance records as needed.
c. Conduct bi-annual meetings with each assigned coach/program to discuss the compliance efforts of their sport and assign tasks for the upcoming year.
d. Provide NCAA and WCC rules interpretations to coaches, student-athletes, athletic departmenet staff, and institutional departments.
e. Conducts all investigations and reporting of NCAA and/or WCC violations.
f. Collects all medical documentation and drafts and submits medical hardship requests to the WCC on a bi-annual basis.
g. Oversees the monitoring and tracking of all compliance documentation submitted by athletic staff (recruiting logs, countable hours, camps and clinics, playing and practice seasons, student-athlete employment, etc.).
h. Drafts and submits legislative relief waivers to the NCAA as needed.
i. Tracks the NCAA and WCC legislative proposals and submits the institution's votes when necessary.
j. Coordinates and approves updates to both the institution's athletics compliance manual and department policy manual on an annual basis or as necessary.
k. Represents the College at the WCC Compliance meetings which occur monthly via conference call and annually in person.
l. Represents the compliance office at weekly administrative meetings and provides education and support at monthly head coaches meetings.
m. Responsible for annual reporting to the NCAA (eg. demographic report, grant-in-aid report, sport sponsorship, etc.).
4. Employment/ Student-athlete Amateurism/Awards & Benefits
a. This position is directly responsible for ensuring student-athletes are compliant with NCAA employment rules.
b. Reviewing, monitoring and educating student-athletes and coaches on amateurism rules related to student-athlete employment requests, promotional requests, disclosure of name. image, and likeness contracts.
c. Ensuring sport teams and student-athletes are issued awards and benefits in accordance with NCAA Bylaw 16.
5. Playing Season Set Up and Review, Schedule Approval, Complimentary Admissions, and Rental Requests
a. This position has the responsibility of overseeing all scheduling and playing and practice season approval. This includes assisting coaches with playing season set-up and coordinating the approval of countable athletically related activities by student-athletes and the compliance office.
b. This position also coordinates the complimentary admissions process with the Director of Tickets, as well as providing compliance approval for all facility rental requests.
6. Camps and Clinics
Educate, approve, monitor all regulations with regards to institutional camps and clinics.
Salary Description
$80,000 - $90,000
Full-time
Description
The Associate Athletics Director for Compliance reports to the Deputy Director of Athletics for Internal Operations/SWA and serves as the liaison between the College and the NCAA and West Coast Conference in regards to all compliance and eligibility issues. Is responsible for enforcing, monitoring, and implementing best practices in NCAA and conference compliance within the Athletics Department, Saint Mary's College, and with representatives of athletics interests/boosters. The incumbent will manage the official squad lists for all intercollegiate sports and coordinate NCAA certification team meetings. This position will be directly responsible for maintaining institional compliance with staffing/employment, financial aid, and international student-athletes. This position also serves as the liaison between the Athletic Department and the Admissions and the Financial Aid office, and supervises the Director for Compliance and office graduate coordinators/intern program.
Requirements
1. Rules Education
a. Provides rules education presentations at Department meetings, lead monthly compliance education meetings, and provide education to smaller groups on an "as needed" basis.
b. Meets annually with campus departments (admissions, financial aid, campus housing, student life, business) to provide NCAA rules education, as applicable.
c. Creates and disseminates monthly compliance newsletters for athletics staff, bi-annual compliance newsletters for student-athletes and annual newsletters for parents of student-athletes, athletics boosters and season ticket holders.
d. Updates the compliance website with NCAA, WCC and institutional rules education documents.
e. Conducts compliance orientations with new coaches and staff.
f. Conducts the annual NCAA beginning of the year meeting for all student-athletes.
g. Conducts targeted rules education to various sport programs depending on level of perceived risk with regards to potential rules violations.
h. Conducts required rules education as a result of NCAA violations.
2. Initial Eligibility, Continuing Eligibility / Squad List Management, Participation Tracking, Extenuating Eligibility circumstances.
a. Directly responsible for monitoring the eligibility of prospective student-athletes during the recruitment phase until full-time enrollment at the college.
b. Acts as institutional contact for the NCAA Eligibility Center.
c. Responsible for approving all recruiting visits and maintaining visit paperwork.
d. Provides rules education regarding NCAA and WCC eligibility requirements to all prospective student-athletes who take recruiting visits.
e. Will act as liaison to Academic Support in monitoring the continuing eligibility of enrolled student-athletes as it relates to academic eligibility, amateurism, and outside competition.
f. Coordinates the Continuing Eligibility Certification Committee. Provides relevant interpretations to the Committee on Bylaw 14 ramifications with continuing eligibility members. Provides rules education to Committee on Bylaw 14 rules, proposals, and changes.
g. Directly responsible for maintaining the official squad lists for all 18 intercollegiate sports.
h. Tracks the participation of all student-athletes, including post season reporting, season of competition tracking, and verifying both minimum sponsorship requirements and maximum competion limits have not been exceed.
i. Oversees the coordination of additions and removals of student-athletes and all involved parties.
j. This position will manage all releases and tracers for incoming and outgoing student-athletes. This position is the point-person for the NCAA Transfer portal.
3. Monitor Regulations and Compliance (large emphasis on Bylaw 13 and recruiting)
a. Ensure that Athletics has systems in place to achieve compliance by development of compliance management systems (such as training, policies, procedures, monitoring and auditing, among others) across all functions.
b. On a day-to-day basis, will maintain and monitor various compliance records for each sport, as assigned, to ensure rules compliance with NCAA and WCC legislation. Perform spot check audits of compliance records as needed.
c. Conduct bi-annual meetings with each assigned coach/program to discuss the compliance efforts of their sport and assign tasks for the upcoming year.
d. Provide NCAA and WCC rules interpretations to coaches, student-athletes, athletic departmenet staff, and institutional departments.
e. Conducts all investigations and reporting of NCAA and/or WCC violations.
f. Collects all medical documentation and drafts and submits medical hardship requests to the WCC on a bi-annual basis.
g. Oversees the monitoring and tracking of all compliance documentation submitted by athletic staff (recruiting logs, countable hours, camps and clinics, playing and practice seasons, student-athlete employment, etc.).
h. Drafts and submits legislative relief waivers to the NCAA as needed.
i. Tracks the NCAA and WCC legislative proposals and submits the institution's votes when necessary.
j. Coordinates and approves updates to both the institution's athletics compliance manual and department policy manual on an annual basis or as necessary.
k. Represents the College at the WCC Compliance meetings which occur monthly via conference call and annually in person.
l. Represents the compliance office at weekly administrative meetings and provides education and support at monthly head coaches meetings.
m. Responsible for annual reporting to the NCAA (eg. demographic report, grant-in-aid report, sport sponsorship, etc.).
4. Employment/ Student-athlete Amateurism/Awards & Benefits
a. This position is directly responsible for ensuring student-athletes are compliant with NCAA employment rules.
b. Reviewing, monitoring and educating student-athletes and coaches on amateurism rules related to student-athlete employment requests, promotional requests, disclosure of name. image, and likeness contracts.
c. Ensuring sport teams and student-athletes are issued awards and benefits in accordance with NCAA Bylaw 16.
5. Playing Season Set Up and Review, Schedule Approval, Complimentary Admissions, and Rental Requests
a. This position has the responsibility of overseeing all scheduling and playing and practice season approval. This includes assisting coaches with playing season set-up and coordinating the approval of countable athletically related activities by student-athletes and the compliance office.
b. This position also coordinates the complimentary admissions process with the Director of Tickets, as well as providing compliance approval for all facility rental requests.
6. Camps and Clinics
Educate, approve, monitor all regulations with regards to institutional camps and clinics.
Salary Description
$80,000 - $90,000