Accounting Clerk Job at Jena Choctaw Pines in Dry Prong

Accounting Clerk

SUPERVISOR: Accounting Manager                                                                                          EXEMPT (Y/N): NO

CLASSIFICATION: Key Employee

SUMMARY:

Under general direction from the Finance Management Team

• Reviews, summarizes, and audits supporting revenue paperwork from operating casino departments according to established policies, procedures and regulations.
• Processes accounts payable invoices by the casino
• Ensures compliance with all the disbursement policies
• Maintains superior customer service and strict confidentiality of information.

This list of duties and responsibilities is illustrative only of the tasks performed by this position and is not all-inclusive

ESSENTIAL DUTIES AND RESPONSIBILITIES:

REVENUE AUDIT

• Reconciles gaming drops, food and beverage sales, jackpots, and fill slips for the revenue day.
• Investigates and analyzes discrepancies within the daily paperwork in a timely manner; reports finding to the CFO and/or Director of Finance.
• Generates and distributes the daily accounting reports.
• Secures and maintains financial original documentation according to established policies and procedures.
• Verifies revenue positing and paid-out documentation.
• Assists with external audits by supplying requested documentation.
• Reviews source documents for compliance to control standards and policies.
• Retrieves original paperwork, separates based on audits and reviews for accuracy.
• Audits monthly and quarterly meter readings on slot machines on the Casino floor.
• Ensures full compliance with departmental internal controls, policies, procedures and regulations.
• Performs simple bookkeeping tasks; verifies figures and other data on invoices, purchase orders and payment vouchers.
• Checks documents and invoices for errors or discrepancies; notifies departments or vendors of error and initiates corrective action.
• Prepares documents for payments; matches encumbrances with documents submitted for payments.
• Maintains vendor accounts, listings, and files.
• Assists departments with questions regarding authorization and payment processes; provides information regarding vendor payment/requirements as requested.
• Issues accurate and timely accounts payable checks; submits checks for authorization and mails payments.
• Files and maintains paid invoices and incoming receipts.
• Maintains liaison with management, accounting staff, vendors, and other employees to correct errors and ensure efficient and effective accounts payable processing.
• Ensures accuracy, completeness, and timeliness of all processing.
• Maintains all appropriate documentation; generates reports as required.
• Obtains appropriate signatures and mails checks to vendors.
• Attends and participates in regularly scheduled staff meetings.
• Answers incoming telephone calls, determines purpose of calls, and forwards calls to appropriate personnel or department, ensuring professional telephone etiquette.
• Attends and participates in regularly scheduled staff meetings.
• Maintains confidentiality of all privileged information.
• Contributes to a team effort and accomplishes related results as required.
• Performs other duties as required.

ACCESS TO SENSITIVE AREAS AND INFORMATION:

• All areas and materials as prescribed by job duties

MINIMUM QUALIFICATIONS:

• High School Diploma or GED
• Two years (2) accounting experience or equivalent (preferred).
• Casino experience (preferred).
• Ability to communicate effectively, both verbally and in writing.
• Ability to interact and maintain good working relationships with individuals of varying social and cultural backgrounds.
• Ability to maintain confidentiality.
• Ability to establish and maintain professional relationships with co-workers at all levels.
• Ability to work independently and meet strict time lines.
• Ability to make solid decisions and exercise independent judgment.
• Must be twenty-one years (21) of age.
• Valid driver’s license and clean driving record.
• No felony, theft or stealing convictions.
• Must be able to successfully pass a pre- employment drug/alcohol screen, background investigation, obtain and maintain gaming license.

EDUCATION and/or EXPERIENCE:

• Knowledge of accounting and auditing procedures and financial systems.
• Knowledge of bookkeeping and record-keeping practices.
• Knowledge of business English, proper spelling, grammar, and punctuation, and basic arithmetic.
• Skill in operating various word-processing, spreadsheets, and database software programs in a Windows environment, specifically Word and Excel.
• Skill in operating 10-key by touch.
• Skill in analyzing problems, projecting consequences, identifying solutions, and implementing recommendations.

TRIBAL PREFERENCE POLICY:

Members of the Jena Band of Choctaw Tribe shall be given absolute preference with respect to hiring, promotions, training, contracting, and separation from employment.  For persons who meet the minimum qualifications, preferential treatment shall be based on the following criteria and shall be given in the following order:

• Enrolled members of the Jena Band of Choctaw tribe who satisfy the minimum job qualifications
• Spouses of enrolled members of the Jena Band of Choctaw who satisfy the minimum job qualifications
• Enrolled members of other recognized tribes who satisfy the minimum job qualifications
• Military Veterans
• All others who satisfy the minimum job qualifications

WORKING CONDITIONS:

• While performing the duties of this job, the employee regularly is required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.
• The employee frequently is required to walk.
• The employee occasionally is required to stand; and stoop, kneel, crouch, or crawl.
• The employee must occasionally lift and/or move up to 25 pounds.
• Work is generally performed in an office setting with a moderate noise level.
• Occasional work is performed in a Casino setting with exposure to second-hand smoke and a moderate noise level.
• Extended hours and irregular shifts may be required.
• Tight time constraints and multiple demands are common.