Administrative Office Clerk Job at Education & Training Resources LLC in One

POSITION FUNCTIONS:

Performs routine clerical and administrative tasks in various departments that report to the Administrative Director.

MAJOR DUTIES AND RESPONSIBILITIES:

• Assists the Administrative Director and multiple administrative departments, including Property, Procurement, Finance, Food service, and Transportation.
• Serves as the primary backup person for property-related tasks.
• Maintains a log of all packages shipped and received.
• Prepares shipments, sorts packages, and accepts deliveries.
• Prepares shipping documents and mailing labels and fills orders.
• Assists with end of the month inventory closeout.
• Enters requisitions into Cost Point in a timely manner.
• Type’s business letters, memorandums, meeting minutes and process department reports.
• Maintains calendar and schedules appointments; sends/receives incoming and outgoing mail and faxes; and follow-ups on dates for action items.
• Orders and maintains office supplies and equipment.
• Occasionally provides assistance to the food service department.
• Various clerical duties within the administrative department.

Note: This job description is not all-inclusive. You will perform other job duties as assigned to ensure the organizations on-going needs are being met.

SKILLS/COMPETENCIES:

• Meticulous documentation/recording skills and attention to detail; excellent time management and organizational skills
• Excellent customer service skills
• Proficient in the use of computer software such as Microsoft Word, Excel, Outlook, etc.
• Ability to operate office equipment
• Knowledge of and ability to use computerized purchasing systems
• Proven experience in inventory and materials control procedures.
• Demonstrated ability to communicate effectively verbally and in writing

EDUCATIONAL EXPEREINCES AND REQUIREMENTS:

• High School Diploma or equivalent
• One year wok related experience
• Must possess a valid driver’s license with an acceptable driving record

BENEFTIS:

• Medical Coverage with Reduced Rates for employees
• Dental, Vision, Short Term Disability, 401K Retirement Plan, Employee Assistance Program, Additional Life Insurance, and Other Add-Ons.
• Paid vacation and sick time (2 weeks each, which you will accrue as you work)
• 12 Paid Holidays (Thanksgiving and Christmas are two-day holidays)
• Free access to our Weight and Cardio Rooms, and low-cost meals from our dining hall ($3.00 per meal) daily.

ADA REQUIREMENTS:

In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose an undue hardship on the company.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term "qualified individual with a disability" means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of the position.

PHYSICAL ACTIVITIES:

This position requires the ability to:

• Lift up to 50lbs
• Sitting, standing, moving about or walking for occasional or frequent periods of time, stooping, standing, bending, climbing stairs
• Reading, writing and communicating fluently in English
• Hearing and speaking to express ideas and/or exchange information in person or over the telephone
• Seeing to read labels, posters, documents, PC screens, etc.
• Dexterity of hands and fingers to operate a computer keyboard and other office equipment
• Kneeling, bending at the waist, stooping and reaching overhead
• Retrieving and storing files and supplies; occasionally carrying and/or lifting light objects

WORKING CONDITIONS:

• Campus and general office setting
• Indoor and outdoor environment

Oneonta Job Corps provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex (including pregnancy, childbirth, or related condition), age, national origin or ancestry, citizenship, disability, marital status, sexual orientation, gender identity or expression (including transgender status), genetic predisposition or carrier status, military or veteran status, familial status, status a victim of domestic violence, or any other status protected by law.

As of September 17, 2023 - Under the NYS DOL Pay Transparency Law, employers are prohibited from retaliating against employees who discuss their compensation with coworkers.

Discover Job Corps, who we are, what we do, who we serve, eligibility requirements, and more. https://oneonta.jobcorps.gov/