City of Clearwater, FL
Contracts & Procurement Specialist
City of Clearwater, FL, Clearwater, Florida, United States, 34623
Salary:
See Position Description
Location :
Clearwater, FL
Job Type:
Full-time
Job Number:
2025-00044
Department:
Public Utilities
Opening Date:
11/22/2024
Closing Date:
12/6/2024 11:59 PM Eastern
THE CITY OF CLEARWATER IS AN EQUAL OPPORTUNITY EMPLOYER Position Description
TARGET SALARY RANGE: $47,718 - $50,103 Under general direction, the Contracts & Procurement Specialist performs secretarial, clerical, and office work in the administration of contracts for architectural, engineering, and construction projects for the City of Clearwater. Current recruitment is for our Public Utilities department. Duties and Responsibilities
Essential Functions : -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. Essential duties and responsibilities may include, but are not limited to, the following: Prepares, distributes, maintains, and publishes documents supporting the construction process of various Engineering projects; assists with the procurement of qualified bidders and coordinates the various Project Managers, finance department, and legal department. Reviews, researches, and processes invoices for engineering and construction projects with assistance from Managers and various departments as necessary. Tracks, researches, and provides payment information to various departments as necessary. Compiles, prepares, and maintains project contract schedules; reviews, monitors, and evaluates contract documents for compliance with City and legal requirements; ensures all contractors are properly licensed, insured, and perform work to meet State Statutes. Develops and implements procedures to satisfy contract requirements; trains, facilitates and mentors department staff on their implementation. Assists, supports, and helps Project Managers with pre-bid meetings, progress meetings, and requests for information; attends bid openings and records bids; prepares contract documents for inclusion with Council agenda items and subsequent execution by contractors. Provides document control for City projects during bid and construction phases. Coordinates, organizes, and monitors signed contract documents and public construction bonds for execution by the City. Assists in ensuring fulfillment of contractual obligations by architects, engineers, and contractors; provides administrative, clerical, and technical support monitoring RFPs, contracts, and other required documents. Researches, investigates, and assists with contractual problems and administrative matters for the Project Managers, Assistant Director, and other department managers. Interprets and applies pertinent State, County and City rules, regulations, policies and procedures; coordinates legal department's review, evaluation, and approval of special projects. Attends, engages, and participates in meetings that support the project process; handles pre-bid meetings, qualification meetings, pre-construction meetings, and general construction progress meetings. Performs customer service and other duties as assigned.
Minimum Qualifications
Licenses, Certifications, and Equipment: A valid State driver's license is required.
Education and Experience: High School Diploma, High School Equivalency Diploma or G.E.D. Certificate PLUS two (2) years experience coordinating construction projects, performing legal research, purchasing, contract administration, or related work; OR an equivalent combination of education, training, and experience may be considered.
Supplemental Information
Knowledge
of
-
City Contract requirements Purchasing guidelines Contract specifications and documentation of construction milestones City specifications for building streets and sidewalks, sanitary and storm sewers, gas, and general public works construction Office practices, procedures, and equipment Record keeping, report preparation, filing methods, and records General office policies and procedures; computers and general office equipment
Skill in
-
Administering contracts in various stages Meeting defined deadlines for contract and construction initiation and completion Maintaining complex records and preparing detailed reports Completing tasks given both orally and in writing Maintaining detailed files and records Establishing and maintaining relationships with Project Managers, consultants, contractors, and the general public Operating a computer and related software
FULL TIME EMPLOYEES ONLY RECEIVE: Health and Wellness initiatives • 100% employee health care coverage • Option for dependent health care • Life Insurance • Optional Dental, Vision, AFLAC • Employee Assistance Program (EAP) • Retirement -General Employee Pension Plan • Voluntary Tax-deferred 457 Plan • Paid holiday, vacation, sick leave plans • Competitive Salaries • Tuition assistance • Training and development opportunities • Travel compensation • Military leave • Bereavement leave • Discount coupons • Service and employee recognition awards PART TIME EMPLOYEES ONLY RECEIVE: Paid holiday, vacation, sick leave plans • Employee Assistance Program (EAP) • Competitive hourly rates • Flexible schedules • Training and development opportunities • Discount coupons • Service and employee recognition awards
SEASONAL, VARIABLE, TEMPORARY, EMERGENCY EMPLOYEES RECEIVE NO BENEFITS.
01
What is your highest level of education?
Masters Degree or higher Bachelors Degree Associates Degree High School Diploma or GED Certificate Completion of 10th grade Less than 10th grade education
02
What level of Driver's License do you currently possess?
CDL A CDL B Regular (E) ID Only Out of State None of the above
03
How many years of experience do you have in coordinating construction projects, performing legal research, purchasing, contract administration, or related work?
No experience Less than 1 year exp. 1-2 years experience 2-3 years experience 3-4 years experience 4-5 years experience 5+ years experience
Required Question
See Position Description
Location :
Clearwater, FL
Job Type:
Full-time
Job Number:
2025-00044
Department:
Public Utilities
Opening Date:
11/22/2024
Closing Date:
12/6/2024 11:59 PM Eastern
THE CITY OF CLEARWATER IS AN EQUAL OPPORTUNITY EMPLOYER Position Description
TARGET SALARY RANGE: $47,718 - $50,103 Under general direction, the Contracts & Procurement Specialist performs secretarial, clerical, and office work in the administration of contracts for architectural, engineering, and construction projects for the City of Clearwater. Current recruitment is for our Public Utilities department. Duties and Responsibilities
Essential Functions : -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. Essential duties and responsibilities may include, but are not limited to, the following: Prepares, distributes, maintains, and publishes documents supporting the construction process of various Engineering projects; assists with the procurement of qualified bidders and coordinates the various Project Managers, finance department, and legal department. Reviews, researches, and processes invoices for engineering and construction projects with assistance from Managers and various departments as necessary. Tracks, researches, and provides payment information to various departments as necessary. Compiles, prepares, and maintains project contract schedules; reviews, monitors, and evaluates contract documents for compliance with City and legal requirements; ensures all contractors are properly licensed, insured, and perform work to meet State Statutes. Develops and implements procedures to satisfy contract requirements; trains, facilitates and mentors department staff on their implementation. Assists, supports, and helps Project Managers with pre-bid meetings, progress meetings, and requests for information; attends bid openings and records bids; prepares contract documents for inclusion with Council agenda items and subsequent execution by contractors. Provides document control for City projects during bid and construction phases. Coordinates, organizes, and monitors signed contract documents and public construction bonds for execution by the City. Assists in ensuring fulfillment of contractual obligations by architects, engineers, and contractors; provides administrative, clerical, and technical support monitoring RFPs, contracts, and other required documents. Researches, investigates, and assists with contractual problems and administrative matters for the Project Managers, Assistant Director, and other department managers. Interprets and applies pertinent State, County and City rules, regulations, policies and procedures; coordinates legal department's review, evaluation, and approval of special projects. Attends, engages, and participates in meetings that support the project process; handles pre-bid meetings, qualification meetings, pre-construction meetings, and general construction progress meetings. Performs customer service and other duties as assigned.
Minimum Qualifications
Licenses, Certifications, and Equipment: A valid State driver's license is required.
Education and Experience: High School Diploma, High School Equivalency Diploma or G.E.D. Certificate PLUS two (2) years experience coordinating construction projects, performing legal research, purchasing, contract administration, or related work; OR an equivalent combination of education, training, and experience may be considered.
Supplemental Information
Knowledge
of
-
City Contract requirements Purchasing guidelines Contract specifications and documentation of construction milestones City specifications for building streets and sidewalks, sanitary and storm sewers, gas, and general public works construction Office practices, procedures, and equipment Record keeping, report preparation, filing methods, and records General office policies and procedures; computers and general office equipment
Skill in
-
Administering contracts in various stages Meeting defined deadlines for contract and construction initiation and completion Maintaining complex records and preparing detailed reports Completing tasks given both orally and in writing Maintaining detailed files and records Establishing and maintaining relationships with Project Managers, consultants, contractors, and the general public Operating a computer and related software
FULL TIME EMPLOYEES ONLY RECEIVE: Health and Wellness initiatives • 100% employee health care coverage • Option for dependent health care • Life Insurance • Optional Dental, Vision, AFLAC • Employee Assistance Program (EAP) • Retirement -General Employee Pension Plan • Voluntary Tax-deferred 457 Plan • Paid holiday, vacation, sick leave plans • Competitive Salaries • Tuition assistance • Training and development opportunities • Travel compensation • Military leave • Bereavement leave • Discount coupons • Service and employee recognition awards PART TIME EMPLOYEES ONLY RECEIVE: Paid holiday, vacation, sick leave plans • Employee Assistance Program (EAP) • Competitive hourly rates • Flexible schedules • Training and development opportunities • Discount coupons • Service and employee recognition awards
SEASONAL, VARIABLE, TEMPORARY, EMERGENCY EMPLOYEES RECEIVE NO BENEFITS.
01
What is your highest level of education?
Masters Degree or higher Bachelors Degree Associates Degree High School Diploma or GED Certificate Completion of 10th grade Less than 10th grade education
02
What level of Driver's License do you currently possess?
CDL A CDL B Regular (E) ID Only Out of State None of the above
03
How many years of experience do you have in coordinating construction projects, performing legal research, purchasing, contract administration, or related work?
No experience Less than 1 year exp. 1-2 years experience 2-3 years experience 3-4 years experience 4-5 years experience 5+ years experience
Required Question